Selecting the release slip for modification or cancellation

This page allows you to select the release for modification or cancellation. Tell me more.

Select the “Cancel / Edit Release Slip” link under the “Release Slip” business component.

The “Select Release Slip” page appears.

The system displays the following:

Date Format

The format in which the date fields are displayed in this page. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

Enter the following in the “Direct Entry” group box:

RS #

The number that identifies the RS to be modified (Alphanumeric, 18).

Select the “Edit Release Slip” link provided alongside, to modify the details of the RS.
Enter the following in the “Search Criteria” group box, to search for the RS. Data entry in the following is optional.

RS #	The number that identifies the RS (Alphanumeric, 18). You can enter the RS number in full or specify it partially using the “*” character. The system retrieves all the release slips whose RS numbers are similar to the value entered here. Leave this field blank, to retrieve all the RSs in the “Draft” or “Fresh” status.
BPO #	The number that identifies the BPO based on which the RS was raised (Alphanumeric, 18). You can enter the BPO number in full or specify it partially using the “*” character. The system retrieves all the release slips, which are based on the BPO whose number is similar to the value entered here. Leave this field blank, to retrieve all the RSs irrespective of the BPO number.
RS Date From	The starting date, in a range of RS dates, from which the RS details must be retrieved (Date Format). Ensure that this date is earlier than or equal to the current server date. The system lists all the release slips that are raised later than or equal to this date. The system sets this date as one month earlier than the current server date by default.

Note: The date entered in “RS Date From” field must be earlier than or equal to the date entered in the “RS Date To” field.

RS Date To	The ending date, in a range of RS dates, until which the RS details must be retrieved (Date Format). Ensure that this date is earlier than or equal to the current server date. The system lists all the release slips that are raised earlier than or equal to this date. The system sets the field to the current server date by default.
Supplier #	The code that identifies the supplier (Alphanumeric, 45). You can enter the supplier code in full or specify it partially using the “*” character. The system retrieves all the release slips raised against supplier numbers similar to the value entered here. Leave this field blank, to retrieve all the release slips irrespective of the supplier code.
RS Type	Use the drop-down list box to select the type of the RS to be modified. The system lists the options “Normal” and “Express”. The system retrieves all the release slips of the type specified here. The system leaves the field blank by default. Leave this field blank, to retrieve all the release slips irrespective of the type.
Part #	The part number for which the RS must be modified (Alphanumeric, 40). You can enter the part number in full or specify it partially using the “*” character. The system retrieves all the release slips containing part numbers similar to the value entered here. Leave this field blank, to retrieve all the release slips irrespective of the part.
Part Type	Use the drop-down list box to select the part type. The system lists the options “Raw material”, “Expendable”, “Tool”, “Consumable”, "Miscellaneous" and “Kit”. The system retrieves all the release slips raised for a part of the type selected here. The system leaves the field blank by default. Leave this field blank, to retrieve all the release slips irrespective of the part type.
Priority	Use the drop-down list box to select the urgency level for the RS to be modified. The system lists all the ‘active’ priorities defined under “Maintain Priority Codes” activity of the “Logistics Common Master” business component. The system retrieves all the release slips of the priority specified here. The system leaves the field blank by default. Leave this field blank, to retrieve all the release slips irrespective of the priority.
Category	Use the drop-down list box to specify the category of the RS. The system lists all the “Active” quick codes defined for the RS in the “Create Common Category” activity of the “Logistics Common Master” business component. The system retrieves all the release slips of the category specified here. The system leaves the field blank by default. Leave this field blank, to retrieve all the release slips irrespective of the category.
Created By	The name of the user who created the RS (Alphanumeric, 40).
Buyer Group	Use the drop-down list box to select the buyer group to which the buyer is associated. The system lists all the buyer groups that are in “Active” status and mapped to the RS. The system leaves the field blank by default. If the option “Buyer Control” is set as "Not Needed" in the “Set Purchase Option” in the “Logistics Common Master” component, the system retrieves all the buyer groups mapped to the “Release Slip” document from the interacting buyer component. If the option “Buyer Control” is set as ‘Needed’, the system retrieves all active login “Users Buyer Groups‘' defined in the application and mapped to the Release Slip document.
User Status	Use the drop-down list box to specify the user-defined status of the RS. The system lists all the “Active” quick codes defined for the RS in the “Create User Status” activity of the “Logistics Common Master” business component. The system retrieves all the RSs that are in the user-defined status specified here. The system leaves the field blank by default. Leave this field blank, to retrieve all the RSs, irrespective of the user-defined status.

Note: Leave all the fields blank, to retrieve all the RSs, which are in the “Draft”, “Fresh” or "Returned" status.

Click the “Search” pushbutton, to search for the RS that you need to modify.

If the “Buyer Group” drop-down list box is blank, the system retrieves the "Release Slip" documents which has the buyer groups available in the drop-down list box and "Release Slip" documents in which Buyer Group is blank.

The system displays the following “Search Results” multiline.

RS #	The number identifying the RS retrieved by the system.
RS Date	The date on which the RS was raised.
Supplier #	The code that identifies the supplier.
Supplier Name	The name of the supplier.
RS Type	The type of the RS, which could be “Normal” or “Express”.

Enter the following:

User Status

Use the drop-down list box to select the user-defined status of the RS. The system lists all the “Active” user statuses as defined in the “Create User Status” activity, for an RS, in the “Logistics Common Master” business component. The system leaves the field blank by default.

The system displays the following:

Priority	The priority of the RS.
Category	The category to which the RS belongs.
Created By	The name of the user who created the RS.
Buyer Group	The code that identifies the buyer group to which the buyer is associated.

Enter the following:

Reason

If you wish to cancel the RS, enter any comments or remarks regarding cancellation, in this field (Alphanumeric, 255). Data entry in this field is mandatory, if you select the RS for cancellation.

Check the box in the “Select” column of the multiline, to mark the RS for cancellation.

Note: Atleast one row must be selected in the multiline.

The RS must be in the “Fresh”, “Draft” or "Returned" status.

Note: Ensure that the supplier associated with the release slip is in “Active” status.

To cancel the release slip

Click the “Cancel Release Slip” pushbutton, to cancel the RS.

The system updates the status of the RS as “Canceled” and the reason for cancellation. The system stores the login user ID and the current server date as the last modified date.

To modify RS details

Click the hyperlinked Release Slip number in the multiline, to modify the Release Slip.

Selecting the release slip for modification or cancellation – An overview

Once canceled, the RS cannot be used in any transaction.

You can directly enter the RS number if you know the exact number. Otherwise you can carry out a search using the RS number, BPO #, user status, category, priority, type, a range of dates within which the RS was raised, supplier number, part number and part type. The system displays the RS details in the multiline as per the search criteria.

Only release slips, which are in the “Draft”, “Fresh” or "Returned" status can be modified or canceled. Upon cancellation, the system updates the status of the RS as “Canceled”. The system stores the login user ID and the current server date along with the modification details.