Selecting repair invoice for modification

Selecting service invoice for modification

This page allows you to search and select a service invoice for modification. Tell me more

Select the “Edit Invoice” link under the “Supplier Repair Invoice” business component.

The “Select Invoice” page appears.

Enter the following fields:

Invoice Category	The type of service invoice which could be “Normal Repair”, “Non Component Repair” or “Exchange with Repair”.
Invoice #	The number identifying the service invoice.

Select the “Edit Invoice” link provided alongside to modify the details of the invoice.
Enter the following fields in the “Search Criteria” group box:

Supplier # From	The starting code in the range of codes identifying the supplier to whom the part/component has been outsourced (Alphanumeric, 16).
To	The ending code in the range of codes identifying the supplier to whom the part/component has been outsourced (Alphanumeric, 16).

Note: The value entered in this field must be greater than the value entered in the “Supplier # From” field.

Supplier Invoice #	The number identifying the invoice that has been sent by the supplier for payment (Alphanumeric, 18).
Ref Doc No From	The starting number in the range of numbers identifying the reference document (repair order) that has been raised on the supplier for repairing or servicing a part/component (Alphanumeric, 40).
To	The ending number in the range of numbers identifying the reference document (repair order) that has been raised on the supplier for repairing or servicing a part/component (Alphanumeric, 40).

Note: The value entered in this field must be greater than the value entered in the “Ref Doc No From” field.

Finance Book	Use the drop-down list box to select the code identifying the finance book to which the transactions pertaining to this invoice are posted.
	If the “Allow multiple Finance Book Postings” parameter at the OU level has been set to “Yes”, then all the finance books that have been mapped to the login organization unit will be available for selection. The system displays the first value on launch of the page.
	If the “Allow multiple Finance Book Postings” parameter at the OU level has been set to “No”, then the finance book that has been set as default in the “Set Function Defaults” activity of this business component will be displayed on launch of the page.
Total Invoice Amount From	The starting amount in the total amount to be invoiced (Decimal).

Note: If this field is left blank then the system assumes the value to be ‘0’.

To	The ending amount in the total amount to be invoiced (Decimal).

Note: If this field is left blank then the system assumes the value to be the maximum invoice amount.

Payment Priority	Use the drop-down list box to select the precedence of the payment. You can select from “High”, “Medium” or “Low”. The system displays “Medium” by default on launch of the page.
Invoice # From	The starting number in the range of numbers identifying the invoice that is created to make payments to a repair agency (Alphanumeric, 18).
To	The ending number in the range of numbers identifying the invoice that is created to make payments to a repair agency (Alphanumeric, 18).
Currency	Use the drop-down list box to select the currency in which the payment has to be made to the supplier. All the permitted currencies of the login organization unit will be available for selection. The system displays the base currency by default on launch of the page.
Invoice Date From	The starting date in the range of dates on which the repair invoice was raised (Date Format).

Note: If this field is left blank then the system assumes the date to be “01/01/1900”.

To	The ending date in the range of dates on which the repair invoice was raised (Date Format).

Note: If this field is left blank then the system assumes the date to be the system date.

Status	Use the drop-down list box to select the status of the repair invoice. You can select from “Draft”, “Fresh”, “Returned” or “All”. The system displays “All” by default on launch of the page.
Supplier Name	The name of the supplier for whom the invoice has been raised (Alphanumeric, 150).
User ID	The login ID of the user who created the service invoice (Alphanumeric, 30).

Click the “Search” pushbutton to search for the invoice details.

The system retrieves and displays the following in the “Search Results” multiline:

Invoice #	The number identifying the repair invoice.
Status	The status of the service invoice which could be “Draft”, “Fresh” or “Returned”.
Invoice Date	The date on which the service invoice was raised.
Currency	The currency in which the invoice has been created.
Total Invoice Amount	The amount to be paid to the supplier as per the service invoice.
Repair Order #	The number identifying the repair order that has been raised on the supplier for repairing or servicing a part/component.
Supplier #	The code identifying the supplier to whom the payment is to be made.
Supplier Name	The name of the supplier to whom the payment is to be made.
Supplier Invoice #	The number identifying the invoice sent by the supplier for payment.
Finance Book	The code identifying the finance book to which the entries pertaining to the service invoice are posted.
Payment Priority	The payment precedence which could be “Low”, “Medium” or “High”.

Check the box in the “Select” column to mark an invoice for deletion.
Click the “Delete” pushbutton to delete the invoice

Note: Atleast one row must be marked in the multiine for deletion.

The system deletes the invoice details and updates the status of the invoice to “Deleted”.

Selecting repair invoice for modification – An overview

You can specify the invoice number and the invoice category directly, if you are aware of it. Otherwise, the invoice can be searched for based on the following details: the details of the supplier to whom the payment is to be made, the details of the service order based on which the invoice is created, the finance book to which the financial entries are posted, the amount for which the invoice is raised, the precedence of invoice payment, the invoice number, the date on which the invoice was raised, the invoice currency, status of the invoice and the login ID of the user who created the invoice. The system retrieves the invoices in “Draft”, “Fresh” or “Returned” status, based on the search criteria.

You can also delete multiple invoices in this page. The system deletes the details of the invoices and updates the status of the invoices to “Deleted”. These invoices cannot be used any longer.

What you can do in this page

Delete multiple invoices

Multiple invoices can be deleted at a time.

Search the invoices to be deleted using specific search criteria.
Select the invoices to be deleted.
Click the “Delete” pushbutton to delete the invoices.

The system deletes the invoice details and updates the status of the invoices to “Deleted”.