Authorize Service Invoice – A summary of the activity

A service invoice in “Fresh” status can be authorized in this activity. You can specify the invoice number and the invoice category directly in the entry point page, if you are aware of it. Otherwise, you can search for the invoice based on the details of the supplier, supplier invoice, payment details and the source document. The details of the retrieved invoice can be modified and the system saves the modifications made. The invoice can also be authorized, returned and printed in the same page.

This activity also allows you to enter tax, charges and discounts details at the document level. Based on the TCD details, the system recalculates the invoice amount. Also, the payment to be made to the supplier can be adjusted against debit documents. After the invoice is authorized, the details are picked up by the “Supplier Payment: business component for raising the payment vouchers.

During invoice authorization, the pay term associated with a supplier can be specified. Based on this pay term the system generates a default payment schedule. Any changes to this default payment schedule can be done in the “Payment Schedule” page of this activity.

This activity also allows you to view the consolidated details of the service invoice with the payment and the adjustment details. You can also view the financial entries posted to various accounts. In this activity, you can also record your observations pertaining to the service invoice and attach it as a note. The system attaches the note to the invoice the first time it is created and updates the changes done to it thereafter.

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