Selecting the blanket purchase order for viewing

This page allows you to select the blanket purchase order for viewing. Tell me More

Select the “View Blanket Purchase Order” link under the “Blanket Purchase Order” business component.

The “Select BPO” page appears.

The system displays the following:

Date Format

The format in which the date fields are displayed in this page. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

Enter the following in the “Direct Entry” group box:

BPO #

The number identifying the BPO to be viewed (Alphanumeric, 18).

Select the “View BPO” link provided alongside, to view the BPO details.

To search for a BPO

Enter the following in the “Search Criteria” group box, to search for a BPO:

BPO #	The number identifying the BPO to be viewed (Alphanumeric, 18). You can enter the BPO number in full or specify it partially using the “*” character. The system retrieves all the BPOs with BPO numbers similar to the number entered here. Leave this field blank, to retrieve all the BPOs.. The system retrieves the BPO with the latest Amendment #
Agreement #	The number identifying the document that serves as an agreement between the supplier and the company (Alphanumeric, 18). You can enter the agreement number in full or specify it partially using the “*” character. The system retrieves all the BPOs with agreement numbers similar to the number entered here. Leave this field blank to retrieve all the BPOs, irrespective of the agreement number.
BPO Date From	The starting date in the range of BPO dates from which the BPO details must be retrieved (Date Format). Ensure this date is lesser than or equal to “BPO Date To”. The system lists all the BPOs that are raised later than this date. Leave this field blank to retrieve all the BPOs, irrespective of the starting date. The system displays the date that is one month earlier to the current system date, by default.
BPO Date To	The ending date in the range of BPO dates until which the BPO details must be retrieved (Date Format). Ensure this date is lesser than or equal to the system date. The system lists all the BPOs that are raised earlier than this date. Leave this field blank to retrieve all the BPOs, irrespective of the ending date. The system displays the current system date by default.
Part Type	Use the drop-down list box to specify the part type for which the BPO was raised. The part types are predefined in the system. The various part types are "Expendable", “Raw material”, “Tool”, “Consumable”, “Kit” and “Miscellaneous”. The system retrieves all the BPOs whose part type is similar to the value entered here. The system leaves this field blank by default.
BPO Type	Use the drop-down list box to specify the type of the BPO to be modified. The BPO could be of the type “Rate”, “Quantity” or “Value”. Select blank, to retrieve blanket purchase orders of all types. The system leaves this field blank by default.
Part #	The part number for which the BPO to be viewed, was raised (Alphanumeric, 40). You can enter the part number in full or specify it partially using the “*” character. The system retrieves all the BPOs whose part numbers are similar to the number entered here. Leave this field blank to retrieve all the BPOs, irrespective of the part.
BPO Category	Use the drop-down list box to specify the category to which the BPO belongs. All the categories in the ‘active’ status, defined in the “Create Common Category” activity of “Logistics Common Master” business component are listed for selection. The system retrieves all the BPOs that are of the category specified here. Leave this field blank, to retrieve all the BPOs irrespective of the BPO category. The system leaves this field blank by default.
Supplier #	The code identifying the supplier on whom the BPO is raised (Alphanumeric, 45). You can enter the supplier code in full or specify it partially using the “*” character. The system retrieves all the BPOs raised on supplier numbers that are similar to the number entered here. Leave this field blank to retrieve all the BPOs, irrespective of the supplier.
Status	The status of the BPO, which could be one of the following:
	Draft – Indicates that the BPO has been created but some mandatory information has not yet been entered.
	Fresh – Indicates that the BPO has been created and all the mandatory information has been entered. A “Fresh” BPO can be modified, canceled or authorized.
	Open – Indicates that the BPO is authorized and is open for transactions. A BPO can be authorized in “Authorize Blanket Purchase Order” activity. An “Open” BPO can only be amended.
	Hold – Indicates that the BPO is temporarily put on hold. The BPO is put on hold in “Hold / Release Blanket Purchase Order” activity.
	Short Closed – Indicates that the BPO is closed. A “Short Close” BPO cannot be used for any transactions. A BPO can be short closed in “ShortClose Blanket Purchase Order” activity.
	Canceled – Indicates that the BPO is canceled. The BPO can be canceled in “Edit BPO” activity.
	Partially Amended – Indicates that the “Open” BPO is under amendment or the BPO has been taken up for amendment.
	Amended – Indicates that the BPO is amended. A BPO can be amended in the “Amend Blanket Purchase Order” activity. The amended BPO are yet to be authorized.
	Under Authorization – Indicates that the BPO is under authorization or the BPO is taken for authorization.
	Closed – Indicates that the BPO is closed.
	NT Closed – Indicates that the total quantity received for all parts is within the Negative Tolerance specified.
	Returned – Indicates that the BPO was either returned before authorization or after amendment. The system leaves this field blank by default.
Buyer Group	Use the drop-down list box to select the buyer group to which the buyer is associated. The system leaves the field blank by default. The system lists the buyer groups defined in the “Create Buyer Group” activity of the “Buyer Group” business component satisfying the following conditions: The buyer groups that are in “Active” status. The buyer groups mapped to the blanket purchase order in the “Edit Document Mapping” activity of the “Buyer Group” business component.
User Status	Use the drop-down list box to select the user-defined status of the BPO. All the “Active” user statuses defined in the “Create User Status” activity of “Logistics Common Master” business component are listed for selection. The system retrieves all the BPOs that are in the user-defined status specified here. Leave this field blank, to retrieve all the BPOs irrespective of the user-defined status. The system leaves this field blank by default.
Created By	The name of the user who created the BPO (Alphanumeric, 40).

Click the “Search” pushbutton, to retrieve the details in the multiline.

The system displays the following in the “Search Results” multiline.

BPO #	The BPO retrieved by the system.
BPO Amendment #	The amendment number of the BPO.
BPO Date	The date on which the BPO was raised.
Supplier #	The code identifying the supplier.
Supplier Name	The name of the supplier.
Status	The status of the BPO.
Created By	The name of the user who created the BPO.
Buyer Group	The code that identifies the buyer group to which the buyer is associated.

User Status

The user-defined status of the BPO.

Reason	Any additional comment pertaining to BPO.
BPO Type	The type of the BPO.

Click the hyperlinked BPO number in the multiline, to view the BPO details.

Selecting the blanket purchase order for viewing – An overview

This page allows you to select the blanket purchase order for viewing. You can directly enter the BPO if you know it or can carry out the search using the BPO number, the date on which the BPO is raised, the type of the BPO, the part number, type of the part, part status, supplier code, the category to which the BPO belongs and the user status. The system retrieves the BPO based on the search criteria entered.