Adding EFT Details

This activity allows you to add details pertaining to electronic file transfer (EFT). These details are required for the generation of EFT file but provision to record these details is not available in the vouchers. Hence, this activity must be carried out before the EFT files are generated for the vouchers. You can add details of the payees bank / PTT to which the payment must be transferred. You can also include the reason for the transfer and any special instructions that must be adhered during the transfer. You can also include information that must form a part of the transfer. This page allows you to search and retrieve vouchers for which EFT files have to be created. The system saves the EFT details that have been included against the vouchers. If the EFT details have already been saved for the vouchers, you can modify the details. The system also stores the login ID of the user and the system date along with the EFT details that have been included or modified.

Select the “Add EFT Details” link under the “Release Payment” business component.

The “Add EFT Details” page appears.

Enter the following field:

EFT Type

Use the drop-down list box to select the type of EFT for which the file has been created. You can select from “DTA”. The system displays “DTA” by default on launch of the page.

Note: “SAD” will be available for selection if “PTT” payment is applicable for the company.

Enter the following field in the “Search Criteria” group box for retrieving payment vouchers:

Bank / PTT #	Use the drop-down list box to select the code identifying the bank / PTT code through which the payment must be made. The system leaves the field “Blank” by default on launch of the page.
Pay Mode	Use the drop-down list box to set the mode in which the payment is to be made. All the modes of payment set for the selected bank code will be available for selection.
Payment Category	Use the drop-down list box to select the category to which the voucher for which payment has been made belongs. You can select from “Supplier Payments", "Sundry Payments", "Employee Payments" or "Customer Payments". The system displays “All” by default on launch of the page.
Voucher # From	The starting code in the range of codes identifying the vouchers that you want to retrieve for adding EFT details (Alphanumeric, 18). You can enter the code in full or specify it partially using the “*” character. The system retrieves all the vouchers that have codes similar to the value entered in this field.

Note: The value entered in this field must be before the value entered in the “To” field.

To	The ending code in the range of codes identifying the vouchers that you want to retrieve for adding EFT details (Alphanumeric, 18). You can enter the code in full or specify it partially using the “*” character. The system retrieves all the vouchers that have codes similar to the value entered in this field.
Priority	Use the drop-down list box to select the priority of the payment voucher. You can select from "High", "Medium", "Low" or "All". The system displays “All” by default on launch of the page.
Voucher Amount From	The starting amount in the range of amounts for which the vouchers that you want to retrieve has been raised (Decimal). The amount entered in this field must be greater than zero.

Note: The amount entered in this field must be lesser than or the same as the amount entered in the “To” field.

To	The ending amount in the range of amounts for which the vouchers that you want to retrieve has been raised (Decimal). The amount entered in this field must be greater than zero.
Currency	Use the drop-down list box to select the code identifying the currency in which the vouchers have been made. All the currencies that have been defined for the company will be available for selection in the ascending order. The system displays “All” by default on launch of the page.
Payee From	The starting name in the range of payee names in vouchers that you want to retrieve for adding EFT information (Alphanumeric, 40).

Note: The value entered in this field must be before the value entered in the “To” field.

To	The ending name in the range of payee names till which you want to retrieve vouchers for adding EFT details (Alphanumeric, 40).
Sort By	Use the drop-down list box to select the entity by which you want to sort the search results. You can select from “Pay Date”, “Payee”, “Voucher No” or “Pay Mode”. The system displays “Pay Date” by default on launch of the page.
Pay Date From	The starting date in the range of voucher payment dates (Date Format). The system date is displayed by default on launch of the page.

Note: The date entered in this field must be before the date entered in the “To” field.

To	The ending date in the range of voucher payment dates (Date Format). The system date is displayed by default on launch of the page.

Click the “Search” pushbutton to retrieve the search results.

The system retrieves and displays the following voucher details in the “Search Results” multiline based on the search criteria entered

Voucher #	The code identifying the voucher.
Payee	The name of the payee.
Pay Mode	The mode in which the payment is to be made.

Modify the following fields if required in the “Search Results” multiline:

Note: If EFT details are already available for a voucher, the system retrieves the information that is already available.

Payee’s Bank / PTT Account #	The number identifying the payees bank or PTT account (Alphanumeric, 32). Mandatory.
Bank Clearing #	The bank clearing number (Alphanumeric, 20).
Bank Name	The name of the bank (Alphanumeric, 40).

Note: This field must not be left blank if “DTA” is selected in “EFT Type” field.

ISO Country #	The ISO code identifying the country to which the payment must be transferred (Alphanumeric, 5).
Region	The code identifying the region to which the payment must be transferred (Alphanumeric, 5).
Description	The description of the bank (Alphanumeric, 40).
Address	The address to which the payment must be transferred (Alphanumeric, 80).

Note: You can enter the address in the two columns that have been provided.

Payment Reason

The reason due to which the payment has to be transferred (Alphanumeric, 140).

Note: You can enter the reason for payment in the four columns that have been provided.

Payment Instruction

The instructions that have to accompany the payment (Alphanumeric, 140).

Note: You can enter any special instructions that must be followed while making the payment in the four columns that have been provided.

Information Block

The information detail that has to accompanied the transfer (Alphanumeric, 175).

Note: You can enter any information that must be included along with the transfer in the four columns that have been provided. This information is entered only for “SAD” payments.

The system displays the following in the “Search Results” multiline:

Voucher Amount	The voucher amount that is due for payment.
Currency	The code identifying the currency in which the voucher has been created.
Pay Date	The payment date of the voucher.

Check the box in the “Select” column of the multiline to mark a voucher for which payment must not be made.
Click the “Save” pushbutton to save the details.

The system saves the EFT details that have been included or modified for the voucher. The system also updates the login ID of the user and the system date along with the EFT details. The EFT details entered here would be used in the generation of EFT files for the vouchers in the ‘Create EFT file’ activity of this business component.