Requesting part requirements

Requesting Part requirements

Select the “Part Requirements / Request” tab in the “Parts Hub” page.
Select the “Simple / Detail” radio button to view the necessary columns in the multiline. The simple view hides Display Only columns so that the other important columns are easily accessible.

Status based Search

Note: The below-mentioned Status/Exception and Search sections are all exclusive of each other. You cannot combine the filters. Toggling between them will reset the search filter applied by the previous filter.

Click the icon to perform status based search.

The Card section shows the breakup/count of material requests associated with the execution document based on the MR status.

All	The count of all part requests against the task in the package. Click on the count to display the part requests in the multiline.
Pending	The count of part requests against the task for which Material Request # has not been generated yet. Click on the count to display the part requests in the multiline.
Authorized	The count of part requests for which Material Request # has been authorized. Click on the count to display the material requests in the multiline.
Partially Issued/Recd.	The count of part requests that have been partially issued for the task. Click on the count to display the part requests in the multiline.
Completely Issued/Recd.	The count of part requests that have been completely issued for the task. Click on the count to display the part requests in the multiline.
Short Closed	The count of part requests that have been short closed for the task. Click on the count to display the part requests in the multiline. Process Parameter dependency: The Short Closed tile appears only if the process parameter “Display Short Closed Material Requests in Parts Hub?” under the entity type Package Type and the entity All user defined package types including Log Card is set as '1' for 'Yes' in the "Define Process Entities" activity of "Common Master" business component.

Exception based Search

This section shows the count of items in the multiline with various exceptions.

Click the Icon to perform exception based search.

The system displays the following exception details as buttons in the “Exception” section. The number of records available for each exception based search item is displayed within the respective buttons.

All	The count of part requests for the task. Click on the count to display the part requests in the multiline.
Material Not Available	Displays the count of part requests against which the requested quantity is not available in the requested warehouse # for the task. Click on the count to display the part requests in the multiline.
Need Date Crossed	The count of part requests for which need date has elapsed for the task. Click on the count to display the part requests in the multiline.
Pending New Part Creation	Displays the count of part requests that are raised for new part for the task. Click on the count to display the part requests in the multiline.

Specific Search

Click the icon ‘’ to search part requirement details based on the search criteria specified.

Search has the traditional Search Criteria and Advanced Search Criteria. On clicking this icon, the following fields appear.

Search By

Use the drop-down list box to select the attribute based on which you wish to retrieve part request / requirement records.

Enter the value for the attribute in the input box located next

Part description
Stock Status
Priority

Show Requested

Check this box if you wish to retrieve all the part requests. Un check to retrieve only the part requirements.

Click the “Go” pushbutton to retrieve the search results.
To refine search, you can specify more filters in the “Additional Search Criteria” group box:

Material Request	The material request number based on which you wish to retrieve details in the multiline. Help facility available.
Part #	The code identifying the part. Help facility available.
Warehouse #	The unique number identifying the warehouse. Help facility available.
Line Level Status	Use the drop-down list box and select the status of the MR based on which you wish to retrieve details in the multiline. The system lists the following options: Pending Authorized Partially Issued / Received Completely Issued / Received Short Closed
Need Date	The date on which the parts will be consumed or needed.
Search On	Use the drop-down list box and select the basis on which you wish to search. You can select from the following options: Req. Employee # Req. Emp Name MR Type MR Class MR Category
	In the editable box alongside, enter the value corresponding to the search criteria selected in the “Search On” field.

Click the “Go” pushbutton to retrieve the search results.

Viewing / Updating Retrieved Data

The multiline displays the following details of part requests for tasks/discrepancies from the AME Ref. #.

Note: However, if you have navigated to this page from the Work Reporting Hub page using the “Request Part” link, the multiline displays part requests of tasks / discrepancies selected in the Work Reporting Hub page depending on the value set for the process parameter “Default fetch of selected tasks/discrepancies from Work Reporting Hub in Parts Hub?” under entity type ‘Package Type’ and entity ‘All Packages’ in the “Define Process Parameters” activity of Common Master. The below table illustrates the part request retrieval in the multiline based on the process parameter value.

Process parameter value	Multiline impact
0 / Not Required	The multiline displays the available part requests of tasks / discrepancies.
1 / Required without Existing Records	The multiline displays only blank requests for tasks / discrepancies.
2 / Required with Existing Records	The multiline retrieves the available part requests for tasks / discrepancies selected in the Work Reporting Hub followed by blank part requests.

Note: Blank requests for parts for tasks / discrepancies facilitate users to input merely a few fields specific to individual material requests, such as Part # while the rest of the task / package information is inherited from Work Reporting Hub. This intuitive facility enables users to create material requests in the shortest time by cutting down time and navigation.

The multiline displays the following:

Error

Indicates the records that are in error.

Indicates the MR status of a record by a colour code as follows:

Orange – Indicates that no MR is available.
Green – Indicates that MR is available in Authorized status.
Grey – Indicates that MR is available in status other than “Authorized”.

AVL

Indicates whether the requested part is available in stock. The system displays one of the following:

, if any part requested in the MR is available in stock in the warehouse.

, if any part requested in the MR is not available in stock in the warehouse.

Enter the following:

Source Task/Discrep. #	The Task or Discrepancy against which the part request is raised. Help facility available
Seq #	The order of execution of the task/discrepancy among tasks/discrepancies in the execution document.
Tracking #	The tracking number of the source task discrepancy.
Part #	The code identifying the part that is requested. Mandatory. Help facility available
Required Qty	The quantity of part that is required. Mandatory.

The system displays the following in the multiline.

Qty. Available

The part that is available in the requesting/ requested warehouse

Enter the following in the multiline:

UOM	The unit of measurement for the part. Mandatory.
Priority	Use the drop down list box to select the user-defined priority for execution of the task. Mandatory. The drop-down list box displays the quick codes defined under the quick code type ‘Priority’ in the Define Process Parameters activity of Common Master.
Stock Status	Use the drop down list box to select the stock status of the part to be procured. Mandatory. The drop-down list box displays the system-defined and user-defined stock statuses.
Warehouse #	Use the drop down list box to select the unique number identifying the warehouse. Mandatory. The drop-down list box displays the Active warehouses defined in Storage Administration.
Part Description	The textual description of the part.
Need Date	The date on which the parts will be consumed or needed. Process parameter dependency: If the process parameter ‘Enforce Need Date for Material Requests in Parts Hub’ under In the entity type Package Type and the entity Log Cards and User Defined Values in the Define Process Entities activity of Common Master is defined as ‘1’ / ‘Yes’, it becomes mandatory for the users to specify the Need Date field for the part. However, if the process parameter is set as ‘0’/’No’, the system defaults the Need Date field to the requested date, if the users do not specify the need date.
Request Mode	Use the drop-down list box to select the request mode in which the request for the part was created. The drop-down list box displays the following: Normal, Conditional Requisition and Force Requisition.
Need Freq.	Use the drop-down list box to indicate the regularity of requests for the part. The drop-down list box displays the following: Always and As Required.

The system displays the following in the multiline.

Material Request #

The unique number identifying the material request against which you wish to request parts for maintenance.

Click the hyperlink to open the “View Material Request” page to view details of the material request.

MR Status

The status of the material request.

Line Level Status

The line-level MR status for the Part # - MR # combination. The line level status is depicted using colors for easy identification as follows:

Line Level Status	Color
Authorized	Black
Partially Issued or Partially Received	Red
Completely Issued or Completely Received	Green
Short Closed	Grey

Line #

The line # for the part from the material request.

Coverage Status

The coverage status of the part from the material request, such as Ordered, In-Transit, Shipped or Received.

Click the data hyperlink to open the “View Coverage Summary” page to view details of the material request including the ordered part.

Enter the following in the multiline:

New Part?	Use the drop-down list box to indicate whether the part is a new part. The drop-down list displays No or Yes
Subs Type	Use the drop-down list box to indicate the type of substitute for the part. The drop-down list box displays the following: NHA, Not Allowed and Specific Alternate.
Subs Part	The substitute part # for the part. Help facility available.
Comments	Additional details of the part or substitute or part.

The system displays the following in the multiline.

Qty. Requested	The quantity that is already requested.
Effectivity Notes	More details of the part effectivity.

Enter the following in the multiline:

Remarks

More details of the part request.

The system displays the following in the multiline.

Part Type	The type of the part, such as Component or Piece Part.
Req. by Emp	The employee who requested for the part.
Sp. Est. Reqd?	Indicates whether estimate for the part is mandatory for request.
MR Type	The type of the material request.

Enter the following in the multiline:

MR Category	Use the drop-down list box to select the user-defined category of the material request.
Short Close Comments	More information on short closure, if the part request has been short closed.
File Name	The file associated with the part request. Help facility available
Source Doc Type	The type of the source document against which the part was requested for the task.
Source Doc Ref #	The source document against which the part was requested for the task.
Source Doc. Rev. #	The source document revision that is to be provided during creation of new part/ requesting new parts.
Source Doc. Date	The date of the source document that is provided during creation of new part or while requesting new parts.

The system displays the following in the multiline.

Issue #	The issue document generated against the requested part. Click the hyperlink to open the “View Issue Details” page to view details of issue generated against the part request.
Issue Status	The status of the issue document against the requested part.
Message Center	Indicates whether estimate for the part is mandatory for request.

Click the “Save Part Requirement” pushbutton to record the material request details.
Click the “Request Part” pushbutton to confirm the part requirements and generate material request.

From pushbutton drop-down list,

Select the “Print MMD” pushbutton to generate the material movement document for confirmed issues against the material request.
Select the “Check Part Avl” pushbutton to find out the current availability of part.
Select the “Cancel” pushbutton to cancel a pending material request.
Select the “Short Close” pushbutton to short close a material request.

Process Parameter Dependency: If the process parameter “Delete Part Requirements on short closure of Material Request?" is set as '1' for 'Yes' under the entity type Package Type and the entity “All User Defined Package Type including Log Card” in the “Define Process Entities” activity of Common Master, on short close of a part request, the system cancels the part request against the task / discrepancy.

Select the following:

Quick Links

Use the drop-down list box to select the link based on which you wish to perform the next course of action.