Updating alternate part information

This page allows you to define alternate part numbers for a newly created part. Tell me more.

Select the “Maintain Alternate Part Nos” link in the “Select Part #” page. Alternatively, select the hyperlinked part number in the multiline of the same page.

The “Maintain Alternate Part Nos” page appears.

The system displays the following:

Date Format

The format in which the date fields are displayed in this page. This format is displayed from the “User Preferences” business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

The system displays the following in the “Part Information” group box:

Part #	The part number for which alternate part information must be updated.
Reference Status	The reference status of the part. The system displays one of the following values: "Active" and "Under creation".
Part Description	The description of the part.
Prime?	Indicates whether the part is a prime part or not.
Part Type	The part type of the alternate part. The system lists one of the following values such as, Component”, “Expendable”, “Tool”, “Consumable”, “Raw Material”, “Kit”, or “Others”.
Part Planning Group	The planning group of the part for which alternate part information must be updated.
IC Key	The Interchangeability Key of the Part.

Click the hyperlinked part number to view the details.

Direct Alternate parts

Enter the following field in the “Direct Alternate Part Details” multiline:

Interchangeable Part #

The number identifying the part, which can be fitted in place of the reference part number, if the reference part number is not available (Alphanumeric, 40). Mandatory. This part number cannot be the same as the part number displayed in the “Part Information” group box.

Help facility available.

Note: Ensure that the interchangeable part number and the part number displayed in the “Part Information” group box, belong to the same part type.

Click the “Get Part Details” pushbutton, to retrieve the part details.

The system ensures that the following is true;

The entered Mfr. Part # and Mfr. # is a valid combination.
If the Mfr. Part # entered is same for more than one internal Part #, the user must enter the Mfr. #.
If a value exists in the Part #, Mfr. Part # and Mfr. # fields, the system ensures that the combination of Mfr. Part # and Mfr. # corresponds to the Part #.
If a value exists in the Part # and Mfr. Part # fields and the Mfr. # is blank, the system ensures that the Mfr. Part # corresponds to the Part # entered.

Note: The system displays or hides the Mfr. Part # and Mfr. # based on the options set in “Set Inventory Process Parameter” activity in the “Logistics Common Master” business component.

If the “Enable Manufacturer Part # control in transaction” is set as "Yes", the system displays both the Mfr. Part # and Mfr. # in the multiline.
If the “Enable Manufacturer Part # control in transaction” is set as "No", the system hides both the Mfr. Part # and Mfr. # in the multiline.

Mfr. Part #

The part number provided by the manufacturer (Alphanumeric, 40). The manufacturer uses this number as reference.

The system ensures that the value entered in this field is defined in the “Part Administration” business component.

This field is enter key enabled.

Help facility available.

Mfr. #

The code identifying the manufacturer of the part (Alphanumeric, 45).

Help facility available.

The system ensures that the following is true for “Mfr. Part # :

The entered Mfr. Part # and Mfr. # is a valid combination.
If the Mfr. Part # entered is same for more than one internal Part #, the user must enter the Mfr. #.
If a value exists in the Part #, Mfr. Part # and Mfr. # fields, the system ensures that the combination of Mfr. Part # and Mfr. # corresponds to the Part #.
If a value exists in the Part # and Mfr. Part # fields and the Mfr. # is blank, the system ensures that the Mfr. Part # corresponds to the Part # entered.

The system displays the following in the “Direct Alternate Part Details” multiline:

Part Description	A textual description of the interchangeable part.
Part Type	The type of the interchangeable part.

Note: The part type of both the referenced part and the alternate part must be the same. Additionally, ensure that the part control type of the referenced part is the same as the alternate part. This means if the part control type of the referenced part is set to lot controlled or serial controlled or none-controlled, the part control type of the alternate part must also be the same.

Prime?	Indicates whether the part is prime part or not. The system displays the value “Yes” or ”No”.
PMA?	Indicates whether the Part Manufacturer Approval has been obtained for the part or not.
Part Planning Group	The planning group of the interchangeable part.
IC Key	The interchangeability key of the part.

Enter the following fields in the “Direct Alternate Part Details” multiline:

Interchangeability Rules

Use the drop-down list box to select the method in which the part can be alternated for the reference part.

One Way – indicates that the alternate part can substitute the reference part, but the vice versa is not allowed.

Two Way – indicates that the alternate part and the reference part are interchangeable, that is, they can be substituted for each other.

The system displays “One Way” by default.

Note: If the interchangeability rule is set as “One Way”, ensure that the specified interchangeable part number is not the prime part of the “Part #” entered in the “Part Information” group box.

Note: If the interchangeability rule is set as “One Way” and if the “Interchangeable Part #” is a prime part for the “”Part #” entered in the “Part Information” group box, the system deletes the “Part #” as an alternate to the prime part. For example, if P1 is “Part #” and PP1 is the prime part for the “Interchangeable Part #” and if the interchangeability rule is set as “One Way”, the system deletes the entry of P1 as an alternate to PPI.

Order of Preference

The precedence accorded to the interchangeable part numbers (Alphanumeric, 6). The reference part number will be alternated based on this precedence. The order of preference must be unique across organization units.

Note: If the Order of Preferences is provided then the preference shall be based on the ascendance rule. i e 1 will be given the highest preference.

Remarks

Any comments you want to record about the alternate part.

File Name

The document associated with the alternate part #.

Help facility available

Note: Ensure that the part types of the parts listed in the multiline and the part in the "Part Information" group box are same.

Check the box in the multiline to mark the interchangeable part number for deletion.

Note: If an interchangeable part is selected for deletion, ensure that the selected interchangeable part is not a prime part of the “Part #” entered in the “Part Information” group box.

Click the Delete icon in the tool bar above the multiline, to delete the interchangeable part numbers selected in the multiline.

Note: When you delete an interchangeable part record with a two-way interchangeability rule, the system automatically sets the interchangeability rule of the referenced part with regard to the interchangeable part to one-way. Similarly, if you change the interchangeability rule attribute to one-way from two-way, the interchangeability rule automatically becomes two-way for the referenced part in the interchangeable part record.

On deletion of an alternate part with the Interchangeability Rule set as 'Two Way', the system removes the alternate mapping between both the parts, if

The “Deletion of two way alternate part definition upon deletion of one way” process parameter in the Set Inventory Process Parameters activity is set to “Automatic”.
The part is not a prime part for the deleted alternate part

However, “Deletion of two way alternate part definition upon deletion of one way” is set as “Manual” or left blank or, if the part is a prime part for the deleted alternate part, the part still remains an alternate part for the removed alternate part while the Interchangeability Rule is set to 'One Way'.

Click the “Update Alternate Part Nos” pushbutton to update the alternate part information.

To proceed

Select the “View File Name” link to view the contents of the file specified in the “File Name” column of the multiline.
Select the “Upload Documents for Conditional Alternates” link to upload documents associated with the part in the multiline to the “Object Attachments” repository.
Select the “View Associated Doc. Attachments” link to view the documents associated with the part in the multiline from the “Object Attachments” repository.

Conditional Alternate parts

Enter the following field in the “Conditional Alternate Part No Details” multiline:

Alternate Part #

Help facility available

Note: Ensure that the alternate part number and the part number displayed in the “Part Information” group box, belong to the same part type.

Note: The reference status of the specified alternate part # must be "Active" or "Under creation".

Click the “Get Part Details” pushbutton, to retrieve the part details.

The system ensures that the following is true;

The entered Mfr. Part # and Mfr. # is a valid combination.
If the Mfr. Part # entered is same for more than one internal Part #, the user must enter the Mfr. #.
If a value exists in the Part #, Mfr. Part # and Mfr. # fields, the system ensures that the combination of Mfr. Part # and Mfr. # corresponds to the Part #.
If a value exists in the Part # and Mfr. Part # fields and the Mfr. # is blank, the system ensures that the Mfr. Part # corresponds to the Part # entered.
If a value exists in the Part # and Mfr. # fields and the Mfr. Part # is blank, the system will retrieve the Mfr. Part #.

Note: The system displays or hides the Mfr. Part # and Mfr. # based on the options set in “Set Inventory Process Parameter” activity in the “Logistics Common Master” business component.

If the “Enable Manufacturer Part # control in transaction” is set as "Yes", the system displays both the Mfr. Part # and Mfr. # in the multiline.
If the “Enable Manufacturer Part # control in transaction” is set as "No", the system hides both the Mfr. Part # and Mfr. # in the multiline.

Mfr. Part #

The part number provided by the manufacturer (Alphanumeric, 40). The manufacturer uses this number as reference.

The system ensures that the value entered in this field is defined in the “Part Administration” business component.

This field is enter key enabled.

Help facility available.

Mfr. #

The code identifying the manufacturer of the part (Alphanumeric, 45).

Help facility available.

The system ensures that the following is true for “Mfr. Part #

The entered Mfr. Part # and Mfr. # is a valid combination.
If the Mfr. Part # entered is same for more than one internal Part #, the user must enter the Mfr. #.
If a value exists in the Part #, Mfr. Part # and Mfr. # fields, the system ensures that the combination of Mfr. Part # and Mfr. # corresponds to the Part #.
If a value exists in the Part # and Mfr. Part # fields and the Mfr. # is blank, the system ensures that the Mfr. Part # corresponds to the Part # entered.
If a value exists in the Part # and Mfr. # fields and the Mfr. Part # is blank, the system will retrieve the Mfr. Part #.

The system displays the following in the “Conditional Alternate Part No Details” multiline:

Part Description	A textual description of the alternate part.
Part Type	The type of the alternate part.

Enter the following fields in the “Conditional Alternate Part No Details” multiline:

Interchangeability Rules	Use the drop-down list box to select the method in which the part can be alternated for the reference part.
	One Way – indicates that the alternate part can substitute the reference part, but the vice versa is not allowed.
	Two Way – indicates that the alternate part and the reference part are interchangeable, that is, they can be substituted for each other.
	The system displays “One Way” by default.

Note: The part # shown in the “Part Information group box at the top of the page is referred to as the reference part.

Alternate Type

Use the drop-down list box to specify the alternate type of the part. The system displays the following values: “Conditional Alternate” and “Customer Specific”.

Alternate Part – Condition

The circumstance in which you can use the alternate part as a substitute for the referenced part.

This field is mandatory if you have selected “Conditional Alternate” in the Alternate Type field.

Customer #

The identification number of the customer. It should be an active and valid customer #

This field is mandatory if you have selected “Customer Specific” in the Alternate Type field.

The system displays the following:

Customer Name

The name of the specified customer.

Enter the following fields in the “Conditional Alternate Part No Details” multiline:

Customer Part #

The identification number of the part as specified by the customer.

Note: If’ the “Alternate Type” is specified as Customer Specific & if no value has been specified in Customer Part # field, then Customer Part # as defined for the Alternate Part # would be displayed on page refresh. If new Customer Part # has been specified for the Alternate Part #, then it will be back-updated in the Customer Part Master List & Other Part No’s Details (with Source Type as Customer)

Note: If’ the “Alternate Type” is specified as Customer Specific, the alternate part # and customer # combination must be unique. Similarly, if Conditional Alternate is selected as the alternate type, the alternate part # - alternate type combination must be unique.

Order of Preference

Note: If the Order of Preferences is provided then the preference is based on the ascendance rule, i.e. 1 will be given the highest preference. The value specified must be greater than zero. The value must be unique which means no two parts can have the same order of preference.

Remarks

Any comments on the conditional alternate part.

The system updates the login user ID and the server date, in the “Created By” and “Created Date” fields, or in the “Last Modified by” and “Last Modified date” fields, as the case may be.

Prime?	Indicates whether the part is prime part or not. The system displays the value “Yes” or ”No”.
PMA?	Indicates whether the Part Manufacturer Approval has been obtained for the part or not.
Part Planning Group	The planning group of the conditional alternate part.
IC Key	The interchangeability key of the part.
File Name	The document associated with the conditional alternate part #. Help facility available

Click the “Update Alternate Part Nos” pushbutton to update the conditional alternate part information.

To proceed

Select the “View File Name” link to view the contents of the file specified in the “File Name” column of the multiline.
Select the “Upload Documents for Conditional Alternates” link to upload documents associated with the part in the multiline to the “Object Attachments” repository.
Select the “View Associated Doc. Attachments” link to view the documents associated with the part in the multiline from the “Object Attachments” repository.

The system displays the following in the “Record Statistics” group box:

Created by	The login ID of the user who defined the alternate part information.
Create Date	The date on which the alternate part details were defined.
Last Modified by	The login ID of the user who last modified the alternate part information.
Last Modified Date	The date on which the alternate part details were last modified.

Updating alternate part information – An overview

In case a part number is not available in inventory, the material controller can issue this alternate part number in place of the reference part number. Alternate part numbers cannot be defined for service parts.

This page also allows you to define whether the part numbers are interchangeable. You can also specify the order of preference in which the selected part can be substituted with the interchangeable parts. You can also delete an alternate part number.

The system stores the login user id and the server date along with the modification details.

What you can do in this page

Specify interchangeability rules for the alternate part

You can specify the rules that govern the interchangeability of the alternate part number and the reference part (the part for which the alternate part is defined).

Set the “Interchangeability Rules” drop-down list box to “One Way” to indicate that the alternate part can substitute the reference part, but the vice versa is not allowed.
Set the “Interchangeability Rules” drop-down list box to “Two Way” to indicate that the alternate part can substitute the reference part and vice versa.