Create Advanced Pay Batch – A summary of the activity

This activity facilitates making payment requests for multiple invoices/credit notes. These credit documents can specify different pay currencies. The pay batch will result in generation of multiple payment vouchers each with different pay currencies. Each pay batch execution will create payment requests, which in turn will be picked up by the “Release Payment” business component for actual payments. The advanced pay batch can be generated with multiple pay currencies and multiple bank cash codes as against regular pay batch that can be generated only for a single pay currency and bank cash code.

This activity allows you to specify the bank details for payment allocation individually for every pay currency while creating a pay batch. Payment can be made in a different currency from invoice currency where the cross-currency rate between the invoice currency and pay currency will be applied. On authorizing, the pay batch is available for payments in “Release Payment” business component.

This activity also allows you to view the details of the credit documents like the direct invoice, expense invoice, order based invoice, repair invoice, delivery charges invoice, item based credit note, account based credit note, transfer credit note and prepayment invoice. There is a facility to view the individual payment vouchers created in an authorized pay batch.

If you want to include any additional comments regarding the pay batch you can also enter notes. The system maintains a history of these notes. Immediately on creation, the details of the newly created pay batch can be modified. You can also modify the pay group information that has been used as a filter for retrieving documents during pay batch creation.

Getting familiar with the pages inside

What you can do in this activity

Generating automatic pay batch number

Generating automatic payment voucher number

Selecting credit documents

Specifying bank/cash information for individual pay currency

Generating payment vouchers

Generating and authorizing payment vouchers

Generating automatic pay batch number

The pay batch number can be automatically generated based on the numbering type specified during the creation process.

• Go to the “Select Credit Document” page.

• Specify the pay batch numbering type and other necessary information.

Generating automatic payment voucher number

The payment voucher numbers that get created from the pay batch can be automatically generated based on the numbering type specified during the creation process.

•  Go to the “Select Credit Document” page.

• Specify the voucher numbering type and other necessary information.

Selecting credit documents

The credit documents based on which the pay batch is created can be searched for and selected.

• Go to the “Select Credit Document” page.

•  Specify the search criterion and search for the credit document.

Specifying bank/cash information for individual pay currency

The bank/cash information for all the different pay currencies specified in the credit documents can be mentioned so that the payment can be made in the appropriate currencies.

• Go to the “Apply Pay Amount” page.

• Specify the bank/cash details for each pay currency.

Generating payment vouchers

The newly created pay batch can be used to generate payment vouchers based on the payment information specified during the creation process.

• Go to the “Apply Pay Amount” page.

• Specify the bank/cash information.

• Specify the payment information.

• Generate the payment vouchers.

Generating and authorizing payment vouchers

The newly created pay batch can be used to generate payment vouchers and authorize them based on the payment information specified during the creation process.

• Go to the “Apply Pay Amount” page.

• Specify the bank/cash information.

• Specify the payment information.

• Generate and authorize the payment vouchers