Selecting repair invoice for viewing

Selecting service invoice for viewing

This page allows you to search and select a service invoice for viewing. You can specify the invoice number and the invoice category directly, if you are aware of it. Otherwise, the invoice can be searched for based on the following details: the details of the supplier to whom the payment is to be made, the details of the service order based on which the invoice is created, the finance book to which the financial entries are posted, the amount for which the invoice is raised, the precedence of invoice payment, the invoice number, the date on which the invoice was raised, the invoice currency, status of the invoice and the login ID of the user who created the invoice. The system retrieves the invoice details based on the search criteria.

Select the “View Invoice” link under the “Supplier Repair Invoice” business component.

The “Select Invoice” page appears.

Enter the following fields:

Invoice Category	The type of service invoice. The system displays "All" by default.
Invoice #	The number identifying the service invoice.

Select the “View Invoice” link provided alongside to view the details of the invoice.
Enter the following fields in the “Search Criteria” group box:

Supplier # From	The starting code in the range of codes identifying the supplier to whom the part/component has been outsourced (Alphanumeric, 16).
To	The ending code in the range of codes identifying the supplier to whom the part/component has been outsourced (Alphanumeric, 16).

Note: The value entered in this field must be greater than the value entered in the “Supplier # From” field.

Supplier Invoice #	The number identifying the invoice that has been sent by the supplier for payment (Alphanumeric, 18).
Ref Doc No From	The starting number in the range of numbers identifying the service order that has been raised on the supplier for repairing or servicing a part/component (Alphanumeric, 40).
To	The ending number in the range of numbers identifying the service order that has been raised on the supplier for repairing or servicing a part/component (Alphanumeric, 40).

Note: The value entered in this field must be greater than the value entered in the “Ref Doc No From” field.

Finance Book	Use the drop-down list box to select the code identifying the finance book to which the transactions pertaining to this invoice are posted. All the finance books to which invoices have already been posted will be available for selection.
Total Invoice Amount From	The starting amount in the total amount to be invoiced (Decimal).

Note: If this field is left blank then the system assumes the value to be ‘0’.

To	The ending amount in the total amount to be invoiced (Decimal).

Note: If this field is left blank then the system assumes the value to be the maximum invoice amount.

Payment Priority	Use the drop-down list box to select the precedence of the payment. You can select from “All”, “High”, “Medium” or “Low”. The system displays “All” by default on launch of the page.
Invoice # From	The starting number in the range of numbers identifying the invoice that is created to make payments to a repair agency (Alphanumeric, 18).
To	The ending number in the range of numbers identifying the invoice that is created to make payments to a repair agency (Alphanumeric, 18).
Currency	Use the drop-down list box to select the currency in which the payment has to be made to the supplier. All the permitted currencies of the login organization unit in which invoices have already been created will be available for selection. The system displays the base currency by default on launch of the page.
Invoice Date From	The starting date in the range of dates on which the service invoice was raised (Date Format). The system date is defaulted on launch of the page.

Note: If this field is left blank then the system assumes the date to be “01/01/1900”.

To	The ending date in the range of dates on which the service invoice was raised (Date Format). The system date is defaulted on launch of the page.

Note: If this field is left blank then the system assumes the date to be the system date.

Status	Use the drop-down list box to select the status of the service invoice. You can select from "All", "Draft", "Authorized", "Returned", "Matched", “Requested”, “Partly Paid”, “Paid”, “Held Authorized”, “Held Partly Paid” or “Reversed”. The system displays “All” by default on launch of the page.
Supplier Name	The name of the supplier for whom the invoice has been raised (Alphanumeric, 150).
User ID	The login ID of the user who created the service invoice (Alphanumeric, 30).

Click the “Search” pushbutton to search for the invoice details.

The system retrieves and displays the following in the “Search Results” multiline:

Invoice #	The number identifying the service invoice.
Status	The status of the service invoice which could be "Draft", "Authorized", "Returned", "Fresh", “Requested”, “Partly Paid”, “Paid”, “Held Authorized”, “Held Partly Paid” or “Reversed”.
	Draft – indicates a newly created invoice that cannot be authorized.
	Fresh – indicates a newly created invoice that can be authorized.
	Returned – indicates an invoice that has been returned for modification.
	Authorized – indicates an invoice that has already been authorized.
	Requested – indicates an invoice against which a payment request has been made.
	Partly Paid – indicates an invoice whose amount has been partly paid.
	Paid – indicates an invoice whose amount has been fully paid.
	Held Authorized – indicates an authorized invoice that has been put on hold.
	Held Partly Paid – indicates a partly paid invoice that has been put on hold.
	Reversed – indicates an invoice that has been reversed.
Invoice Date	The date on which the service invoice was raised.
Currency	The currency in which the invoice has been created.
Total Invoice Amount	The amount to be paid to the supplier as per the service invoice.
Repair Order #	The number identifying the repair order that has been raised on the supplier for repairing or servicing a part/component.
Supplier #	The code identifying the supplier to whom the payment is to be made.
Supplier Name	The name of the supplier to whom the payment is to be made.
Supplier Invoice #	The number identifying the invoice sent by the supplier for payment.
Finance Book	The code identifying the finance book to which the entries pertaining to the service invoice are posted.
Payment Priority	The payment precedence which could be “Low”, “Medium” or “High”.

Check the box in the “Select” column to mark an invoice for viewing.
Select the “View Invoice” link at the top of the page to view the details of the page.