Modifying electronic payment details

This page allows you to modify the electronic payment details and the payment schedule that has been generated based on the pay term set while creating the credit note. Tell me more.

Select the “Payment Information” link at the bottom of the “Create Account Based Note” page.

The “Payment Information” page appears.

The system displays the following:

Note #	The number identifying the credit note.
Total Amount	The total Credit Note Amount.
Status	The status of the note. It could be “Draft”, “Fresh” or “Returned”.
	Draft – indicates a newly created credit note that cannot be authorized.
	Fresh – indicates a newly created credit note that can be authorized.
	Returned – indicates a credit note that has been returned to the user who created it for modification.
Currency	The code identifying the currency in which the credit note has been raised.

Modify the following fields if required:

Pay Term	The code identifying the pay term (Alphanumeric, 15). Mandatory. This pay term must have been defined in the “Create Pay Term” activity of the “Pay Term” business component and must be in “Active” status.
	Press <Enter> key.
	The system calculates and displays the payment details in the “Payment Schedule Information” multiline. The system also generates the term number in the respective field.
	Help facility available

The system displays the following:

Description

The textual description of the pay term.

Modify the following fields if required:

Discount Computation	Use the drop-down list box to set whether you want to calculate the discount on the “Base Amount” or the “Gross Amount”.
	Base Amount – indicates that the discount is calculated on the credit amount before the addition of taxes or charges or deduction of discounts.
	Gross Amount – indicates that the discount is calculated on the total credit amount after the addition of taxes and charges and deduction of discounts.

The system displays the following:

Payment Method	The method in which the electronic payment is made to the supplier. It could be “ESR”, “ESR+”, “LSV”, “Regular” or “Specific Bank”.
Pay Mode	The mode in which the payment was made.

Enter the following fields in the “LSV Details” group box:

LSV ID

Use the drop-down list box to select the LSV contract IDs that has been issued by the bank. The contract ID corresponding to the bank codes will be available for selection.

The system displays the following:

LSV Reference	A unique reference to the LSV agreement details.
Bank #	The code identifying the bank with which the LSV agreement has been drawn. All the bank codes with which the supplier has this agreement will be available for selection.

Enter the following field in the “ESR / ESR+ Details” group box:

Digits for Participation ID	Use the drop-down list box to select the 9 digits or 5-digit code identifying the participation ID of the bank.
ESR/ESR+ Participation ID	Use the drop-down list box to select the 9 digit or 5 digit code identifying ESR/ESR + participation of the bank.
Digits for Reference #	Use the drop-down list box to select the 9 digit or 5 digit code identifying the reference number.

Enter the following fields in the “Specific Bank Details” group box:

Supplier Account In	Use the drop-down list box to select whether the payment can be made in a bank or a PTT. “Bank” and “PTT” will be available for selection.
Supplier’s Bank / PTT Reference	Use the drop-down list box to select the code identifying the bank or the PTT reference of the supplier. All the unique codes available for the banks will be available for selection.
Supplier’s Bank / PTT Account #	Use the drop-down list box to select the code identifying the bank / PTT account number of the supplier. All the account numbers corresponding to the bank / PTT will be available for selection.
Company Account In	Use the drop-down list box to select whether the payment can be made in a bank or a PTT. “Bank” and “PTT” will be available for selection.
Company’s Bank / PTT Reference	Use the drop-down list box to select the code identifying the bank or the PTT reference of the company. All the unique codes available for the banks will be available for selection.
Company’s Bank / PTT Account #	Use the drop-down list box to select the code identifying the bank / PTT account number of the company. All the account numbers corresponding to the bank / PTT will be available for selection.

Modify the following fields if required in the “Payment Schedule Information” multiline:

Term #	A unique number identifying the installment that is due for payment (Alphanumeric, 20). Mandatory.
Due Date	The date on which the installment is due for payment (Date Format). Mandatory. This date must be the same or after the date on which the credit note has been created.

Note: If data is available in more than one row of the “Payment Schedule Information” multiline, the due dates available in a row must be later than the date available in the earlier row.

Due Amount Type	Use the drop-down list box to select the type of the amount that is due for payment from “Flat Amount” or “Percentage”.
	Flat Amount – indicates that a flat amount is payable on the due date.
	Percentage – indicates that the amount due is a percentage of the total due amount.
Due %	The percentage of the total amount due (Integer). The value entered in this field must be greater than zero and lesser than 100.

Note: This field must not be left blank if “Percentage” is selected in the “Due Amount Type” field.

Due Amount

The amount due for the installment (Decimal). The value entered in this field must be greater than zero. This field must not be left blank if “Flat Amount” is selected in the “Due Amount Type” field.

Note: If “Percentage” is selected in the “Due Amount Type” field, this due amount is calculated and displayed as the product of the percentage due and the total amount. The sum of all the due amounts in the various rows of the multiline must be equal to the total amount of the credit note.

The system displays the following in the “Payment Schedule Information” multiline:

Discount Computation Amount

The amount on which the discount must be calculated.

Modify the following fields if required in the “Payment Schedule Information” multiline:

Discount Amount Type	Use the drop-down list box to select the type of discount amount that can be availed from “Flat Amount” or “Percentage”.
	Flat Amount – indicates that a flat amount can be deducted as discount.
	Percentage – indicates that the discount amount would be a percentage of the due amount.
Discount Date	The date on or before which the payment due must be made to avail the discount (Date Format). The date entered in this field must be after the credit note date, the anchor date and the due date.

Note: This field must not be left blank if a value is available in the “Term No” and the “Discount Amount Type” field.

If data is available in more than row of the “Payment Schedule Information” multiline, the discount date available in a row must be later than the date available in the earlier row.

Discount %

The percentage of the amount that can be deducted as discount (Integer). The value entered in this field must be greater than zero and lesser than 100.

Note: This field must not be left blank if “Percentage” is selected as “Discount Amount Type”.

Discount Amount

The amount that can be deducted as discount (Decimal). Mandatory. The value entered in this field must be lesser than the amount due.

Note: This field must not be left blank if “Flat Amount” is selected as “Discount Amount Type” and must be lesser than the amount available in the “Discount Computation Amount” field.

If “Discount Amount Type” is “Percentage” this amount will be calculated as the product of the percentage of discount and the amount on which the discount is computed.

Penalty %	The percentage of penalty due if the payment is not made on time. The value entered in this field must be greater than zero and lesser than 100.
ESR/ESR+ Reference #	The unique number identifying the ESR/ESR+ reference (Alphanumeric, 27). This number is generated by the system if ESR/ESR+ payment is to be paid.
ESR/ESR+ Amount	The ESR/ESR+ amount that is to be paid.
ESR/ESR Coding Line	An ESR/ESR+ coding line number generated by the system. (Alphanumeric, 128).

Check the box in the “Select” column of the multiline to select a term numbers for deletion.

Click the “Save” pushbutton to save the modifications made.

The system generates a new payment schedule based on the modifications made.

Click the “Save and Authorize” pushbutton to save the modifications made to the payment schedule and authorize the debit note.

The system generates a new payment schedule based on the modifications made. This payment schedule cannot be modified any longer.

To proceed, carry out the following

Select the “Note Summary” link at the bottom of the page to view the summary of a debit / credit note.

Select the “Accounting Information” link at the bottom of the page to view the account posting information.

Select the “Attach Notes” link at the bottom of the page to add observations or comments regarding the debit / credit note.

Modifying electronic payment details – An overview

Pay terms are defined in the “Pay Term” business component that is available in the login organization unit. The pay term is then mapped to the supplier details. The system generates a default payment schedule for the newly created credit note based on the pay term set.

This page allows you to modify the details of the electronic payment made to the supplier. You can modify the details of the default payment schedule if required. You can modify the payment schedule if the credit note is in the “Draft”, “Fresh” or “Returned” status. You can modify details like the number identifying the term, the dates on which the amount is due and the amount that is due. You can also modify the discount details. The system stores the modified details along with the credit note.

This page also allows you to authorize the credit note after saving the modifications made to the payment schedule. The status of the credit note is updated to “Authorized”. The details of the credit note and the payment schedule cannot be modified any longer.