Recording preliminary inspection details

This page, you can record the preliminary inspection details. Tell me more.

Select the “Record Preliminary Inspection Findings” link in the “Select Visit Package” page.

The “Record Preliminary Inspection Findings” page appears.

The system displays the following field:

Date & Time Format

The format in which the date and time fields must be entered. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date and time format from the “Enterprise Modeling” business component by default.

The system displays the following in the ‘”Visit Package Details” group box:

Visit Package #	The number identifying the visit package for which the preliminary inspection details are to be recorded.
Aircraft Reg #	The aircraft registration number for which the visit package is applicable.
Title	The description of the visit package.
Visit Category	The category to which the visit package belongs.

Note: On launching the page, the system displays the preliminary inspection details that are already recorded.

Enter the following fields in the “Grounding Details” group box:

Gate-In-Date

The date on which the aircraft is grounded or the last docking date (Date Format). Mandatory. Ensure that the date entered in this field is in the format specified in the “Date & Time Format” field and is earlier than or equal to the current server date.

Enter the time at which the aircraft is grounded, in the edit box provided alongside (Time Format). Mandatory. Ensure that the time entered in this field is in the format specified in the “Date & Time Format” field.

Hangar-In-Date & Time

The date on which the aircraft is taxied to the hangar for carrying out the maintenance job (Date Format). Mandatory. Ensure that the date entered in this field is in the format specified in the “Date & Time Format” field and is earlier than or equal to the current server date.

Enter the time at which the aircraft is taxied to the hangar for carrying out the maintenance job, in the edit box provided alongside (Time Format). Mandatory. Ensure that the time entered in this field is in the format specified in the “Date & Time Format” field.

Towing Time (Hrs)

The time taken to tow the aircraft from the gate to the hangar (Decimal).

Enter the following fields in the “Default Details” group box:

Reported By

The employee code of the user who is recording the preliminary inspection details (Alphanumeric, 30).

Help facility available.

Reported Date

The date on which the preliminary inspection details are recorded (Date Format). Mandatory. Ensure that the date entered in this field is in the format specified in the “Date & Time Format” field and is earlier than or equal to the current server date.

Action

Use the drop-down list box to select the action to be performed. The system lists the following options:

“To Process” – Select this option to process the discrepancy.
“Cancel” – Select this option to cancel the discrepancy.

The system sets the field to “To Process” by default.

The system displays the following field in the “Discrepancy Details” multiline:

Discrepancy #

The discrepancy reported during the preliminary inspection (Alphanumeric, 40).

Enter the following fields:

Discrepancy Description	The textual description of the discrepancy (Alphanumeric, 255). Help facility available.
Discrepancy Type	Use the type of the discrepancy from the drop-down list box. The system lists the following: MIREP, PIREP, Cabin and Non-Routines. By default, the discrepancy type is set to “MIREP”.
Log Item #	The log item # of the discrepancy
Tracking Status	Use the drop-down list box to select the tracking status of the discrepancy. The system lists all the values as defined for the “Status” field in the “Attribute Details” multiline in the “Maintain Discrepancy Attributes” activity of the “Common Master” business component. The system leaves this field blank by default.
ATA #	Use the drop-down list to select the ATA chapter on which the discrepancy is reported. The system lists all the “Active” status ATA chapters created in the “Create ATA Chapter” activity of the “Aircraft” business component. The system leaves this field blank by default.
Fault #	The code identifying the fault in the aircraft (Alphanumeric, 25). Data entry in this field is mandatory, if the “Discrepancy” field is left blank. This fault code should have already been defined in the “Create Fault Codes” activity of the “Fault Isolation Manual” business component and the status of the fault code must be “Active”. Also, the fault code must be a valid fault code for the ATA chapter entered in the “ATA #” field. Help facility available.
Cause #	The code identifying the cause for the discrepancy (Alphanumeric, 25). Help facility available.
Action	Use the drop-down list box to select the action to be performed. The system lists the following options: “To Process” – Select this option to process the discrepancy. “Cancel”. - Select this option to cancel the discrepancy. The system leaves the field blank by default. If no value is selected in this field, then by default the system displays the value selected at the “Action” field of the “Default Details” group box.
Corrective Action	The textual description of the remedial action taken against the discrepancy. (Alphanumeric, 2000).
Source	Use the drop-down list box to select the source of the discrepancy. The system lists the following: Task # and Discrepancy #.
Source #	The identification number of the discrepancy.

The system displays the following field:

Record Status

The record status of the discrepancy. The system displays “Pending” or “Cancelled”.

Enter the following fields:

Discrepancy Category	Use the drop-down list box to select the category of the discrepancy reported. The system lists all the values as defined for “Discrepancy Category” field in the “Maintain Discrepancy Attributes” activity of the “Common Master” business component. The system leaves this field blank by default.
Reported By	The employee code of the user who is recording the preliminary inspection details (Alphanumeric, 30). If no value is entered in this field, then by default the system displays the value entered at the “Reported By” field of the “Default Details” group box.
Reported Date	The date on which the preliminary inspection details are recorded (Date Format). If no value is entered in this field, then by default the system displays the value entered at the “Reported Date” field of the “Default Details” group box.

The system displays the following field:

Fault Description

The textual description of the fault specified in the corresponding “Fault #” field.

Enter the following fields:

Remarks

Any other remarks regarding the discrepancies (Alphanumeric, 255).

File Name

The name of the document, which contains the discrepancy details (Alphanumeric, 50).

Help facility available.

Reference #

The reference number of the document containing the discrepancy details (Alphanumeric, 40)

Enter the following fields in the “Other Details” group box:

File Name

The name of the document, which contains the preliminary inspection details (Alphanumeric, 150).

Help facility available.

Select the “View File” link displayed alongside, to view the file contents.

Other Observations

Any other observation or remarks regarding the preliminary inspection (Alphanumeric, 225).

The system displays the following in the “Record Statistics” group box:

Created By	The name of the user who recorded the preliminary inspection details.
Created date	The date on which the preliminary inspection details were recorded.
Last Modified by	The name of the user who last modified the preliminary inspection details.
Last Modified Date	The date on which the preliminary inspection details were last modified.

Click the “Record Findings” pushbutton, to update the preliminary inspection details.

The system performs the following on clicking the "Record Findings" pushbutton:

Generates the discrepancy number, based on the numbering type selected in the “Set Options” activity.

For the aircraft displayed in the “Aircraft Reg #” field, the system performs the following:

Sets the “Aircraft Condition” field to “Under Maintenance” in the “Create Aircraft Information” activity of the “Aircraft” business component.

Note: The system will not update the aircraft condition to “Under Maintenance”, if the “Exec Phase” is “Preparatory” for the task associated with the aircraft.

Sets the “From Date” field to “Gate-In-Date” in the “Create Aircraft Information” activity of the “Aircraft” business component.
At the time of creating discrepancy ,the discrepancy reported, will get updated with the action as ”To Process” only.
Updates the hangar-in-date as the reported date and created date as the current server date for the discrepancy, in the “Discrepancy Processing” business component.
Updates the resolution history of the discrepancy whenever an action is performed.
The system sets the Record Status of the discrepancy on the basis of the Action you select for the discrepancy as shown in the table below.

Action on discrepancy	Record Status of discrepancy
To Process	Pending
Cancel	Cancelled

Note: The system does not allow modification of the “Action” field for those discrepancies created with record status “Pending” or “Canceled”.

Creates a non-standard task for the discrepancy with the discrepancy description. Also creates a sub task with the corrective action, if you specify the corrective action. Sets the resource group of the task to the default resource group specified in the Set Options activity of the Maintenance Task component.
On cancellation of a discrepancy, if any associated tasks/sub tasks whose sign off is pending exist, the system sets their Sign Off attribute to “Void”.

To proceed, carry out the following

Select the “Process Discrepancies” link at the bottom of the page to process the discrepancies.

Refer to the topic “Processing discrepancies for correction or deferment– An overview”, in Hangar Work Order Online Help for more details.

Select the “Create Corrective Work Order” link at the bottom of the page to create the work order for resolving the discrepancy.

Note: If multiple discrepancies are selected for creating a corrective work order, ensure that the first two characters of the ATA number are the same for the selected discrepancies.

Refer to the topic “Creating a corrective work order – An overview”, in Hangar Work Order Online Help, for more details.

Select the “View Aircraft Maintenance Log” link at the bottom of the page to view the aircraft maintenance log.

Refer to the topic “Aircraft” Online Help for more details.

Select the ‘Record Discrepancies’ link at the bottom of the page to record ‘PIREP’ reported discrepancies in the hangar work order.

Recording preliminary inspection details – An overview

In this page, you can record the preliminary inspection details. The system displays the basic visit package details such as the visit package number, aircraft for which the visit package is applicable, its description and category. You must specify the date and time on which the aircraft is grounded and the date and time on which the aircraft is taxied to the hangar. The time taken for towing the aircraft from the gate to the hangar can also be entered.

The system displays the employee code of the login user. You must specify the date on which the inspection details are recorded. You can enter the discrepancies that are observed during the preliminary inspection. You must enter the description of the discrepancy. The fault code identifying the fault in the aircraft, the system in which the problem was observed and general comments can be entered. You can cancel the discrepancy reported, or set the discrepancy as “Pending” for the time being and resolve them later. All pending discrepancies will be automatically routed to the respective planner for initiating further action. You can also provide reference to the document, which contains the details of preliminary inspection. You can specify any general observations in this page.

The system updates the preliminary inspection details and stores the name of the currently logged in user and current server date.

You can create corrective work orders for processing the reported discrepancy, in the “Create Work Order” page.

Prerequisite

“Set Options” activity. The “Numbering Type” must be specified for discrepancy number generation.

What you can do in this page

Assign a status to the discrepancy

You can specify the status of the discrepancy reported. You are allowed to set the status of the discrepancy as “Pending” and resolve them later. The pending discrepancy will be routed to the planner for initiating further action. You can cancel the discrepancy, if you wish to disable the discrepancy from future reference.

Set the “Discrepancy Status” to “Pending” to resolve the discrepancy later.
Set the “Discrepancy Status” to “Cancelled” to disable the discrepancy from future reference.