Recording instrument information

This page allows you to record the details of the instrument. For every voucher you can enter the number identifying the demand draft or pay order or bank debit, the date on which the demand draft, pay order or bank debit occurred and the charges that have been incurred for getting the demand draft, pay order etc. The system saves the instrument details along with the voucher.

Select the “Instrument Information” link at the bottom of the “Select Voucher” page.

The “Instrument Information” page appears.

The system displays the following:

Payment Category	The category to which the voucher belongs. It could be "Payment Voucher", "Sundry Payment Voucher", "Customer Payment Voucher" "Supplier Deposit Payment Voucher’, 'Supplier Prepayment Voucher', "HR Payment Voucher" and "All".
Bank #	The code identifying the bank from which the payment has been made.
Currency	The code identifying the currency in which the payment has been made.

The system displays the following in the “Voucher Information” multiline:

Voucher #	The number identifying the voucher.
Check #	The number identifying the check.
Payee	The name of the payee on whom the check was issued.
Check Amount	The amount of the check.

Enter the following fields in the “Voucher Information” multiline:

Pay Charges	The amount that has been incurred as charges while making a payment through a demand draft or pay order or any other miscellaneous charges (Decimal). The value entered in this field must be greater than zero.
Bank Reference / Instrument #	The number identifying the demand draft, pay order or the instrument reference issued by the bank (Alphanumeric, 30).
Bank Debit / Instrument Date	The date on which the demand draft, pay order or bank reference took place (Date Format). The date entered in this field must be after the date on which the payment was due.

Check the box in the “Select” column of the multiline to mark a voucher for which you want to view the account posting information.

Click the “Save” pushbutton to save the instrument information.

The system saves the details of the instrument along with the voucher details.

To proceed, carry out the following

Select the “Accounting Information” link at the bottom of the page to view the account posting information.