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This page allows you to copy allocations from one finance book to another. You can specify the finance books that have been mapped to the business unit from which the allocations are copied and sent to a target finance book. You can also specify the accounting year and the period from which the allocations are copied. The system overwrites the existing allocations of the target finance book with the allocations from the source finance book.
Select the “Copy Allocations” link from the “Create Allocations” page.
The “Copy Allocations” page appears.
Enter the following fields:
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Finance Book From |
Use the drop-down list box to select the code identifying the finance books from which the allocations will be copied. All the finance books that have been mapped to the login organization unit and the business unit, for which allocations have been defined, will be available for selection. The system displays the first value by default on launch of the page. |
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To |
Use the drop-down list box to select the code identifying the finance books to which the allocations are copied. All the finance books that have been mapped to the login organization unit and the business unit, for which allocations have been defined, will be available for selection. The system displays the first value by default on launch of the page. |
Note: If the values selected in the “Finance Book From” and the “To” fields are the same value then the “Accounting Year From” must be less than the “Accounting Year To” field.
Similarly the values selected in the “Accounting Period From” must be less than the “To” field.
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Accounting Year From |
Use the drop-down list box to select the accounting year from which the allocations will be copied. All the accounting years that are valid for the finance book selected in the “Finance Book From” field and are in “Open” status will be available for selection. The system defaults the year in which the system date falls on launch of the page. |
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To |
Use the drop-down list box to select the accounting year to which the allocations will be copied. All the accounting years that are valid for the selected in the “Finance Book To” field and are in “Open” status will be available for selection. The system defaults the year in which the system date falls on launch of the page. |
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Accounting Period From |
Use the drop-down list box to select the accounting period from which the allocations will be copied. All the accounting periods that are valid for the accounting year selected in the “Accounting Year From” field and are in “Open” status will be available for selection. The system defaults the period in which the system date falls on launch of the page. |
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To |
Use the drop-down list box to select the accounting period to which the allocations will be copied. All the accounting periods that are valid for the accounting year selected in the “Accounting Year To” and are in “Open” status will be available for selection. The system defaults the period in which the system date falls on launch of the page. |
Click the “Copy Allocations” push button to copy the allocations.
The system copies the allocations that have been defined on a finance book for an accounting period to another finance book or another accounting period of the same finance book.
The run numbers that have already been allocated for the “Finance Book To” and the “Accounting Period To” combinations are overwritten with the new values from the run numbers of the “Finance Book From” and the “Accounting Period From” combination.
The system also saves the login ID of the user and the system date along with the copied allocation details.
