Reversing receipt

This page allows you to reverse a selected receipt. You can reverse receipts that are in the “Authorized” or the “To be Reversed” status. This page allows you to select the numbering type and the reason for the reversal and also to record any observations with respect to the reversal.

You cannot reverse a receipt for which a pay-in slip has been created in the “Realize Receipt” business component. If an adjustment voucher has been raised for the receipt, you have to reverse the adjustment voucher before reversing the receipt. The status of the receipt after the reversal is updated to “Reversed”. The system stores the login ID of the user and the system date along with the modified details.

Select the” Reverse Receipt” link provided in the “Select Receipt” page.

The “Reverse Receipt” page appears.

Enter the following fields in the “Reversal Information” group box:

Reversal Document No

A unique number identifying the reversal document for the selected receipt (Alphanumeric, 18). Mandatory. This number is generated and displayed by the system, when the “Reverse Receipt” pushbutton is clicked. The number is displayed with the corresponding prefix and suffix of the numbering type selected in the “Numbering Type” field. The number is incremented from the last number available in the “Numbering Class” business component.

Note: This field must not be left blank if the numbering type has been selected as “Manual”

Numbering Type	Use the drop-down list box to select the numbering type for the login organization unit and the “RSRC” transaction type. The numbering types must have already been defined in the “Create Numbering Class” activity of the “Document Numbering Class” business component and must be in “Active” status. The system displays the numbering type set as default for the transaction in the “Document Numbering Class” business component.
Reversal Date	The date on which the receipt is reversed (Date Format) Mandatory. This date must not be after the system date and before the date of the receipt or the instrument. This date must fall in an open financial year.
Reason Code	Use the drop-down list box to select the code identifying the reason for reversing a receipt. All the reason codes that have been defined in the “Maintain Reason Information” activity of the “Reason Definition” business component will be available for selection.
Remarks for Reversal	Any observations that have to be recorded regarding the reversal (Alphanumeric, 100)
	Zoom Facility Available

The system displays the following in the “Voucher Information” group box:

Receipt No	The number identifying the receipt.
Status	The status of the receipt. It could be “Authorized” or “To be Reversed”.
	Authorized – indicates that the receipt has been authorized and posted in the books of accounts.
	To be Reversed – indicates that the instrument with which the payment has been received from the supplier has returned from the respective bank without being realized. This status is updated from the “Realize Receipt” business component.
Receipt Date	The date on which the receipt has been created.
Finance Book	The code identifying the finance book in which the receipt has been posted.

The system displays the following in the “Receipt Information” group box:

Supplier Code	The code identifying the supplier.
Supplier Name	The name identifying the supplier.
Receipt Route	The route in which the payment has been received from the supplier. It could be “Bank” or “Cash”.
Receipt Method	The method in which the payment has been received from the supplier. It could be “Regular” or “Specific Bank”.
Receipt Mode	The mode in which the receipt was received from the supplier. It could be from “Check”, “Demand Draft”, “Direct Credit”, “Cash” and “Credit Card”.
Bank / Cash Code	The code identifying the bank / cash account in which the payment was deposited.
Description	The description of the bank / cash code.
Currency	The currency in which the payment has been received.
Exchange Rate	The number of units of the base currency with respect to the transaction currency in case they are different.
Receipt Amount	The amount of the receipt.
Apply	The adjustment of the receipt. It could be “Yes” or “No”.
Remarks	Any observation made with respect to the payment received.
	Zoom facility available

The system displays the following in the “Instrument Information” group box:

Instrument No	The number identifying the instrument through which the payment was made.
MICR No	Indicates the Magnetic Instrument Clearing Number available on the instrument.
Instrument Amount	The amount of the instrument.
Instrument Date	The date of the instrument.
Bank Code	The code identifying the bank that has issued the instrument.
Charges	The charges incurred on the instrument. This is calculated as the difference in the instrument amount and the receipt amount.
Instrument Status	The status of the instrument. It could be “Realized” or “Bounced”.
Reference No	The reference number of the instrument.
Cost Center	The number identifying the cost center to which the charges account is mapped.
Analysis Code	The analysis code to which the charges account is mapped to in the “Account Based Budget” business component.
Sub-Analysis Code	The sub-analysis code to which the charges account is mapped to in the “Account Based Budget” business component.

Click the “Reverse Receipt” pushbutton to reverse the receipt.

The system generates the reversal document number if the numbering type is not manual. The status of the receipt is updated to “Reversed” and that of the reversal document is updated to “Authorized”. The receipt is credited in the corresponding bank / cash account taking into consideration the exchange rate if the currencies are different. The difference in the receipt amount and the instrument amount is saved in the corresponding charges account. The login ID of the user and the system date are updated in the “Last Modified By” and “Last Modified Date” fields.

The system displays the following:

Created By	The login ID of the user who has created the receipt.
Created Date	The date on which the receipt was created.
Last Modified By	The login ID of the user who has last modified the receipt.
Last Modified Date	The date on which the receipt was last modified.

To proceed, carry out the following

Select the “Accounting Information” link at the bottom of the page to view the accounting information details.