Setting function defaults

This activity allows you to set the functional defaults of the “Supplier Repair Invoice” business component. Function defaults are parameters set for the system to default values in the fields during the creation, modification and authorization processes. By default the system sets its own values. These functional defaults can be modified according to the requirements of the user.

You can specify whether financial entries can be posted to multiple finance books, set the default finance book, specify the prefix term for the payment, specify whether payment processing point is mandatory during invoice creation, set the default payment processing point, specify whether pay mode and pay term can be modified during invoice modification and specify whether the default VAT setting can be used during invoice creation. The system saves the functional default values and also updates the login user ID and the system date along.

Select the “Set Function Defaults” link from the “Supplier Repair Invoice” business component.

The “Set Function Defaults” page appears.

Enter the following fields:

Allow multiple Finance Book Postings	Use the drop-down list box to set whether invoice postings have to be made in multiple posting finance books.
	Yes – indicates that multiple finance book postings can be done in the transactions of the component.
	No – indicates that multiple finance book postings cannot be done in this component.
	The system displays “Yes” by default at the launch of the page.

Note: If function defaults have already been set, then all the set values will be displayed in the respective fields by default on launch of the page.

Default Finance Book

Use the drop-down list box to set the finance book in which all the financial postings must be made for the login organization unit. All the posting finance books mapped on to the login organization unit will be available for selection in the alphabetical order. The system leaves the field blank on launch of the page.

Note: You must select a finance book if “No” has been set in the “Allow Multiple Finance Book Postings” field.

Payment Term # prefix	The prefix that has to be added to the payment term number (Alphanumeric, 128).
Payment Processing Point Mandatory	Use the drop-down list box to set whether the payment processing must be necessarily different from the login organization unit. You can select “Yes” if you want them to be different and “No” otherwise. The system displays “Yes” by default on launch of the page.
Default Payment Processing Point	Use the drop-down list box to specify the organization unit at which the payment for the invoice is to be processed. All the organization units where “Supplier Payment” business component has been deployed and has been mapped to the login organization units are available for selection in ascending order. The system leaves the field blank by default on launch of the page.
Modify Pay Mode	Use the drop-down list box to set whether the mode of payment given in the order can be modified in the invoice. You can select “Yes” if the value can be modified and “No” otherwise. The system displays “Yes” by default at the launch of the page.
Modify Pay Term	Use the drop-down list box to specify whether the pay term given in the order can be modified in the invoice. You can select from “Yes” or “No”. The system displays “Yes” by default on launch of the page.
Use Default VAT Setting	Use the drop-down list box to specify the default VAT setting can be used during invoice creation. You can select from “Yes” or “No”. The system displays “Yes” by default on launch of the page.

Click the “Set” pushbutton set the functional defaults.

The system saves the function defaults that have been set.