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This page allows you to state the preference for the various locations of the selected supplier. Tell me more.
Select the “Add Location Details” link in the “Select Supplier” page. Alternatively, select the hyperlinked supplier number in the multiline of the same page.
The “Add Location Details” page appears.
The system displays the following in the “Supplier Information” group box:
Supplier # |
The supplier selected in the “Select Supplier” page. |
Supplier Type |
The type of supplier which could be “Normal” or "Miscellaneous”. |
Supplier Name |
The name of the supplier. |
Supplier Category |
The user-defined code that identifies the category of the supplier. |
Enter the following fields in the “Supplier Information” group box:
Supplier Status |
Use the drop-down list box to specify the status of the supplier. Mandatory. The system lists the options: “Active”, “Inactive”, “Hold Pay” and “Hold Buy”. The system sets the field as “Active” by default. |
Invoicing Org. Unit Name |
The name of the organization unit that creates the invoice document for the parts procurement (Alphanumeric, 256). Mandatory. |
The system displays the following in the “Supplier Information” group box:
Customer # |
The number identifying the customer, as defined in the “Customer” business component. |
Supplier Account Group |
The account group mapped to the supplier. |
Enter the following fields in the “Supplier Information” group box:
User Id |
The ID of the application user (Alphanumeric, 20). If there is interaction with the “HR Setup” business component, the User ID has to be defined in it. Help facility available. |
Remarks |
Any additional comments pertaining to the supplier. (Alphanumeric, 255). |
The system displays the following in the “Supplier Information” group box:
Nature of Supplier |
The nature of the supplier, such as External or Group Company. |
Company Code |
The company code of the supplier, if the supplier is a group company as indicated by the nature of the supplier. |
Partner ID |
The partner ID of the supplier, if the supplier is a group company as indicated by the nature of the supplier. |
The system displays the following in the “Supplier Class” group box:
Manufacturer |
The system displays “Yes” or “No” to indicate whether the supplier is the manufacturer of the supplied items. |
Distributor |
The system displays “Yes” or “No” to indicate whether the supplier is the distributor of the supplied items. |
Repair Agency |
The system displays “Yes” or “No” to indicate whether the supplier is the repairing agency of the supplied items. |
Operator |
The system displays “Yes” or “No” to indicate whether the supplier is the operator of the supplied items. |
Service Provider |
The system displays “Yes” or “No” to indicate whether the supplier is a Service Provider. |
PBH |
The system displays “Yes” or “No” to indicate whether the supplier is a PBH supplier. |
Others |
The system displays “Yes” or “No” to indicate whether the supplier of the items belongs to another class. |
The system displays the following fields in the “Primary Identification Details” group box:
ATA / CAGE |
The Air Transport Association / Commercial And Government Entity Number. |
DUNS # |
The Data Universal Numbering System number. |
FSCM # |
The Federal Supply Code for Manufacturers number. |
NSCM # |
The NATO Supply Code for Manufacturers number. |
Supplier Logo |
The logo of the supplier. The caption appears as you mouse over the logo. |
Enter the following in the "Primary Identification Details" group box:
Supplier URL |
The URL of the supplier. |
Enter the following fields in the "Terms And Conditions" group box:
Pay Term
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The user-defined code that identifies the pay term agreed between the purchaser and the supplier (Alphanumeric, 25). Mandatory. Ensure this is a valid pay term code as defined in the “Create Pay Term” activity of the “Pay Term” business component and is in “Active” status. Help facility available. |
Payment Mode |
Use the drop-down list box to specify the agreed mode of payment between the purchaser and the supplier. The system lists the options, “Cash”, “Check”, “Demand Draft”, "Pay Order", "EFT", "Credit Card" and "Others". The system sets this field to the payment mode of the selected supplier as defined in the “Register Supplier” activity of the current business component, by default. |
Payee Name |
The name of the payee. |
Currency
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The code that identifies the currency in which the supplier transacts (Alphanumeric, 20). Mandatory. Ensure this is a valid currency code as defined in the “Currency” master to which the current business component is mapped. Help facility available. |
Payment Priority |
Use the drop-down list box to modify the priority of payment. The system lists the options, “High”, “Normal” and “Low”. The system sets this field to the payment priority of the selected supplier as defined in the “Register Supplier” activity of the current business component, by default. |
Enter the following in the “Inbound Shipping Info” group box:
Shipping Method |
Use the drop-down list box to select the mode of shipment for the parts. The system lists all the “active” shipping methods as defined in the “Maintain Shipping Method Codes” activity of the “Logistics Common Master” business component. Leave this field blank to retrieve the inbound shipping details irrespective of the mode of the shipment. The system sets this field blank, by default. |
Shipping Cost |
Use the drop-down list box to select the code for shipping costs. The system lists all the “active” shipping cost codes as defined in the “Maintain Shipping Cost Codes” activity of the “Logistics Common Master” business component. . If the value saved is in "Inactive" Status, the system lists and defaults the inactive value. You must select an ‘Active’ Shipping Method. |
Packaging Code |
Use the drop-down list box to select the code that identifies the packaging terms for the item. The system lists all the “Active” packaging codes defined in the “Maintaining Packaging Codes” activity of the “Logistics Common Master” business component, along with the Active "Packaging Codes" for the Carrier ‘FedEx’. If the value saved is in "Inactive" Status, the system lists and defaults the inactive value. You must select an ‘Active’ Packaging Code. |
Insurance Liability |
Use the drop-down list box to indicate who should bear the insurance amount. The options available are: |
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Enter the following in the “Outbound Shipping Info” group box:
Shipping Method |
Use the drop-down list box to select the mode of shipment for the parts. The system lists all the “active” shipping methods as defined in the “Maintain Shipping Method Codes” activity of the “Logistics Common Master” business component. If the value saved is in "Inactive" Status, the system lists and defaults the inactive value. You must select an ‘Active’ Shipping Method. |
Shipping Cost |
Use the drop-down list box to select the code for shipping costs. The system lists all the “active” shipping cost codes as defined in the “Maintain Shipping Cost Codes” activity of the “Logistics Common Master” business component. Leave this field blank to retrieve the outbound shipping details irrespective of the cost codes. The system sets this field blank, by default. |
Packaging Code |
Use the drop-down list box to select the code that identifies the packaging terms for the item. The system lists all the “Active” packaging codes defined in the “Maintaining Packaging Codes” activity of the “Logistics Common Master” business component, along with the Active "Packaging Codes" for the Carrier ‘FedEx’. If the value saved is in "Inactive" Status, the system lists and defaults the inactive value. You must select an ‘Active’ Packaging Code. |
Insurance Liability |
Use the drop-down list box to indicate who should bear the insurance amount. The options available are: |
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The system displays “None” by default. |
Preferred Carrier |
Use the drop-down list box and select the preferred carrier for the supplier. The system lists all the ‘Active’ Carriers specified in “Maintain Carrier / Agency Codes” activity of the “Logistics Common Master business component. If a Carrier in "Inactive" status is saved for a supplier, the system lists and defaults the same. |
The system displays the following in the “Address Information” multiline:
Address ID |
The number that identifies the address of the supplier. This number is generated by the system. |
Address |
The address of the selected supplier. The system combines all the address lines of the selected supplier, city, zip code, state and country and displays them in this field. |
Enter the following field in the “Address Information” multiline:
Tax Region |
Use the drop down list box to select the tax region to which the supplier belongs. The system lists all the values in active status defined under the entity ‘Tax Region’ in ‘Quick Codes’ Business Activity in ‘Finance Setup’ Business Component along with value ‘Blank’. The system sets this field ‘Blank’ by default. |
The system displays the following in the “Address Information” multiline:
Phone # |
The contact telephone number of the selected supplier. |
Fax # |
The contact fax number of the selected supplier. |
The contact email address of the selected supplier. |
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SPEC 2000 Code |
Manufacturer code, such as CAGE #, NSCM #, given by an external regulatory authority. |
SITA / ARINC |
The code that identifies the supplier when using the SITA / ARINC form of communication. |
Enter the following field:
Preference # |
A unique number identifying the preference of location for the selected supplier (Integer). Mandatory, if “Address ID” field is not left blank. Based on the preference specified here, parts procurement from various locations of the supplier is made. Ensure that the value entered here is positive and is in sequence. |
Click the “Add Location Details” pushbutton, to add the location details for the selected supplier.
If the “Payment Mode” is set to “EFT” ensure that at least one record exists in the multiline in the “Edit Supplier Bank Information” page. If no records exist, the “Supplier Status” is set to “Inactive”.
To proceed, carry out the following
Select the “Edit Location Details” link at the bottom of the page to modify location details for the selected supplier.
Select the “Edit Part Level TCD” link at the bottom of the page, to enter part level TCD details for the selected supplier.
Select the “Edit Contact Information” link at the bottom of the page, to enter the supplier contact information for the selected supplier.
Select the “Edit Pay To/Bill To Supplier Details” link at the bottom of the page, to enter the supplier pay details for the selected supplier.
Select the “Edit Supplier Bank Information” link at the bottom of the page, to enter the supplier bank details.
Select the “Manage Additional Options” link at the bottom of the page to create/update additional options for the supplier.
Select the “Maintain Entity Level Identification Ref.” link at the bottom of the page to capture the Identification Reference Number for the supplier.
Adding location details – An overview
This page allows you to state the preference for the various locations of the selected supplier. You can specify the preference by assigning a unique integer to that location. Based on the order of preference specified here, the purchase order for parts procurement from different locations of the selected supplier is raised.
In addition to the preference of location, you can also modify the supplier status, payment mode, pay term, payment priority, currency and the name of the invoicing organization unit for the selected supplier. The system updates the supplier location details and stores the name of the login user and the current server date.
Note: The location details of a supplier can be added only if the supplier account group is associated with it in Register Supplier activity and if there is interaction with the "Account Group" business component.
“Create Quick Codes” activity.
“Register Supplier” activity.
“Create Pay Term” activity of the “Pay Term” business component.
Modify the status of the supplier
Modify payment mode between the buyer and the supplier
Specify the location preference for the supplier
Modify the status of the supplier
You can modify the status of the supplier to “Active”, “Inactive”, ”Hold Pay” or ”Hold Buy”.
Set the option in the “Supplier Status” field as “Active”, if you wish to activate the supplier.
Set the option in the “Supplier Status” field as “Inactive”, if you wish to inactivate the supplier.
Set the option in the “Supplier Status” field as “Hold Pay”, if you wish to hold payment to the supplier but allow purchase order to be raised against that supplier.
Set the option in the “Supplier Status” field as “Hold Buy”, if you do not wish to raise purchase order against a supplier but allow payments to be made for earlier transactions.
Click the “Add Location Details” pushbutton, to modify the status of the supplier.
Modify payment mode between the buyer and the supplier
You can modify the mode of payment between the supplier and the buyer for the purchase transaction.
Set the “Payment Mode” field as “Check”, if the mode of payment between the buyer and the supplier is check.
Set the “Payment Mode” field as “Cash”, if the mode of payment between the buyer and the supplier is cash.
Set the “Payment Mode” field as “Demand Draft”, if the mode of payment between the buyer and the supplier is demand draft.
Set the “Payment Mode” field as “Others”, if the mode of payment between the buyer and the supplier is other than check, cash or demand draft.
Click the “Add Location Details” pushbutton, to modify the mode of payment.
You can modify the payment priority for the purchase transaction as “High”, “Normal” or “Low” based on the priority at which you wish to make payment to the supplier.
Set the “Payment Priority” field as “High”, if you wish to assign a high priority level for the payment.
Set the “Payment Priority” field as “Normal”, if you wish to assign a normal priority level for the payment.
Set the “Payment Priority” field as “Low”, if you wish to assign a low priority level for the payment.
Click the “Add Location Details” pushbutton, to modify the payment priority for the transaction.
Specify the location preference for the supplier
You can specify the order of preference of location for parts procurements, if the supplier exists in more than one location.
Specify the order of preference in the “Preference #” field in the multiline.