Modifying tax, charge or discount details

This page allows you to enter any additional tax, charge and discount details for the debit / credit note. Tell me more.

Select the “T/C/D” link at the bottom of the “Create Item Based Note” page.

The “Tax / Charge / Discount” page appears.

The system displays the following:

Note #	The number identifying the debit / credit note.
Status	The status of the debit / credit note. It could be “Draft” or “Fresh”.
	Draft – indicates a newly created debit / credit note that cannot be authorized.
	Fresh – indicates a newly created debit / credit note that can be authorized.

Enter the following fields:

T/C/D Computation	Use the drop-down list box to select the method in which the tax, charge or discount must be calculated. You can calculate the tax, charge or discount “For Document” or “For Line Part”.
	For Document – indicates that the tax, charge or discount is calculated for the debit / credit note as a whole.
	For Line Part – indicates that the tax, charge or discount is calculated for each individual row of the debit / credit note.
	The system displays “Blank” by default at the launch of the page.

Note: If “For Document” is selected the system displays the total debit / credit amount in the transaction currency in the “Line Amount” field. If “For Line Part” is selected the system displays the amount charged for the line Part in the transaction currency in the “Line Amount” field and generates line numbers in which the “Part” is available.

Line #

Use the drop-down list box to select the number identifying the line in which the part details appear in the debit / credit note. Sequential numbers will be available for selection based on the rows in which the part details are available. The system displays “Blank” by default at the launch of the page.

Note: This field must not be left blank if “For Line Part” has been selected in the “T/C/D Computation” field.

The system displays the following:

Line Amount

The debit / credit note amount or the line amount.

Note: If “For Line Part” is selected in the “T/C/D Computation” field the amount for the selected line number will be displayed in the transaction currency.

If “For Document” is selected in the “T/C/D Computation” field the total debit / credit note amount will be displayed in the transaction currency.

Part / T / C / D #	The code identifying the part, tax, charge or the discount.
Part / T / C / D Variant	The code identifying the part, tax, charge or the discount variant
Description	A textual description of the code identifying the part, tax, charges or discount.
	Zoom facility available

Modify the following fields if required in the “T/C/D Information” multiline:

Note: On click of the ‘Compute’ pushbutton in the “Create / Edit Item Invoice” page, the system retrieves the tax code in the multiline from the “Maintain Purchase Tax Rule” activity based on the doc type, expense category, company address ID and supplier address ID.

T/C/D

Use the drop-down list box to indicate whether tax, charge or discount is being calculated for the part in the line. You can select from “Tax”, “Charge” or “Discount”. The system displays “Blank” by default at the launch of the page.

Note: One type must be selected in at least one row of the multiline.

T/C/D #

The code identifying the tax, charge or discount based on the value set in the “T/C/D” field (Alphanumeric, 10). Mandatory. This code must have been defined in the “Create Tax / Charge / Discount #” activity of the “Taxes / Charges / Discounts” business component and must be in “Active” status. The code entered in this field must be unique for the individual line

Note: The tax, charge or discount must be applied only once either at the “Document Level” or at the “Line Level”.

Variant #

The code identifying the variant of the tax, charge or discount (Alphanumeric, 10). Mandatory. This variant must be valid for the code entered in the “T/C/D #” field.

Note: This field must not be left blank if a T/C/D code is entered in the “T/C/D #” field”.

The system displays the following in the “T/C/D Information” multiline:

Description	A description of the code identifying the tax, charge or discount or the variant.
TCD Rate	The unit rate of the tax, charge or discount selected.
Modify the following fields if required in the “T/C/D Information” multiline:
Taxable Amount	The amount for which the tax, charge or discount has been calculated for the invoice or the line number. Note: The taxable amount must not be more than the TCD amount as computed by the system based on the tax code retrieved from the Maintain Purchase Tax Rule activity or the transaction amount for the part or the document. Process parameter dependency: You can modify the taxable amount only if the process parameter “Allow modification of taxable amount in Supplier Item Based Note” under the category “Supplier Debit Credit Note” in the Set Finance Process Parameters activity of OU Parameter Setup is 1. Note: The taxable amount cannot be zero or a negative integer.
T / C / D Amount	The amount that will be the tax, charge or discount for the part available in the line. Note: The TCD amount will remain the same even upon change of the taxable amount, if the TCD basis is Flat. However, if the TCD basis is percentage, the system displays resets the TCD amount for the changed percentage.

Cost Center	The code identifying the cost center that has been mapped to the “TCD Account”. The cost center must have been defined in the “Create Cost Center Element” activity of the “Cost Setup” business component.
Analysis #	The analysis code to which the “TCD Account” is mapped to in the “Assign Analysis #” activity of the “Account Based Budgeting” business component (Alphanumeric, 5).
Sub Analysis #	The sub analysis code to which the analysis code is mapped to in the “Assign Sub Analysis #” activity of the “Account Based Budgeting” business component (Alphanumeric, 5).

Check the box in the “Select” column of the multiline to select a tax, charge or discount for deletion.

Click the “Compute” pushbutton to calculate the T/C/D amount.

Note: For the calculation of the total invoice amount, the system does not consider Withholding Tax with Tax incidence as “On Payment”.

The system calculates and displays the amount that is taxable and the amount that can be charged as TCD in the “Taxable Amount” and the “TCD Amount” fields.

The system also calculates and stores the TCD amount in the base currency of the company.

The system calculates and stores the total debit / credit note amount as the difference of the discount and the sum total of the line amount, taxes and the charges.

Click the “Save” pushbutton to save the tax, charge and discount details that have been entered.

Note: For the selected invoice, the accounting for Withholding Tax with Tax Incidence as “On Payment” will not be recorded.

To proceed, carry out the following

Select the “Note Summary” link at the bottom of the page to view the summary of a debit / credit note.

Select the “Accounting Information” link at the bottom of the page to view the account posting information.

Select the “Attach Notes” link at the bottom of the page to add observations or comments regarding the debit / credit note.

Modifying tax, charge or discount details – An overview

TCD of a debit / credit note is calculated for the document that is the debit / credit note as a whole or for the line in which the part appears in the debit / credit note. The TCD is usually calculated line wise if the part available in the line incurs some extra tax, charge or discount.

The system retrieves the existing tax, charge or discount details. You can enter the code identifying the tax, charge, discount and the variants for the extra TCD that you want to add. You can also enter the TCD amount, the cost center to which the TCD account is mapped and the analysis and the sub analysis code allocated to it. The total TCD amount for the debit / credit note is posted to the selected finance book under the various account heads in the account currency, base currency of the company and the parallel base currency of the company. VAT is calculated and the default payment schedule is generated and taking into consideration the TCD amounts that have been entered.

The details of the TCD that are entered in this page can be modified as long as the debit / credit note remains in the “Draft” or “Fresh” status. This page also allows you to authorize the debit / credit note. The status of the debit / credit is updated as “Authorized”. The details of this debit / credit note cannot be modified any longer.