Specifying TCD details for a rental order

The different taxes, charges and discounts applicable for the rental order can be specified in this page. Tell me more.

Select the “Edit TCD Details” link in the “Create Rental Order” or “Edit Rental Order” page.

The “Edit TCD Details” page appears.

Note: Ensure that the “TCD Applicable” field is set to “Yes” in the “Create/Edit/Amend Rental Order” page.

The system displays the following fields in the “Rental Order Details” group box:

Rental Order #	The rental order for which the taxes and charges must be defined.
Amendment #	The amendment number of the rental order.
Rental Order Date	The date on which the rental order was raised.
Status	The status of the rental order.
Part #	The part for which the rental order was created.
Part Description	The textual description of the part.
Customer #	The code of the customer for which the rental order is created.
Customer Name	The name of the customer.
Order Currency	The currency in which the rental order transactions are specified.
Base Currency	The base currency of the company.

Enter the following field:

Comments

Any comment pertaining to the TCD details of the rental order (Alphanumeric, 255).

The system displays the following fields in the “Order Value Details” group box:

Rental Price	The rental price of the part.
Administrative Charges	The administrative charges pertaining to the rental order.
Lease Charges	The lease charges pertaining to the rental order.
Rental Charges	The rental charges pertaining to the rental order.

Enter the following field:

TCD Application

Use the drop-down list box to select the charge for which the TCD is applicable. The system lists the options “Rental Price”, Administrative Charges”, “Lease Charges” and “Rental Charges”.

Click the “Get Details” pushbutton to retrieve the TCD details entered for the selected application.

The system displays the following field:

TCD Value

The TCD value applicable for the selected Application.

The system displays the TCD details that are already entered in the multiline:

Enter the following fields in the “TCD Details” multiline to add or modify the details:

TCD Sequence

The number identifying the sequence in which the TCD is to be applied on the charge (Integer). Mandatory. This number must be unique in the multiline.

If you do not specify the sequence number, the system assigns a sequential number starting from 1, to all the rows entered in the multiline.

TCD #

The code identifying the TCD (Alphanumeric, 25). Mandatory. Ensure that this code is already defined in the “Create TCD Code” activity of the “Taxes, Charges and Discounts” business component and must be in the “Active” status.

Help facility available.

TCD Variant #

The number identifying the variant of the TCD (Alphanumeric, 25). Mandatory. Ensure that this code is already defined in the “Create TCD Code” activity of the “Taxes, Charges and Discounts” business component and is in the “Active” status. The variant should be associated with the TCD code.

Note: Ensure that the same set of TCD codes and variants are not repeated in the multiline. Also the TCD ‘Effective From Date’ and ‘Effective To Date’ should be earlier than or equal to the rental order date or current server date.

The system displays the following:

TCD Type	The type of TCD, which could be “Taxes”, “Charges” or “Discounts”.
Basis	The basis of the TCD, which could be “Unit Rate”, “Percentage” or “Flat”.

Enter the following:

TCD Rate	The rate of the TCD (Decimal). Mandatory, if TCD basis is ‘Flat’.
Taxable Amount	The taxable amount on which the TCD amount will be calculated.

The system displays the following:

TCD Amount

The amount of the TCD, as defined in the “Create TCD Code” activity of the “Taxes, Charges and Discounts” business component.

Enter the following fields:

Currency

Use the drop-down list box to select the currency in which the TCD is defined. The system lists all the currencies created in the “Maintain Currency Information” activity of the “Enterprise Setup” business component.

Pay to Supplier #

The number identifying the supplier to whom the payment has to be made (Alphanumeric, 45). Mandatory.

Help facility available.

The system displays the following:

Supplier Name

The name of the supplier.

Check the box in the “Select” column of the multiline to mark the TCD for deletion, for the TCD application selected.
Click the Delete icon in the tool bar above the multiline, to delete the TCD selected in the multiline.
Click “Edit TCD Details” pushbutton.

On updation, the system performs the following:

Calculates TCD values for all TCD applications. The TCD values of all TCD applications are summed up to get the TCD value of the rental order.
Updates the total rental value of the rental order. This total rental value is the summation of rental charges,additional charges and modified rental order TCD value.

Status Updation:

Sets the document status to “Fresh” if mandatory information is entered for the rental order. Else retains the “Draft” status.
If the rental order is in “Released” status, the system changes the status to “Amended” and increments the amendment number by ‘1’. The status of the rental order with previous amendment number is set as “Revised”. The same process is applicable for a rental order in “Under Amendment” status, for which the mandatory information is entered.
If the rental order is in “Under Amendment” status, the system changes to “Amended” status if all the mandatory information is entered. If all the mandatory details is not entered, the status will remain as it is.
If the rental order is in “Amended” status, the system retains the status.
If the rental order is in “Returned” status, and the amendment number is “0”, the system sets the status as “Fresh”.
If the rental order is in “Returned” status, and the amendment number is greater than “0”, the system sets the status as “Amended”.

To proceed, carry out the following:

Select the “Edit Terms and Conditions” link at the bottom of the page, to enter the taxes, charges and discount details for the rental order.
Select the “Edit Penalty Charges” link at the bottom of the page, to specify the penalty charges details for the rental order.
Select the “Authorize Rental Order” link at the bottom of the page, to authorize the rental order details.
Select the “Upload Documents” link at the bottom of the page, to facilitate the upload of documents against the rental order.
Select the “View Associated Doc. Attachments” link at the bottom of the page, to view the uploaded documents against the rental order.

What you can do in this page

Enter TCD details

You can enter the details of taxes, charges and discounts applicable for various charges associated to the rental order.

Select the appropriate charge from “TCD Application” drop-down list box. The values are “Rental Price”, Administrative Charges”, “Lease Charges” and “Rental Charges”.
Enter the details in the “TCD Details” multiline.

Specifying TCD details for a rental order – An overview

The different taxes, charges and discounts applicable for the rental order can be specified in this page. You can select a TCD application and enter the TCD details. The TCD application enables you to enter TCD details with respect to “Rental Price”, Administrative Charges”, “Lease Charges” and “Rental Charges” associated to the rental order. The TCD values for each application are calculated and added to the total TCD value of the rental order.