Help on Reference Document Number

This Help page allows you to search and select a reference document number and transfer the details to the field where it is required.

You can search by specifying the type of document that you want to retrieve. You can also carry out a search by specifying the range of purchase orders for which the reference documents have been created, and the range of suppliers on whom these documents have been raised. You can also search by specifying the organization unit in which the reference document has been created. The system retrieves all the reference documents based on the search criteria entered. The selected reference document number is transferred to the required page when it is confirmed.

Click the lens icon positioned next to the “Ref. Doc. #” field in the “Create Prepayment Voucher” page of the “Supplier Payment” business component..

The “Help on Ref Doc No.” page appears.

The system displays the following:

Pay Currency	The code identifying the currency in which the payment is made.
Supplier #	The code identifying the supplier to whom the payment is made.

Enter the following fields in the “Search Criteria” group box to search for a reference document.

Reference Document Type	Use the drop-down list box to select the type of reference document that you want to retrieve.
Document # From	The starting code in the range of codes identifying the reference documents that you want to retrieve (Alphanumeric, 18). You can enter the code in full or specify it partially using the “*” character. The system retrieves all the reference documents that are similar to the value entered in this field.

Note: The number entered in this field must be lesser than the number entered in the “To” field.

Document # To	The ending code in the range of codes identifying the reference documents that you want to retrieve (Alphanumeric, 18). You can enter the code in full or specify it partially using the “*” character. The system retrieves all the reference documents that are similar to the value entered in this field.
Document Date From	The starting date in the range of dates during which the reference documents that you want to retrieve have been raised (Date Format).

Note: The date entered in this field must be before the date entered in the “To” field.

Document Date To	The ending date in the range of dates during which the reference documents that you want to retrieve have been raised (Date Format).
Currency	Use the drop-down list box to select the code identifying the currency in which the reference document that you want to retrieve has been raised. All the permitted currencies of the company will be available for selection.

Click the “Search” pushbutton to retrieve the search results.

The system retrieves and displays the following in the “Search Results” multiline based on the search criteria entered:

Document Type	Indicates the type of the reference document.
Originating Point	The organization unit in which the reference document was created.
Document #	The code identifying the reference document.
Document Date	The date on which the reference document was raised.
Document Currency	The code identifying the currency in which the reference document was raised.
Document Amount	The amount in the document.
Exchange Rate	The exchange rate used to calculate the base currency amount in case the pay currency is not the base currency
Doc Amount(Pay Curr)	The code identifying the currency in which the payment is to be made
Advance Payable	The actual amount payable.
Supplier #	The code identifying the supplier.
Supplier Name	The name of the supplier.
Pay to Supplier #	The code identifying the supplier to whom the payment is made.
Pay to Supplier Name	The name of the supplier.

Check the box in the “Select” column of the multiline to select a reference document number.
Click the “OK” pushbutton.