Create Prepayment Voucher – A summary of the activity

This activity allows you to create a prepayment voucher to a supplier for the advances to be paid to the supplier before the actual supply of goods or services is made. This voucher handles both prepayments and deposits to suppliers. After the voucher creation, the payment is made by the “Release Payment” business component.

You can also modify the voucher that is in “Fresh” status through this activity. You can also view the account information details. If you want to include any additional comments regarding the voucher you can also enter your notes. The system maintains a history of these notes.

This activity provides the flexibility of making payment to suppliers in a currency other than the Bank currency. This implies the Pay and the Bank currencies need not be the same for facilitating supplier payment. The variance in the exchange rate will be borne by the payer.

Getting familiar with the pages inside

What you can do in this page

Generating automatic prepayment voucher number

The prepayment voucher number can be automatically generated based on the numbering type specified during the creation process.

4Go to the “Create Prepayment Voucher” page.

4Specify the prepayment voucher numbering type and other necessary information.

4Specify the supplier information

4Specify the payment information

4Give the reference document details if available

4Generate the voucher

Authorizing prepayment voucher

A newly created prepayment voucher in “Fresh” status can be authorized during the creation process.

4Go to the “Create Prepayment Voucher” page.

4Specify the prepayment voucher numbering type and other necessary information.

4Specify the supplier information.

4Specify the payment information.

4Give the reference document details if available.

4Generate and authorize the voucher.

The system updates the status of the voucher to “Requested”. Any further modifications cannot be done to the voucher.