Setting function defaults

This activity allows you to define the functional defaults for the “Supplier Order Based Invoice” business component. Function defaults are set for the system to follow while raising the invoice. The system sets its own values by default. These functional defaults can be modified according to the requirements of the user.

This page allows you to set the functional defaults the first time you install this business component. You can set defaults for the finance book, in which the accounts must be posted. You can also set whether you want a default organization unit in which the payment for the supplier would be processed. You can also define a unique prefix for the pay term. You can also set the percentage of tolerance that must be considered while trying to match the invoices. The system stores the login user ID and the system date along with modification details.

Select the “Set Function Defaults” link under the “Supplier Order Based Invoice” business component.

The “Set Function Defaults” page appears.

Enter the following fields:

Allow Multiple Finance Book Postings	Use the drop-down list box to set whether the invoice postings have to be made in multiple finance books. You can select from “Yes” or “No”. The system displays “Yes” by default on launch of the page.
Default Finance Book	Use the drop-down list box to set a finance book in which all the financial postings must be made for the login organization unit. All the finance books that have been mapped to the login organization unit will be available for selection in the alphabetical order.

Note: You must select the finance book if “No” has been set in the “Allow Multiple Finance Book Postings” field.

Payment Term # Prefix	A unique prefix to be used for the pay term (Alphanumeric, 128).
Payment Processing Point Mandatory	Use the drop-down list box to set whether a payment processing point is definitely required. You can select from “Yes” or “No”.
Default Payment Processing Point	Use the drop-down list box to set an organization unit from which the payment would be made to the supplier. All the organization units mapped to the login organization unit and in which the “Supplier Payments” business component is installed will be available for selection.

Note: You must select the payment processing point if “Yes” has been set in the “Payment Processing Point Mandatory” field.

Auto Generate Stock Correction For Invoice Rate Variance

Use the drop-down list box to specify whether auto generation of stock correction for invoice rate variance is required. Mandatory.

- Yes – Select this option to pass stock correction entry automatically for the invoice rate / quantity variance is required. Stock correction entry will be passed basing on the availability of the Invoiced parts in Stock
- No – Select this option if auto generation of stock correction for invoice rate variance is not required.

The system leaves the field blank by default

Post Rate Variance for

Expenses to

Use the drop-down list box to specify whether posting of rate variance for expenses must be to the variance account or to the respective expense accounts of the order line. The system lists the following options:

Invoice Price Variance – Select this option if you want to differentiate and track the rate variances from the original order value. The system will post the Invoice Rate Variances to the account code mapped to a pre-defined usage called ‘INVRTVAR’
Direct Expense Heads – Select this option if you want to post the variances also to the account code for which the purchase value of the item has been charged. The system identifies the account code that has been charged on the item value and post the variance also to the same account code.

This field must not be left blank.

Auto Generate Stock

Correction For Direct DC

Invoices

Use the drop-down list box to specify whether auto generation of stock correction for direct DC invoices is required. The system lists the following options:

- Yes – Select this option to pass the stock correction entry automatically for direct DC invoices.
- No – Select this option if auto generation of stock correction for Direct DC Invoices is not required.

Post Rate Variance for

Expenses To

- Invoice Price Variance – Select this option if you want to differentiate and track the rate variances from the original order value. The system will post the Invoice Rate Variances to the account code mapped to a pre-defined usage called ‘INVRTVAR’
- Direct Expense Heads – Select this option if you want to post the variances also to the account code for which the purchase value of the item has been charged. The system identifies the account code that has been charged on the item value and post the variance also to the same account code.

This field must not be left blank.

Modify Pay Mode

Use the drop-down list box to set whether the mode of payment can be modified for the invoice. You can select from “Yes” or “No”.

Modify Pay Term

Use the drop-down list box to set whether the pay term can be modified for the supplier. You can select from “Yes” or “No”.

Variance Accounting for Tax

Use the drop-down list box to specify the account to which additional tax amount due to variance to be Debited.

- Expensed Off - Select this option if you want debit the Tax account for the additional tax amount.
- Variance – Select this option if you want to debit the additional tax amount to the Variance account.

Default VAT Setting

Use the drop-down list box to set whether VAT is applicable. You can select from “Yes” or “No”.

Account Modification for 2-Way/4-Way GR Acceptance Orders

Use the drop down list box to set whether account modification for 2 way / 4 way GR Acceptance is allowed. You can select from the options “Allowed” and “Not Allowed”.

By default the system leaves this field blank.

Basis For Auto Adjustment

Use the drop-down list box to specify the basis on which auto adjustment has to be considered for invoices.

Order Specific Open Prepayments - Select this option if you wish automatic adjustment of open pre-payment referring documents in the invoice.
All Open Debit Docs - Select this option if you wish automatic adjustment of all the open debit documents relevant for the supplier codes specified in the invoice.

The system displays “All Open Debit Docs” by default in this field.

Default “Auto Adjust” in

Maintain Invoice with

Use the drop-down list box to specify the default value that you wish to be displayed in the Auto Adjustment field in the Maintain Invoice activity of the current business component. The system lists the following options:

Yes - Indicates that all the documents that have been set as “Basis For Auto Adjustment” will be automatically adjusted.
No - Indicates that the user has to manually adjust the invoice.

Allow Modification of Taxable Amount for Order Level Tax?

Use the drop-down list and select "Yes" if modification of taxable amount is allowed for order level tax. Else select "No".

By default, the system displays "No".

Allow Modification of Taxable Amount for Invoice Level TCDs?

Use the drop-down list and select "Yes" if modification of taxable amount is allowed for invoice level TCDs. Else select "No".

By default, the system displays "No".

Enter the following in the "Additional Parameter" group box:

*Ref. Date for Tax Invoice Window Calculation (With GR)*	Use the drop-down and select the reference date to be used for Tax Invoice Window Calculation for invoices with Goods Receipt. The system lists and defaults the value “Receipt Date”.
*Ref. Date for Tax Invoice Window Calculation (No GR)*	Use the drop-down and select the reference date to be used for Tax Invoice Window Calculation for invoices without Goods Receipt. The system lists and defaults the value “PO Authorization Date”.

Click the “Set” pushbutton to save the settings made.

The system saves the function defaults that have been set. The system also stores the login ID of the user and the system date along with the function default settings.