Activating / inactivating check series

This activity allows you to activate / inactivate a check series. Tell me more.

Select the “Activate / Inactivate Check Series” link under the “Release Payment” business component.

The “Activate / Inactivate Check Series” page appears.

Enter the following fields in the “Search Criteria” group box to search for the check series that you want to activate or inactivate:

Check Series # From

The starting number in the range of check series numbers that you want to retrieve for activation / inactivation (Alphanumeric, 32). You can enter the number in full or specify it partially using the “*” characters. The system retrieves the check series numbers similar to the number entered in this field.

Note: The number entered in this field must be before the number entered in the “To” field.

To	The ending number in the range of check series numbers till which you want to retrieve for activation / inactivation (Alphanumeric, 32). You can enter the number in full or specify it partially using the “*” characters. The system retrieves the check series numbers similar to the number entered in this field.
Status	Use the drop-down list box to select the status of the check series that you want to retrieve. You can select from “Active” or “Inactive”.
Payment Route	Use the drop-drop down list box to select the payment route to which the check series that you want to activate / inactivate belongs. You can select from “Bank” or “PTT”.
Bank #	Use the drop-down list box to select the code identifying the bank or the PTT for which the check series that you want to retrieve for activation / inactivation has been defined. All the bank / PTT codes that have been defined for the company will be available for selection in the ascending order.
Check Series Type	Use the drop-down list box to select the type of check series that you want to retrieve for activation / inactivation. You can select from “Automatic” or “Manual”.
	Automatic – indicates that checks have to be printed for all the check numbers available in the series.
	Manual – indicates that checks have to be written manually for the check numbers available in the series.
	The system displays “Automatic” by default on launch of the page.
Preprinted Checks	Check the box if you want to retrieve check series that have preprinted stationery available for printing checks.

Click the “Search” pushbutton to retrieve the search results.

The system retrieves and displays the following in the “Search Results” multiline based on the search criteria entered:

You can also retrieve the details of the check series that you want to retrieve for activation / inactivation by entering the check series number in the multiline and by selecting the payment route and the bank / PTT in the “Payment Route” and the “Bank Code” fields in the “Search Criteria” group box.

Note: If you use the tip mentioned above you must leave all the other fields in the “Search Criteria” group box blank.

Enter the following field in the “Search Results” multiline:

Check Series #	The number identifying the check series that you want to activate / inactivate (Alphanumeric, 32).
	Press <Enter> key.
	The system retrieves and displays the following in the “Search Results” multiline based on the entered check series number and the values selected in the “Payment Route” and the “Bank Code” fields in the “Search Criteria” group box.

Note: This field must not be left blank if you are using the above-mentioned tip to retrieve the check series that have to be activated / inactivated.

Status	The status of the check series. It could be “Active” or “Inactive”.
	Active – indicates that the check series is in use.
	Inactive – indicates that the check series is not in use.
Bank #	The code identifying the bank or PTT for which the check series has been created.
Check Prefix	The unique prefix assigned to the check series.
First Check #	The numbers identifying the first check of the selected check series.
Last Check #	The numbers identifying the last check of the selected check series.
Last Used Check #	The number identifying the last check that has been used.
Check Series Type	Indicates the type of the check series. It could be “Automatic” or “Manual”.
	Automatic – indicates that checks have to be printed for all the check numbers available in the series.
	Manual – indicates that checks have to be written manually for the check numbers available in the series.
Preprinted Checks	Indicates that preprinted checks are available for the selected check series. It could be “Yes” or “No”.
	Yes – indicates that preprinted checks are available for the check series.
	No – indicates that preprinted checks are not available for the check series.

Enter the following fields in the “Search Results” multiline:

Reason #	Use the drop-down list box to select the code identifying the reason due to which you want to activate / inactivate a check series. All the reason codes that have been defined in the “Reason Code Definition” business component and that are in the “Active” status will be available for selection in the ascending order.
Remarks	Any observations or comments regarding the need for activating / inactivating the check series (Alphanumeric, 255).

Check the box in the “Select” column of the multiline to mark a check series for activation or inactivation.

Note: You can activate a check series that is in the “Inactive” status.

Click the “Activate” pushbutton to activate the selected check series.

The system updates the status of the check series as “Active”. The system also stores the login ID of the user and the system date along with the activated check series.

Note: You can inactivate a check series that is in the “Active” status.

Click the “Inactivate” pushbutton to inactivate the selected check series.

The system updates the status of the check series as “Inactive”. The system also stores the login ID of the user and the system date along with the inactivated check series.

Prerequisite

“Reason #” must have been defined in the “Reason Code Definition” business component.