Selecting rental order for viewing

This page enables you to select a rental order for viewing. Tell me more

Select the “View Rental Order” link under the “Rental Order” business component.

The “Select Rental Order” page appears.

The system displays the following field:

Date Format

The format in which the date field is displayed. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date format from the "Enterprise Modeling" business component by default.

Enter the following fields in the “Direct Entry” group box if you know the rental order number:

Rental Order #

The rental order number that you wish to view (Alphanumeric, 18).

Select the “View Rental Order” link provided alongside to view the rental order.
Enter the following fields in the “Search Criteria” group box to search for a rental order. Data entry in the following fields is optional:

Rental Order	The number identifying the rental order that you wish to view (Alphanumeric, 40). You can enter the rental order number in full or specify it partially using the “*” character. The system retrieves all rental order numbers that are similar to the number entered here.
Status	Use the drop-down list box to select the status of the rental order. The system lists the options "Draft", "Fresh","Cancelled", "Under Authorization", "Released", "Returned", "Under Amendment", "Amended", "Shipped", "Acknowledged", "Partially Closed" and "Closed". The system retrieves all rental orders whose latest amendment number is in the status selected here.
Rental Order Date From	The starting date in the range of dates during which the rental order was created (Date Format). The system lists all the rental orders that have been raised later than this date. This date must be in the same format as displayed in the “Date Format” field.
Rental Order Date To	The ending date in the range of dates during which the rental order was created (Date Format). The system lists all the rental orders that have been raised earlier than this date. This date must be in the same format as displayed in the “Date Format” field. Ensure that this date is later than or the same as the date entered in the “Rental Order Date From” field.
Customer #	The code identifying the customer for which the rental order is created (Alphanumeric, 18). You can enter the customer code in full or specify it partially using the “*” character. The system retrieves all rental order numbers with the customer code entered here.
Customer Name	The name of the customer for which the rental order is created (Alphanumeric, 30). You can enter the customer name in full or specify it partially using the “*” character. The system retrieves all the rental order numbers with the customer name entered here.
Part #	The part number for which the rental order is created (Alphanumeric, 40). You can enter the part number in full or specify it partially using the “*” character. The system retrieves all rental orders raised for the part number entered here.
Part Description	The textual description of the part (Alphanumeric, 150). You can enter the description in full or specify it partially using the “*” character.
Component #	The number identifying the component (Alphanumeric, 90). You can enter the component number in full or specify it partially using the “*” character.
Serial #	The serial number of the part (Alphanumeric, 40). You can enter the serial number in full or specify it partially using the “*” character.
User Status	Use the drop-down list box to specify the user status of the rental order. The system lists all the user status codes defined for rental order document in “Create User Status” activity of the “Logistics Common Master” business component.
Category	Use the drop-down list box to specify the category of the rental order. The system lists all the categories defined in the “Create Common Category” activity of the “Logistics Common Master” business component.
Display Option	Use the drop-down list box to specify the display option for search results. The system displays “Overdue”. Leave this field blank to display all rental orders. When you select “Overdue”, the system retrieves only the overdue rental orders for which the “Due Days for Return” is less than or equal to “0”
Rent for	Use the drop-down list box to indicate whether the rental order is created for the login organization or on behalf of a customer. The drop-down list box lists the following options for the category ‘Rental Order’ in “Purchase Option Settings” activity of the “Logistics Common Master” business component. ‘Self’, if “Rent parts on behalf of Customer” is set as “Not Allowed”. ‘Self’ and ‘Customer’, if the “Rent parts on behalf of Customer” is set as “Allowed”.
Trading Partner #	The Customer # of the group company for which the rental order is created in the login organization.

Click the “Search” pushbutton to display the search results.

The system displays the following fields in the "Search Results" multiline:

Rental Order #	The number identifying the rental order.
Rental Order Date	The date on which the rental order is created.
Status	The status of the rental order, which could be "Draft", "Fresh", "Under Authorization", "Released", "Returned", "Under Amendment", "Amended", "Shipped", "Acknowledged", "Partially Closed" or "Closed".
Customer #	The code identifying the customer for which the rental order is created.
Customer Name	The name of the customer for which the rental order is created.
Part #	The part number for which the rental order is created.
Part Description	The textual description of the part.
Component #	The number identifying the component.
Serial #	The serial number of the part.
User Status	The user-defined status of the rental order.
Category	The category of the rental order.
Due Days For Return	The due days for the return of the part. Due days is the difference between (Issue Date + Calendar Lease Period) and current date. This is displayed only for rental orders in “Shipped”, “Acknowledged” or “Partially Closed” status.
Reason	The reason for renting the part.
Pending Qty. for Return	The quantity that is pending for return. This is displayed only for rental orders in “Shipped”, “Acknowledged” or “Partially Closed” status
Rent for	The rental order created for the login organization or on behalf of a customer.
Trading Partner	The Customer name of the group company for which the rental order is created in the login organization.

Click the hyperlinked part number in the multiline to view the rental order.

To proceed, carry out the following:

Select the “Generate Rental Order Report” link at the bottom of the page to generate the Rental Order report.

Selecting rental order for viewing – An overview

This page enables you to select a rental order for viewing. If you know the rental order number you can directly enter it. Or, you can carry out a search based on the rental order number, status, range of rental order creation dates, customer code, customer name, part, part description, component number, serial number, user status,reason, pending quantity for return and rental order category. The system retrieves the search results in the multiline along with the due days for part return information.

You can also retrieve the overdue rental orders and view the details.