Selecting pay batches for authorization

This page allows you to search and select a pay batch for authorization. Tell me more.

Select the “Authorize Regular Pay Batch” link under the “Supplier Payment” business component.

The “Select Pay Batch” page appears.

Enter the number identifying the pay batch if you are aware of it for authorization.

Pay Batch #

The unique code identifying the batch of payments that has been created for making payments to the supplier (Alphanumeric, 18).

Enter the following fields in the “Search Criteria” group box to search for a pay batch that you want to authorize. Data-entry into these fields is optional.

Pay Batch # From

The starting numbers in the range of numbers identifying the pay batch that you want to authorize (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves and displays all the pay batches similar to the value entered here.

Note: The value entered in this field must be the same or lesser than the value entered in the “To” field.

To	The ending numbers in the range of numbers identifying the pay batch that you want to authorize (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves and displays all the pay batches similar to the value entered here.
Priority	Use the drop-down list box to select the precedence set of the pay batch that you want to authorize. You can select from “High”, “Medium”, “Low” or “All”. The system displays “All” by default on launch of the page.
Supplier # From	The starting code in the range of codes identifying the supplier to whom the payment is made (Alphanumeric, 16). You can enter the code in full or specify it partially using the “*” character. The system retrieves and displays all the pay batches that have been created for the codes identifying the suppliers similar to the value entered here.

Note: The value entered in this field must be the same or lesser than the value entered in the “To” field.

To	The ending code in the range of codes identifying the supplier to whom the payment is made (Alphanumeric, 16). You can enter the code in full or specify it partially using the “*” character. The system retrieves and displays all the pay batches that have been created for the codes identifying the suppliers similar to the value entered here.
Supplier Name	The name of the supplier to whom the payment is made (Alphanumeric, 60).
Pay Date From	The starting date in the range of dates on which the payment has to be made (Date Format). The system date is displayed by default on launch of the page.

Note: The date entered in this field must be before the date entered in the “To” field.

To	The ending date in the range of dates on which the payment has to be made (Date Format). The system date is displayed by default on launch of the page.
User ID	The login ID of the user who created the pay batch that you want to authorize (Alphanumeric, 30). The system displays the login ID of the currently logged in user by default on launch of the page.
Request Date From	The starting date in the range of dates on which the pay batch was created (Date Format). The system date is displayed by default on launch of the page.

Note: The date entered in this field must be before the date entered in the “To” field.

To	The ending date in the range of dates on which the pay batch was created (Date Format). The system date is displayed by default on launch of the page.
Pay Currency	Use the drop-down list box to select the currency in which the payment has to be made. All the document currencies along with the base currency will be available for selection. The system displays “All” by default on launch of the page.
Payment Route	Use the drop-down list box to select the way in which the payment has to be made to the supplier. You can select from “Bank” or “Cash”. The system displays “All” by default on launch of the page.
Bank/Cash #	Use the drop-down list box to select the code identifying the bank, cash or PTT accounts. The bank / cash / PTT codes created in the login organization unit will be available for selection in the alphabetical order. The system displays “All” by default on launch of the page.

Click the “Search” pushbutton to retrieve the search results.

The system retrieves and displays the following in the “Search Results” multiline based on the search criteria entered:

Pay Batch #	The number identifying the pay batch.
	Data hyperlink available
Pay Date	The date on which the pay batch has to be paid.
Request Date	The date on which the pay batch is being created.
Pay Currency	The code identifying the currency in which the payment has to be made.
Supplier #	The code identifying the supplier to whom the payment is made.
Supplier Name	The name of the supplier to whom the payment is made.
Priority	The precedence to be given for the payment.

Check the box in the “Select” column of the multiline to mark a pay batch for authorization.
Click the “Authorize Pay Batch” pushbutton to authorize the pay batch.

The system updates the status of the pay batch and the corresponding payment vouchers to “Requested”. The system also stores the login ID of the user and the system date along with the authorization details.

Selecting pay batches for authorization – An overview

You can enter the number identifying the pay batch directly, if you are aware of it. Otherwise, you can search for it based on certain criteria like pay batch details, supplier details and payment details. You can also search for a pay batch based on the login ID of the user who created it. The system retrieves the details of the pay batches that are in “Fresh” status and displays them.

This page also allows you to authorize multiple pay batches at a time. The system updates the status of the pay batch to “Requested” and the status of the corresponding payment vouchers to “Requested “.