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This page allows you to add comments and record observations regarding the pay batch that is getting created. You can create a standard notes ID and add notes to it that can be attached to the pay batch.
You can also retrieve these notes that have been attached and modify the observations. The system saves the modifications made to the notes and also maintains a history of these modifications.
Select the “Attach Notes” link present at the bottom of the “Create Pay Batch” page.
The “Attach Notes” page appears.
The system displays the following:
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Pay Batch # |
The number identifying the pay batch that has been created. |
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Pay Group # |
The number identifying the pay group associated with the pay batch. |
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Status |
The status of the pay batch which could be “Fresh” or “Requested”. |
Enter the following fields in the “Notes Details” group box:
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Reference Document |
Use the drop-down list box to select the number identifying the credit document based on which the pay batch is created. All the credit documents associated with the pay batch are available for selection. The system displays the “Blank” by default on launch of the page. |
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Notes For |
Use the drop-down list box to select the document for which the note is being created which is “Supplier Payment Voucher”. |
The system displays the following in the “Notes Details” group box:
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Notes Level |
The level of the document to which the note has to be attached which is “Document”. |
Enter the following fields in the “Notes Details” group box:
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Standard Notes ID |
The code identifying the standard notes (Alphanumeric 6). |
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Help facility available |
Enter the description pertaining to the standard notes id in the text box provided alongside.
Click the “Save Std Notes” pushbutton to save the standard note.
The system saves the standard notes ID along with the description.
Enter the following field:
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Notes |
Any observations or remarks pertaining to the document (Alphanumeric, 255). |
Click the “Attach Notes” pushbutton to save the notes information.
The system attaches the notes to the payment voucher the first time the note is created. The system saves the modifications made to the notes.
