Modifying check series

This page allows you to modify the details of the selected check series. You can modify the details of a check series that is in the “Active” status. If a check leaf of the selected series has been used already, you can modify only the number of checks available for the check series. Otherwise, you can modify all the details of the check series. The system saves the modifications made to the check series and retains the status as “Active”. The system also stores the login ID of the user and the system date along with the modified details.

Select the “Edit Check Series” link provided in the “Select Check Series” page.

The “Edit Check Series” page appears.

The system displays the following:

Check Series #	The number identifying the check series.
Status	The status of the check series. It must be “Active”.
	Active – indicates that the check series is in use.

Modify the following fields if required:

Payment Route

Use the drop-drop down list box to select whether the check series has been defined for a bank or PTT. You can select from “Bank” or “PTT”.

Note: If “Bank” is selected in this field the system retrieves the bank codes in the “Bank #” field and if “PTT” is selected the system retrieves the PTT codes in the “Bank #” field.

Bank #

Use the drop-down list box to select the code identifying the bank or the PTT for which the check series is being defined. All the bank / PTT codes that have been defined for the company and that are in the “Active” status will be available for selection in the ascending order.

The system displays the following:

Description

The name identifying the bank or the PTT.

Note: The system retrieves the name of the selected bank and PTT in the “Description” field.

Modify the following fields if required:

# of Check Digits	Use the drop-down list box to select the number of digits a check number must have. You can select from numbers “4” to “15” which are available for selection in the ascending order.
Check Prefix	A unique prefix assigned to the check series (Alphanumeric, 15).
Check Series Type	Use the drop-down list box to select the type of check series. You can select from “Automatic” or “Manual”.
	Automatic – indicates that checks have to be printed for all the check numbers available in the series.
	Manual – indicates that checks have to be written manually for the check numbers available in the series.
# of Checks	The number of checks that have been issued by the bank (Integer). Mandatory. The number entered in this field must be greater than zero.
First Check #	The numbers identifying the first check of the check series that is being created (Integer). Mandatory. The number entered in this field must be greater than zero.

Note: The number of digits of the first check number must be the same as the number selected in the “# of Check Digits” field.

The system displays the following:

Last Check #

The numbers identifying the last check of the check series that is being created.

Note: The system calculates and displays this number after adding the number of checks to the number specified in the “First Check #” field and reducing it by one “1”. For example if the “# of Checks” is 100, the “First Check #” is 10, the “Last Check #” will be calculated as 10+100-1, that is 109.

Last Used Check #

The number identifying the last check that has been used.

Note: If a check number is available in this field you can modify only the value entered in the “# of Checks” field.

Modify the following fields if required:

Effective From

The date from which the check series is effective (Date Format). The system date is displayed by default on launch of the page.

Note: The date entered in this field must not be later than the system date and must be before the date entered in the “To” field.

To	The date till which the check series is effective (Date Format). The system date is displayed by default on launch of the page.

Note: The date entered in this field must be later than the system date.

Preprinted Checks

Check the box provided alongside to indicate that preprinted checks are available for the series.

Click the “Edit Check Series” pushbutton to save the modifications made.

The system saves the modifications made to the check series. The system retains the status of the check series as “Active”. The system also updates the login ID of the user and the system date in the “Last Modified By” and the “Last Modified Date” fields.

The system displays the following:

Created By	The login ID of the user who created the check series.
Created Date	The date on which the check series was created.
Last Modified By	The login ID of the user who last modified the check series.
Last Modified Date	The date on which the check series was last modified.

What you can do in this page

Set method of payment

Set check series type

Indicate availability of preprinted checks

Set method of payment

Payments can be made from “Bank” accounts or “PTT” accounts. While modifying the details of a check series, you can modify the settings that have been made to indicate whether the series is being created for a “Bank” account or a “PTT” account.

Set the “Payment Route” field to “Bank” if you want to create a check series for a bank account.

Set the “Payment Route” field to “PTT” if you want to create a check series for a PTT account.

Set check series type

You can print checks available in a check series automatically or you can issue them manually. While modifying the check series you can also reset the type to which the check series belong.

Set the “Check Series Type” field as “Automatic” if checks have to be printed automatically by the system.

Set the “Check Series Type” field as “Manual” if checks have to be written out manually during the time of issue.

Indicate availability of preprinted checks

You can specify the availability of preprinted checks for a check series.

Check the box provided beside the “Preprinted Checks” field to indicate the availability of preprinted checks.