Maintain Prepayment Voucher – A summary of the activity

This page allows you to modify the details of a prepayment or a deposit voucher. The vouchers that are in “Fresh” or ” ‘Returned’ status can be modified. You can modify the voucher if you are aware of the number identifying the voucher. You can modify almost all the details of the voucher. The system saves the modifications and updates the status of the voucher to “Fresh”.

You can also authorize a voucher after making modifications to it. The system updates the status of the voucher to “Requested”. Vouchers in “Fresh/Returned” status can only be modified. Any further modifications to the voucher cannot be done.

This page also allows you to delete a prepayment or a deposit voucher that are no longer required. The system updates the status of the voucher to “Deleted”. The system saves the login ID of the user and the system date along with the modification or deletion details.

This activity provides the flexibility of making payment to suppliers in a currency other than the Bank currency. This implies the Pay and the Bank currencies need not be the same for facilitating supplier payment. The variance in the exchange rate will be borne by the payer.

You can also view the financial postings pertaining to the transaction. If you want to include any additional comments regarding the voucher you can also enter your notes. The system maintains a history of these notes.

Click here to know more about maintaining prepayment voucher

Getting familiar with the pages inside

Prerequisites

Mandatory

4   “Numbering Type” must have been defined in the “Create Numbering Class” activity of the “Document Numbering Class” business component.

4   “Finance Book” must have been defined in the “Create Finance Book” activity of the “Organization Setup” business component.

4   “Currencies” must have been mapped to the “Supplier Payables accounts” defined in the “Create Supplier Account Definition” activity of the “Account Rule Definition” business component.

4   “Exchange Rate” must have been defined in the “Create Exchange Rates” activity in the “Exchange Rate” business component.

4   “Bank / Cash #” must have been defined in the “Create Bank/Cash Details” activity of the “Bank Cash Definition” business component.

4   “Account #” must have been defined in the “Create Bank/Cash Account Definition” activity of the “Account Rule Definition” business component.

4   “Supplier #” must have been defined in the “Create Supplier” activity of the “Supplier” business component.

Optional

4   “Cost Center Applicable” must be set to “Yes” in the “Set Common Parameters” activity of the “Company Parameter Setup” business component to use the cost center.

4   “Cost Center” must have been defined in the “Create Cost Center / Unit” activity of the “Cost Setup” business component.

4   “Analysis / Subanalysis Codes Applicable” must be set to “Yes” in the “Set Common Parameters” activity of the “Company Parameter Setup” business component to use the analysis and subanalysis code.

4   “Analysis # and Sub Analysis #” must have been defined in the “Create Analysis” activity of the “Account Based Budgeting” business component.

4   “Asset proposal #” must have been defined in the “Create Asset Proposal” activity of the “Asset Planning” business component.