Selecting recurring voucher templates for modification

This page allows you to select a template for modifying its details. Tell me more..

Select the “Edit Recurring Voucher Template” link under the “Sundry Payment” business component.

The “Select Template” page appears.

Enter the following field if you are aware of the number identifying the template that you want to modify:

Template #

A number identifying the template (Alphanumeric, 18).

Select the “Edit Template” link provided alongside to modify the template specified.
Enter the following fields in the “Search Criteria” group box to search for the template. Data entry in the following fields is optional.

Template # From	The starting number in the range of numbers identifying the template that you want to retrieve (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the templates that have numbers similar to the value entered here.
To	The ending number in the range of numbers identifying the template that you want to retrieve (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the templates that have numbers similar to the value entered here.

Note: The number entered in this field must be greater than or equal to the number entered in “Template # From” field.

Payee	The person or the organization to which the payment is to be made (Alphanumeric 40).
Pay Amount From	The starting amount in the range of amounts that has to be paid to the payee (Decimal). The amount entered in this field must be greater than zero.
To	The ending amount in the range of amounts that has to be paid to the payee (Decimal). The amount entered in this field must be greater than zero.

Note: The amount entered greater than the amount specified in “Pay Amount From” field.

Pay Currency	Use the drop-down list box to select the code identifying the currency in voucher must be paid. All the currencies mapped to the login organization unit are available for selection.
Request Date From	The starting date in the range of dates during which the payment voucher must be generated (Date Format). Mandatory.

Note: If this field is left blank and the date is specified in the “To” field, then the system retrieves all the templates starting from the first template in the database till the template with request date specified in the “To” field.

To	The ending date in the range of dates during which the payment voucher must be generated (Date Format). The date specified here must be greater than or equal to the date specified in the “Request Date From” field. The system date is displayed on the launch of the page.
Finance Book	Use the drop-down list box to select the code identifying the finance book to which the transactions are posted. All the finance books that have been mapped to the login organization unit will be available for selection in the ascending order if postings can be made in multiple finance books. The system displays “All” by default on launch of the page.
Bank/Cash/PTT #	Use the drop-down list box to select the code identifying the bank or cash accounts for which the template has been created. These codes must have been defined in the “Create Bank / Cash Details” activity of the “Bank Cash Definition” business component and must be in the “Active” status. The bank / cash codes created in the login organizational unit will be available for selection in the alphabetical order. The system displays “All” by default on launch of the page.
User ID	The login ID of the user who has created the template (Alphanumeric, 30). The system displays the login ID of the currently logged in user by default on launch of the page.

Click the “Search” pushbutton to retrieve the template details.

The system displays the following in the “Search Results” multiline based on the search criteria entered:

Note: The system retrieves all the templates that are in the “Fresh” status.

Template #	The number identifying the template.
Request Date	The date on which the payment vouchers must be created.
Pay Currency	The currency in which the payment has to be made.
Pay Amount	The amount that is to be paid to the payee.
Payee	The payee or the organization to which the payment is to be made.
Bank/Cash/PTT #	The code identifying the bank, cash or PTT account.
Finance Book	The code identifying the finance book to which the financial entries are posted.

Check the box in the “Select” column of the multiline to mark a template for deletion.
Click the “Delete Templates” push button to delete the selected templates.

Note: Atleast one row in the multiline must be marked for deletion.

The templates to be deleted must be in ”Active” status.

Status Updation

The system updates the status of template to “Inactive”.
The system updates the status of the vouchers of that template as “Deleted”

The system stores the login ID of the user and the system date along with the template details.

To proceed carry out the following

Select the “Edit Template” link at the top of the page to modify the template details.

Selecting recurring voucher templates for modification – An overview

You can enter the number identifying the template if you are aware of it. Otherwise you can carry out a search by specifying a range of numbers identifying the template, the details of the payee, amount to be paid, the date on which the payment was requested, the code identifying the finance book in which the posting must be made, and the user who create the template. The system retrieves the templates that are in the “Active” status based on the search criteria entered.

This page also allows you to delete multiple voucher templates at a time. The system updates the status of the voucher template as “Inactive”.