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This page allows you to add comments and record observations regarding the voucher that is getting created. You can create a standard notes ID and add notes to it that can be attached to the voucher.
You can also retrieve these notes that have been attached and modify the observations. The system saves the modifications made to the notes and also maintains a history of these modifications.
Select the “Attach Notes” link from the “Create Prepayment Voucher” page.
The “Attach Notes” page appears.
The system displays the following:
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Voucher # |
The number identifying the prepayment or the deposit voucher. |
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Status |
The status of the voucher. |
Enter the following fields in the “Notes Details” group box:
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Ref Doc # |
Use the drop-down list box to select the number identifying the credit document based on which the voucher is created. All the credit documents associated with the voucher are available for selection. The system displays “Blank” by default on launch of the page. |
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Notes For |
Use the drop-down list box to select the document for which the note is being created which is “Supplier Payment Voucher” or “Invoice”. |
The system displays the following:
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Notes level |
The level of the document to which the note has to be attached which is “Document”. |
Enter the following fields in the “Notes Details” group box:
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Standard Notes ID |
The code identifying the standard notes (Alphanumeric 6). |
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Help facility available |
Enter the description pertaining to the standard notes id in the text box provided alongside.
Click the “Save Standard Notes” pushbutton to save the standard note.
The system saves the standard notes ID along with the description.
Enter the following field:
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Notes |
Any observations or remarks pertaining to the document (Alphanumeric, 255). |
Click the “Attach Notes” pushbutton to save the notes information.
The system attaches the notes to the voucher the first time the note is created. The system saves the modifications made to the notes.
