Setting function defaults

This activity allows you to set the functional defaults of the “Supplier Payment” business component. Function defaults are parameters set for the system to default values in the fields during the creation, modification and authorization processes. By default the system sets its own values. These functional defaults can be modified according to the requirements of the user.

This page allows you to default the finance book in which the transactions are posted, the organization unit in which the payment is released, the actions on debit document, debit balance and the credit limit check, the number of lines to be printed on the check/stub and the cost center, analysis code and the subanalysis code for discount and penalty.

Select the “Set Function Defaults” link present under the “Supplier Payment” business component.

The “Set Function Defaults” page appears.

Enter the following fields:

Allow Multiple Finance Book Postings	Use the drop-down list box to specify whether invoice postings have to be made in multiple finance books. You can select from “Yes” or “No”. The system displays “Yes” by default at the launch of the page.
Default Finance Book	Use the drop-down list box to set the finance book in which all the financial postings must be made for the login organization unit. All the finance books mapped on to the login organization unit will be available for selection in alphabetical order. The system displays “Blank” by default on launch of the page.

Note: You must select a finance book if “No” has been set in the “Allow Multiple Finance Book Postings” field.

Default Payment Release Point	Use the drop-down list box to select the organization unit in which the payment is released. All the organization units that have been mapped will be available for selection in ascending order. The system displays “Blank” by default on launch of the page.
Action on Debit Document Check	Use the drop-down list box to select the action to be performed when the debit document is checked for existence. You can select form “Hold” or “Ignore”.
	Hold – indicates that the voucher is put on hold when the debit document existence check fails.
	Ignore – indicates that the voucher can be created immaterial of the debit document existence.
	The system displays “Hold” by default on launch of the page.
Action on Debit Balance Check	Use the drop-down list box to select the action to be performed when the debit balance is insufficient. You can select form “Hold” or “Ignore”.
	Hold – indicates that the voucher is put on hold when the debit balance is insufficient.
	Ignore – indicates that the voucher can be created immaterial of the debit balance.
	The system displays “Hold” by default on launch of the page.
Action on Credit Limit Check	Use the drop-down list box to select the action to be performed when the credit limit is checked. You can select form “Hold” or “Ignore”.
	Hold – indicates that the voucher is put on hold when the credit limit check fails.
	Ignore – indicates that the voucher can be created immaterial of the credit limit.
	The system displays “Hold” by default on launch of the page.
Allow Modification of Discount	Use the drop-down list box to specify whether modification of discount is allowed or not. You can select form “Yes” or “No”. The system displays “Yes” by default on launch of the page.
Stub Printing Option	Use the drop-down list box to select the method of printing the check. You can select from “Overflow”, “Truncate” or “No Stub”. The system displays “Overflow” by default on launch of the page.
# of Lines In Stub	The number of lines that can be printed on the stub (Integer). The value entered in this field should not be less than zero.

Note: Values can be entered into this field only if “No Stub” has not been selected in the “Stub Printing Option” field.

Cost Center for Discount	The code identifying the cost center to which the discount will be associated (Alphanumeric, 10).
	Help facility available
Cost Center for Penalty	The code identifying the cost center to which the penalty will be associated (Alphanumeric, 10).
	Help facility available
Analysis # for Discount	The analysis code associated with the discount (Alphanumeric, 5).
	Help facility available
Analysis # for Penalty	The analysis code associated with the penalty (Alphanumeric, 5).
	Help facility available
SubAnalysis # for Discount	The subanalysis code associated with the analysis code for discount (Alphanumeric, 5).
SubAnalysis # for Penalty	The subanalysis code associated with the analysis code for penalty (Alphanumeric, 5).

Click the “Set” pushbutton to set the functional defaults.

The system saves the default values that have been defined. The system stores the login ID of the user and the system date along with the default details.