Create Prepayment Voucher – A summary of the activity

This activity allows you to create a prepayment voucher to a supplier for the advances to be paid to the supplier before the actual supply of goods or services is made. This voucher handles both prepayments and deposits to suppliers. After the voucher creation, the payment is made by the “Release Payment” business component.

You can also modify the voucher that is in “Fresh” status through this activity. You can also view the account information details. If you want to include any additional comments regarding the voucher you can also enter your notes. The system maintains a history of these notes.

Getting familiar with the pages inside

What you can do in this page

Generating automatic prepayment voucher number

The prepayment voucher number can be automatically generated based on the numbering type specified during the creation process.

4 Go to the “Create Prepayment Voucher” page.

4 Specify the prepayment voucher numbering type and other necessary information.

4 Specify the supplier information

4 Specify the payment information

4 Give the reference document details if available

4 Generate the voucher

Authorizing prepayment voucher

A newly created prepayment voucher in “Fresh” status can be authorized during the creation process.

4 Go to the “Create Prepayment Voucher” page.

4 Specify the prepayment voucher numbering type and other necessary information.

4 Specify the supplier information.

4 Specify the payment information.

4 Give the reference document details if available.

4 Generate and authorize the voucher.

The system updates the status of the voucher to “Requested”. Any further modifications cannot be done to the voucher.