Viewing account based note

This page allows you to view the details of an account based debit / credit note. Tell me more..

Select the “Account Based Note” link at the bottom of the “Select Debit / Credit Note” page.

The “View Account Based Note” page appears.

The system displays the following in the “Note Information” group box:

Note #	The number identifying the debit / credit note.
Note Type	The note type that is to be adjusted. It could be “Debit” or “Credit”.
Status	The status of the debit / credit note. It could be “Fresh", "Reversed", "Authorized", "Held", "Partly Paid", "Fully Paid" and “All”.
	Fresh – indicates a newly created debit / credit note that can be authorized.
	Reversed – indicates a debit / credit document has been reversed.
	Authorized – indicates a debit / credit note that has been authorized.
	Held – indicates a debit / credit note that has been held for payment or held for authorization.
	Partly Paid – indicates a debit note for which part of the total amount has been paid.
	Fully Paid – indicates a debit note for which the total amount has been paid fully.
Note Date	The date of the debit / credit note.
Finance Book	The code identifying the finance book in which the financial posting is made.
Company Address ID	The address ID of the company that is applicable for the note.
Company Address	The address details for the selected address ID for the company

The system displays the following in the “Supplier Information” group box:

Supplier Registered At	The code identifying the organization unit in which the supplier has been defined.
Supplier #	The code identifying the supplier.
Supplier Name	The name identifying the supplier.
Supplier Note #	The number identifying the debit / credit note issued by the supplier.
Supplier Note Amount	The amount of the debit / credit note.
Supplier Note Date	The date on which the debit / credit note issued by the supplier was created.
Address ID	The address ID of the supplier that is applicable for the note.
Address	The address details for the selected address ID of the supplier.

The system displays the following in the “Payment Information” group box:

Currency	The code identifying the currency in which the debit / credit note has been created.
Exchange Rate	The exchange rate of the transaction currency. If the transaction currency and the base currency are the same then “1” will be displayed.
Payment Processing Point	The organization unit where the payment processing point is created.
Electronic Payment	The payment method that is used in the transaction.
Payment Method	The type of payment method. It could be “Specific Bank” or “Regular”.
Pay Mode	The mode in which the payment was made.
Payment Priority	The priority of the payment.
Pay Term	The code identifying the pay term.
Anchor Date	The date from which the liability of the credit note is calculated.
Total Amount	The total amount of the debit / credit note which is calculated as the difference of the sum total of all the amounts that have to be debited or credited in the various accounts.
Comments	Any remarks regarding the payment.

The system displays the following in the “Electronic Payment Information” multiline:

Pay Ref. Id	The identification number of the payment reference note. By default, the system displays the pay reference id corresponding to the pay currency selected.
Pay Ref. Details	The comments recorded for the specified Payment Reference ID in the “Supplier Bank Information“ activity of the “Supplier” business component.
Payment Instructions	Any guidelines for invoice payment relevant to the payment reference.

The system displays the following in the “Document Information” multiline:

Account #	The code identifying the amount in which the transaction amount must be debited or credited.
Dr / Cr	Indicates whether the transaction amount is to be debited or credited in the account.
Transaction Amount	The transaction amount.
Remarks	Any observations regarding the debit or credit of the amount.
Ref Doc Type	The type of reference document based on which the debit / credit note has been created. It could be “Order Based Invoice”, “Direct Invoice”, “Prepayment Invoice”, “Debit Note”, “Credit Note”, “Transfer Debit Note” and “Transfer Credit Note”.
Billing Point	The code identifying the organization unit in which the reference document types were created.
Ref Doc #	The number identifying the reference document.
Reference Doc Date	The date on which the reference document was created.
Ref Document Amount	The amount of the reference document.
Cost Center	The code identifying the cost center that has been mapped to the account.
Analysis #	The analysis code to which the account is mapped.
Sub Analysis #	The sub analysis code to which the analysis code is mapped.
Expense Classification	Denotes the user defined classification of the expense incurred by the invoice. The system displays the value last saved.
Destination Finance Book	The destination finance book on which the transaction was recorded.
Destination Account #	The account code of the destination finance book against which the inter FB note was created.
Inter Finance Book JV No	The automated JV created in the Destination Finance Book.

Note: For inter FB as well as regular supplier debit / credit transactions, the amount affecting the supplier control account, will be recorded in the Finance Book selected in the header.

The system displays the following in the “Hold / Reversal Information” group box:

Reversal Document #	The number identifying the reversal document that has been generated for the debit / credit note.
Reversal Date	The date on which the reversal document was generated.
Reason for Hold	The code identifying the reason for which the debit / credit note has been put on hold.
Remarks for Hold	Any observations or comments regarding the need for putting the debit / credit note on hold.
Reason for Reversal	The code identifying the reason for which the debit / credit note has been reversed.
Remarks for Reversal	Any observations or comments regarding the need for reversing the debit / credit note.

The system displays the following:

Created By	The login ID of the user who created the account based debit / credit note.
Created Date	The date on which the account based debit / credit note was created.
Last Modified By	The login ID of the user who last modified the account based debit / credit note.
Last Modified Date	The date on which the account based debit / credit note was last modified.

To proceed, carry out the following

Select the “Payment Schedule” link at the bottom of the page to view the details of the payment schedule.

Select the “Note Summary” link at the bottom of the page to view the summary of a debit / credit note.

Select the “Accounting Information” link at the bottom of the page to view the account posting information.
Select the “Attach Notes” link at the bottom of the page to add observations or comments regarding the debit / credit note.
Select the “View Associated Doc. Attachments” at the bottom of the page to view information regarding the associated document attachments.

Refer to the topic “Object Attachments” online help for more details.

Viewing account based note - An overview

You can view the details of the note information like the number identifying the debit / credit note, the note type, the status of the note and the finance book in which details are available. This page also allows you to view varied details of the supplier for whom the debit / credit note was created. You can also view the payment information details of the supplier and the list of accounts in which the transaction amount must be debited or credited. You can also view if the debit / credit note has been put on hold or reversed; you can view the reasons and any remarks for the necessity of putting the note on hold or reversing it. The system also displays the login ID of the user who created and modified the details of the note last and the date on which the note was created and modified last.