Selecting repair invoice for reversal

Selecting service invoice for reversal

This page allows you to search and select a service invoice to be reversed. You can specify the invoice number and the invoice category directly, if you are aware of it. Otherwise, the invoice can be searched for based on the following details: the details of the supplier to whom the payment is to be made, the finance book to which the financial entries are posted, the amount for which the invoice is raised, the invoice number, the date on which the invoice was raised, the invoice currency and the login ID of the user who created the invoice. The system retrieves invoices in “Authorized” and “Held Authorized” statuses for reversal.

Select the “Reverse Invoice’ link under the “Supplier Repair Invoice” business component.

The “Select Invoice” page appears.

Enter the following fields:

Invoice Category	The type of repair invoice which could be “Repair Order” or “Exchange PO”. The system displays "All" by default.
Invoice #	The number identifying the service invoice.

Select the “Reverse Invoice” link provided alongside to reverse the service invoice.
Enter the following fields in the “Search Criteria” group box:

Supplier # From	The starting code in the range of codes identifying the supplier to whom the part/component has been outsourced (Alphanumeric, 16).
To	The ending code in the range of codes identifying the supplier to whom the part/component has been outsourced (Alphanumeric, 16).

Note: The value entered in this field must be greater than the value entered in the “Supplier # From” field.

Supplier Invoice #	The number identifying the invoice that has been sent by the supplier for payment (Alphanumeric, 18).
Total Invoice Amount From	The starting amount in the total amount to be invoiced (Decimal).

Note: If this field is left blank then the system assumes the value to be ‘0’.

To	The ending amount in the total amount to be invoiced (Decimal).

Note: If this field is left blank then the system assumes the value to be the maximum invoice amount.

Currency	Use the drop-down list box to select the currency in which the payment has to be made to the supplier. All the permitted currencies of the login organization unit for which invoices have been created will be available for selection. The system displays the base currency by default on launch of the page.
Invoice # From	The starting number in the range of numbers identifying the invoice that is created to make payments to a repair agency (Alphanumeric, 18).
To	The ending number in the range of numbers identifying the invoice that is created to make payments to a repair agency (Alphanumeric, 18).
Finance Book	Use the drop-down list box to select the code identifying the finance book to which the transactions pertaining to this invoice are posted. All the finance books in which invoices have already been created will be available for selection.
Invoice Date From	The starting date in the range of dates on which the repair invoice was raised (Date Format).

Note: If this field is left blank then the system assumes the date to be “01/01/1900”.

To	The ending date in the range of dates on which the repair invoice was raised (Date Format).

Note: If this field is left blank then the system assumes the date to be the system date.

Supplier Name	The name of the supplier for whom the invoice has been raised (Alphanumeric, 150).
User ID	The login ID of the user who created the repair invoice (Alphanumeric, 30).

Click the “Search” pushbutton to search for the invoice details.

The system retrieves and displays the following in the “Search Results” multiline:

Invoice #	The number identifying the repair invoice.
Invoice Date	The date on which the repair invoice was raised.
Currency	The currency in which the invoice has been created.
Total Invoice Amount	The amount to be paid to the supplier as per the repair invoice.
Supplier #	The code identifying the supplier to whom the payment is to be made.
Supplier Name	The name of the supplier to whom the payment is to be made.
Supplier Invoice #	The number identifying the invoice sent by the supplier for payment.
Finance Book	The code identifying the finance book to which the entries pertaining to the repair invoice are posted.

Check the box in the “Select” column to mark an invoice for reversal.
Select the “Reverse Invoice” link at the top of the page to reverse the invoice.