Adding supplier receipt information

This page allows you to save the supplier receipt information. Tell me more..

Select the “Record Supplier Receipt Information” link under “Supplier Business Component”.

The “Record Supplier Receipt Information” page appears.

Enter the following fields in the “Search Criteria” group box:

Pay To Supplier # From

The starting number in the range of numbers identifying the supplier to whom the payment is made (Alphanumeric, 16). You can enter the code in full or specify it partially using the “*” character. The system retrieves and displays all the codes identifying the pay to suppliers similar to the value entered here.

Note: The value entered in this field must be the same or lesser than the value entered in the “To” field.

To	The ending number in the range of numbers identifying the supplier to whom the payment is made (Alphanumeric, 16). You can enter the code in full or specify it partially using the “*” character. The system retrieves and displays codes identifying the pay to suppliers similar to the value entered here.
Voucher Type	Use the drop-down list box to select the type of the voucher that has been raised for the supplier. You can select from “Prepayment”, “Deposit” and “Payment”.
	Prepayment – indicates that the voucher has been created for advance payments.
	Deposit – indicates that the voucher has been created for supplier deposits.
	Payment – indicates that the voucher has been created for making payments to the supplier.
	The system displays “Payment” by default on launch of the page.
Voucher # From	The starting number in the range of numbers identifying the voucher that has been created for payment (Alphanumeric, 18). You can enter the code in full or specify it partially using the “*” character. The system retrieves and displays all the codes identifying the vouchers similar to the value entered here.

Note: The value entered in this field must be the same or lesser than the value entered in the “To” field.

To	The ending number in the range of numbers identifying the voucher that has been created for payment (Alphanumeric, 18). You can enter the code in full or specify it partially using the “*” character. The system retrieves and displays all the codes identifying the vouchers similar to the value entered here.
Payment Route	Use the drop-down list box to select the way in which the payment has to be made to the supplier. You can select from “Bank” or “Cash”. The system displays “All” by default on launch of the page.
Request Date From	The starting date in the range of dates on which the voucher was created (Date Format). The system date is displayed by default on launch of the page.

Note: The date entered in this field must be before the date entered in the “To” field.

To	The ending date in the range of dates on which the voucher was created (Date Format). The system date is displayed by default on launch of the page.
Bank/Cash #	Use the drop-down list box to select the code identifying the bank, cash or PTT accounts. The bank / cash / PTT codes created in the login organization unit will be available for selection in the alphabetical order. The system displays “All” by default on launch of the page.
Pay Date From	The starting date in the range of dates on which the payment has to be made (Date Format). The system date is displayed by default on launch of the page.

Note: The date entered in this field must be before the date entered in the “To” field.

To	The ending date in the range of dates on which the payment has to be made (Date Format). The system date is displayed by default on launch of the page.

Click the “Search” pushbutton to retrieve the search results.
Enter the following field in the “Search Results” multiline

Voucher #

The number identifying the voucher raised for the supplier (Alphanumeric, 18). Mandatory.

Note: The vouchers displayed here will hold the status to be “Paid”.

The system retrieves and displays the following in the “Search Results” multiline based on the search criteria entered:

Pay to Supplier #	The number identifying the supplier to whom the payment is made.
Pay Mode	The mode in which the payment is made.
Bank/Cash #	The code identifying the bank, cash or PTT account.

Enter the following field in the “Search Results” multiline

Supplier Receipt #	The number identifying the supplier receipt (Alphanumeric, 18). Mandatory.
Supplier Receipt Date	The date on which the supplier receipt was issued (Date Format).

The system displays the following:

Check #	The number identifying the check that has been issued for payment.
Check Date	The date on which the check was issued.

Check the box in the “Select” column of the multiline to mark a voucher for recording receipt information.
Click the “Record Receipt Information” to save the supplier receipt information.

The system saves the supplier receipt information for the vouchers selected.

Adding supplier receipt information - An overview

You can search for select the vouchers that have been issued for a supplier based on the code identifying the supplier to whom the payment is made, the type of the voucher, the number identifying the voucher that has been issued for payment, the payment details and the date of making the payment. The system retrieves the details of the vouchers that are in “Paid” status. You can enter the number identifying the supplier receipt and the date of issue. The system saves the supplier receipt information for future reference.