Viewing the release slip

This page allows you to view the details of the selected RS. Tell me more.

Select the “View Release Slip” link at the bottom of the “Select Release Slip” page.

The “View Release Slip” page appears.

The system displays the following field:

Date Format

The format in which the date fields are displayed in this page. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

The system displays the following fields in the “RS Info” group box:

RS #

The number identifying the RS selected in the previous page.

Enter the following field:

Amendment #

Use the drop-down list box to select the amendment number of the RS you need to view. The system lists all the amendment numbers for the selected RS.

Click the “Get Amendment Details” pushbutton, to retrieve the latest amended details of the RS.

The system displays the following:

RS Type	The type of the RS, which could be “Normal” or “Express”.
Status	The status of the RS, which could be one of the following:
	Draft – An RS created without some mandatory information. This status indicates that all the RS details have not yet been completely entered.
	Fresh – Indicates that the RS has been created with all the necessary information and awaits authorization. A “Fresh” RS can be modified, canceled or authorized.
	Stage – An RS attains this status on authorization. The stage increases by one during multiple levels of authorization. An RS in the “Fresh” status can be authorized.
	Open – Indicates that the RS is authorized and is open for transactions. An “Open” RS can only be amended.
	Canceled – Indicates that the RS is canceled. The RS in the “Draft” and “Fresh” status can be canceled.
	Hold – Indicates that the RS is temporarily put on hold. You can hold the RS in the “Open” status. The RS when released from the “Hold” status will attain the “Open” status again.
	Short Close – Indicates that the RS is closed. You can short close an RS, if the balance parts are no longer required. A “Short Closed” RS cannot be used for any transactions.
	Under Amendment – Indicates that the “Open” RS is under amendment or the RS has been taken up for amendment.
	Amended – Indicates that the RS is amended.
	Closed – Indicates that the RS is closed. You can close the RS, if all the parts ordered through the RS are accepted and/or the receipt falls within the tolerance percentage of the tolerance type for the part.

The system displays the following in the “BPO Details” group box:

BPO #	The number identifying the BPO based on which the RS is raised.
BPO Date	The date on which the BPO was raised.
BPO Type	The type of the BPO, which could be “Rate”, “Quantity” or “Value”.
BPO Category	The category to which the BPO belongs.
BPO Location	The organization unit in which the BPO was created.
Agreement #	The code that identifies the agreement document based on which the BPO was created.
Supplier #	The code that identifies the supplier.
Supplier Name	The name of the supplier.
Address	The address of the supplier.
BPO Valid From	The date from which the BPO is valid.
BPO Valid To	The date till which the BPO is valid.
BPO Base Value	The basic value of the BPO.
Balance BPO Value	The maximum value till which an RS can be raised with reference to the BPO. The system displays this field, if the BPO type is “Value”.

The system displays the following in the “RS Details” group box:

RS Date	The date on which the RS was raised.
Buyer Group	The buyer group identified for the procurement of the part.

If the “Buyer Control” in the “Set Purchase Options” activity of the “Logistics Common Master” business component is set as “Needed”, then the system displays the buyer group to which the login user belongs.

Priority	The urgency level of the RS, which could one of the following:
	AOG – An RS raised on the aircraft on ground. This is the situation where the parts have to be purchased immediately because the aircraft is grounded for maintenance and there is a shortage of parts. An RS of this type must be assigned the highest priority.
	Critical – An RS raised on a part, without which an urgent maintenance activity cannot be carried out.
	Expedite – An RS is raised for urgent stock replenishment of parts.
	Routine – An RS is raised for normal stock replenishment of parts.
For Aircraft Reg #	The registration number of the aircraft for which the parts are required.
User Status	The user-defined status of the RS.
Category	The category to which the RS belongs.
EDI Required?	Indicates whether the EDI Requirements have to be defined for Release Slip or not, which could be “Yes” or “No”.
Exchange Rate	The exchange rate of the currency entered.
Quality Attribute Check	The system displays “Yes” or “No”, to indicate whether quality parameter is required or not.
Basic Value	The sum of the “Basic Value” fields displayed for all the line numbers in the multiline.
Base Currency Value	The value of the RS in the base currency. The basic currency value is calculated as follows: Basic Currency Value = Total Value * Exchange rate
Additional Charges	The additional charges incurred due to taxes or charges, inclusive of discounts. It is the total TCD amount entered for all the parts and the release slip as a whole.
Total Value	The total value of the RS. It is the sum of the basic value and the additional charges.

The system displays the following fields in the “Part Details” multiline:

Line #	The line number generated by the system, for every part entered in the multiline.
Part #	The number identifying the part that has to be procured by raising the RS.
Part Description	A textual description of the part.
Part Condition	New – Indicates that the part is new.
	New Surplus – Indicates that the part was acquired by another operator some while ago but has not been used since.
	Serviceable – Indicates that the part has been in use already.
Order Quantity	The total quantity of the part ordered.
RS Received Qty	The quantity of parts received.
RS Accepted Qty	The quantity of parts accepted.
RS Pending Qty	The quantity that is yet to be supplied. The pending quantity will be the difference of the ordered quantity and the already received quantity.
Balance BPO Quantity	The maximum quantity of the part that can be ordered with respect to the specified BPO. This is displayed if the BPO type is either “Rate” or “Quantity”.

Balance BPO Quantity = Total Qty of parts in the BPO – Ordered Qty of parts in the RS.

BPO Balance Value	The balance value of the BPO for the line item.
Purchase UOM	The unit of measurement of the part that must be purchased as defined in the “Unit of Measurement Administration” business component.
Line Item Cost	The cost of the part for the specified quantity.
Cost Per	The quantity of the part for which the cost is specified.

For example, if the cost of one box of oil tins is $100 and the number of tins in one box is 50, the system displays 50 in the "Cost Per" field.

Hence, the cost of a single unit = Cost / Cost Per.

Line Item Value

The basic value of the line item.

The system calculates the line item value as:

Line Item Value = Order Quantity * (Cost / Cost Per).

Ship To	The goods receipts organization unit to which the part must be supplied.
Schedule Type	The delivery type of the part, which could be one of the following:
	Single – Indicates that the part has to be delivered in a single shipment.
	Multiple – Indicates that the part can be delivered in multiple shipments.
Earliest Due Date	The earliest need date of the part.
Warehouse #	The code identifying the storage location, where the purchased parts must be stored.

Alternate Part #	The system displays “Allowed” or “Not Allowed”, to specify whether an alternate part for the part is allowed or not.
Inspection Type	The type of inspection to be done on the part, at the time of delivery. The inspection types could be one of the following:
	Self – Indicates that the part has to be inspected by the maintenance controller or the person who receives the part.
	By Inspector – Indicates that the part is going to be inspected by an external agency.
	None – Indicates that no inspection is required for the part at the time of delivery.
Matching Type	The type of matching to be done for the parts. The following are the various matching types available:
	Three way at RS – When the invoice tolerance is checked at the total RS quantity and amount, against all GRs and not on the individual GR received quantity and amount.
	Three way at GR – When the invoice tolerance is checked with the individual GR received quantity and amount, and not on the total RS quantity and amount.
	Four way at RS – When the invoice tolerance is checked at the total RS inspected quantity and amount, and not on the individual GR inspected quantity and amount.
	Four way at GR – When the tolerance is checked with the individual GR inspected quantity and amount, and not on the total RS quantity and amount.

The system displays blank by default, if the part number is not entered.

Tolerance Type	The upper and lower limits within which the quantity or the basic value received can vary.
Tolerance %	The tolerance percentage for the part.
Receipt +ve Tolerance (%)	The positive tolerance (in percentage) acceptable on the ordered quantity that can be received.
Receipt -ve Tolerance (%)	The negative tolerance (in percentage) acceptable on the ordered quantity that can be received.
Quality Attribute	The parameter for the qualitative inspection of the part, which could be “Standard”, “Customized” and “None”.
Remarks	Any additional remarks pertaining to the amendment of the RS.
BPO Line #	The line of the part in the BPO.

Check the box in the “Select” column of the multiline, to mark the parts for viewing the following:
Terms and conditions for the part
Supply and distribution schedule for the part
Tax, charge and discount details for the part
Tax, charge and discount details for the RS
Parts covered in the RS
Inspection details for the part
User-defined details

To proceed, carry out the following

Select the “View Terms & Conditions” link at the bottom of the page, to view the payment terms and conditions for the RS.
Select the ”View Schedule & Distribution” link at the bottom of the page, to view the supply details of the part.
Select the “View Part TCD Details” link at the bottom of the page, to view taxes, charges and discounts for the individual parts in the RS.
Select the “View Document TCD Details” link at the bottom of the page, to view taxes, charges and discounts for the RS on the whole.
Select the “View RS – PR Coverage” link at the bottom of the page, to view the RS and purchase request coverage details.
Select the “View Inspection Details” link at the bottom of the page, to view the inspection details.
Select the “View User Defined Details” link at the bottom of the page, to view the user-defined details of the RS.
Select the “View GR List” link at the bottom of the page, to view the goods receipt details.

Refer to the topic "Viewing the goods receipt for the reference document" in the "Goods Receipt" business component online help for details.

Select the “Generate Release Slip Report” link at the bottom of the page to generate the Release Slip Report.

The system displays the following in the “Record Statistics” group box:

Created By	The name of the user who created the RS.
Created Date	The date on which the RS was created.
Last Modified By	The name of the user who last modified the RS.
Last Modified Date	The date on which the RS was last modified.
Approved By	The name of the user who approved the RS.
Approved Date	The name of the user who last approved the RS.

Viewing the release slip – An overview

In this page, you can select the amendment number of the RS and view the details of the RS for that amendment number.

In this page, you can view the details of the reference BPO document. You can also view the details of the part listed in the RS.