Selecting the repair receipt for cancellation or modification

This page allows you to search and select a repair receipt for cancellation or modification. Tell me more.

Select the “Edit Repair Receipt” link under the “Goods Receipt” business component.

The “Select Repair Receipt” page appears.

The system displays the following:

Date Format

The format in which the date fields are displayed in this page. This format is displayed from the “User Preferences” business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

Enter the following field in the “Direct Entry” group box:

GR #

The code that identifies the repair receipt note to be modified, (Alphanumeric, 18).

Select the “Edit Repair Receipt” link provided alongside, to modify the details of the selected repair receipt.

To search for a repair receipt

Enter the following fields in the “Search Criteria” group box to search for the repair receipt that you need to modify. Data entry in the following fields is optional:

GR #	The code that identifies the GR to be modified (Alphanumeric, 18). You can enter the code in full or specify it partially using the “*” character. The system displays all the repair receipt numbers that are similar to the value specified here. Leave this field blank, to retrieve all the repair receipts, which are in the “Received” status.
GR Type	Use the drop-down list box to select the type of the repair receipt to be modified. The system lists “Normal” and “Exchange” as options. The system retrieves all the repair receipts of the type entered here. The system leaves the field blank by default. Leave this field blank, to retrieve all the repair receipts irrespective of the receipt type.
GR Category	Use the drop-down list box to select the category to which the repair receipt belongs. The system lists all the “Active” categories of the “GR” type as defined in the “Create Common Category” activity of the “Logistics Common Master” business component. The system leaves the field blank by default. Leave this field blank, to retrieve all the repair receipt irrespective of the receipt category.
User Status	Use the drop-down list box to select the user-defined status of the repair receipt. The system lists all the “Active” user status of the “GR” type as defined in the “Create User Status” activity of the “Logistic Common Master” business component. The system leaves the field blank by default. Leave this field blank, to retrieve all the repair receipts irrespective of the user-defined status.
Repair Order #	The number that identifies the repair order (Alphanumeric, 18). You can enter the repair order number in full or specify it partially using the “*” character. The system retrieves all the repair receipts whose repair order numbers are similar to the number entered here. Leave this field blank, to retrieve all the repair receipts in the “Open” status.
Repair Shop #	The number identifying the shop where the repair is performed (Alphanumeric, 45). You can enter the shop number in full or specify it partially using the “*” character. . The system retrieves all the repair receipts whose shop numbers are similar to the number entered here. Leave this field blank to retrieve all the repair receipts, irrespective of the repair shop number.
GR Date : From/ To	The starting date in a range of GR dates on which the repair receipt was created (Date Format). The system lists all the repair receipts that have been raised on or later than this date. Ensure that this date is not later than the current server date. The system displays a date that is one month earlier than the current server date by default.
	The ending date in a range of GR dates on which the repair receipt was created (Date Format). The system lists all the repair receipts that have been raised on or earlier than this date. Ensure that this date is not later than the current server date. The system displays the current server date by default.

Note: The “From Date” must be earlier than the “To Date” field.

Receiving Warehouse #	Use the drop-down list box to select the warehouse where the returned components are received. The combo is loaded with all the active warehouses mapped to Goods Receipt transaction in the login OU.The system defaults blank on page launch.
Packing Slip #	The number identifying the packing slip (Alphanumeric, 40). You can enter the number in full or specify it partially using the “*” character. The system displays all the repair receipts that have delivery note numbers similar to the value entered here.

Note: Leave the fields blank, to retrieve all the repair receipts in the “Received” status.

Click the “Search” pushbutton, to search for the repair receipt.

The system displays the following fields in the “Search Results” multiline:

GR #	The number that identifies the repair receipt.
GR Date	The date on which the repair receipt was raised.
Repair Order #	The repair order based on which the repair receipt was raised
Packing Slip #	The number that identifies the packing slip

Enter the following field:

Reason

Any additional remarks pertaining to the cancellation of the repair receipt (Alphanumeric, 255). Mandatory.

The system displays the following fields in the “Search Results” multiline:

GR Category	The category to which the repair receipt belongs.
Repair Shop #	The number that identifies the shop in which the repair was performed.
GR Type	The type of the repair receipt, which could be “Exchange” or “Normal".
Receiving Warehouse #	The number identifying the warehouse in which the components was received.
User Status	The user-defined status of the repair receipt.

Click the hyperlinked GR number in the multiline, to modify the details of the repair receipt.
Check the box in the “Select” column of the multiline, to mark the repair receipt for cancellation.
Click the “Cancel Repair Receipt” pushbutton, to cancel the selected repair receipt.

The system changes the status of the repair receipt to “Canceled”. The system stores the name of the login user and the current server date as the “Last Modified Date”.

Selecting the repair receipt for cancellation or modification – An overview

If you know the receipt number, you can enter it directly. Otherwise, you can carry out a search using the number, range of created dates, type, category and the user status of the repair receipt. You can also search using the repair order number and the repair shop in which the repair was performed.

In this page, you can also cancel the selected repair receipt note. You can cancel a repair receipt in the “Received” status. The system sets the status of the canceled repair receipt as “Canceled”.

What you can do in this page

Cancel the repair receipt

You can cancel the repair receipt, which is in the “Received” status. You can search for and select the repair receipt from the multiline and cancel it.

Use the filter criteria to search for the repair receipt.
Select the repair receipt displayed in the multiline that you wish to cancel.
Click the “Cancel Repair Receipt” pushbutton, to cancel the selected repair receipt.