Reversing the adjustment voucher

This page allows you to reverse the adjustment voucher. Tell me more

Select the “Reverse Voucher” link provided in the “Select Adjustment Voucher” page.

The “Reverse Adjustment Voucher” page appears.

Enter the following fields in the “Voucher Information” group box:

Reversal Voucher No

A unique number identifying the reversal adjustment voucher (Alphanumeric, 18). This number will be automatically generated if the “Numbering Type” in the “Document Numbering Class” business component is not set to “Manual”. The number is displayed with the corresponding prefix and suffix of the numbering type selected in the “Numbering Type” field. The number is incremented from the last number available in the “Document Numbering Class” business component.

Reversal Voucher Date

The date on which the adjustments are reversed (Date Format). Mandatory. The reversal voucher date must be equal to or earlier than the system date. The date displayed is the current system date.

The system displays the following:

Status	The status of the adjustment voucher which could be “Authorized”.
Voucher No.	The number identifying the adjustment voucher.
Voucher Date	The date on which the adjustment voucher was raised.

Enter the following fields:

Numbering Type

Use the drop-down list box to select the numbering type for the login organization unit and the “Supplier Balance Adjustment” transaction type. The numbering types must have already been defined in the “Create Numbering Class” activity of the “Document Numbering Class” business component and must be in “Active” status. The system displays the numbering type set as default for the transaction in the “Document Numbering Class” business component.

The system displays the following:

Finance Book	The code identifying the finance book in which the adjustment vouchers are posted.
Voucher Type	The type of the voucher, which could be “Single Currency” or “Multi Currency”.

The system displays the following in the “Supplier Information” group box:

Supplier Code	The code identifying the supplier.
Supplier Name	The name of the supplier.
Currency	The transaction currency of the voucher.

Enter the following fields:

Reason Code	The code identifying the reason for reversing an authorized adjustment voucher (Alphanumeric, 10). This field must be defined in the “Maintain Reason Information” activity of “Reason Definition” business component.
Remarks	Any remarks pertaining to reversal of the adjustment voucher (Alphanumeric, 100).
	Zoom Facility Available

The system displays the following in the “supplier Information” group box:

Adjustment Sequence

The sequence in which the documents are taken up for adjustments, which could be “First In First Out” or “Last In First Out”.

The system displays the following in the “Debit Documents” multiline:

Document Type	The type of the debit document adjusted against the credit document. The various documents available are “Account Debit Note” and “Prepayment Voucher”.
Document No	The number identifying the debit document
Document Date	The date on which the debit documents was raised.
Document Amount	The debit document amount.
Unadjusted Amount	The unadjusted amount pending for adjustments.
Current Adjustment	The adjusted debit amount with the credit amount.
Currency	The transaction currency of the debit documents.
Exchange Rate	The exchange rate of the transaction currency as of the base currency.
Billing Point	The login organization unit where the debit documents were raised.
Finance Book	The code identifying the finance book in which the debit documents like “Account Debit Note” and “Prepayment Voucher” are posted.

The system displays the following fields in the “Credit Document” mulitline:

Document Type	The type of the credit document adjusted with the debit document. The various credit documents available are “Direct Invoice”, “Order Based Invoice”, “Credit Note” and “Supplier Receipts”.
Document No.	The number identifying the credit document
Due Date	The date on which the credit documents is due for payments.
Unadjusted Amount	The unadjusted credit amount remaining to be adjusted with the debit amount.
Currency	The transaction currency of the credit document.
Exchange Rate	The exchange rate of the transaction currency as of the credit document date.
Adjustment Amount	The credit document amount adjusted with the debit document.
Discount	The discount amount available for the adjustment of credit document.
Debit Doc Adjusted	The total amount that has been adjusted in the debit document.
Proposed Discount	The planned discount for the credit document in future.
Discount Date	The date on which the discount can be availed for adjustments.
Discount Available	The amount of discount available.
Billing Point	The login organization unit where the credit documents has been raised.
Document Date	The date on which the credit documents is raised.
Term Number	The number identifying the installment due for payment.
Finance Book	The code identifying the finance books, in which the credit documents like “Direct Invoice”, “Order Based Invoice”, “Credit Note” and “Supplier Receipts” are posted.
Cost Center	The code identifying the cost center.
Analysis Code	The code identifying the analysis code.
Sub-Analysis Code	The code identifying the sub-analysis code.

The system displays the following in the “Adjustment Summary In Credit Doc. Currency” group box:

Credit Doc Adjustment Amount	The system displays the sum of the cumulative credit document adjustment amount.
Discount Allowed	For the selected credit documents, the system calculates the discount allowed as the sum of the entire cumulative discount.
Debit Doc Adjustment Amount	The system displays the sum of the cumulative debit document adjustment amount.

Click the “Reverse Voucher” pushbutton to reverse the vouchers in “Authorized” status.

The system updates the status of the voucher to “Reversed”. The Debit document and Credit document that are adjusted can be picked again for adjustment after the reversal.

The system updates the login ID of the user to the last modified by and the system date to the last modified date.

The system displays the following:

Created By	The login ID of the user who created the adjustment voucher.
Created Date	The date on which the adjustment vouchers is raised.
Last Modified By	The login ID of the user who modified the voucher details last.
Last Modified Date	The date on which the voucher details were last modified.

To proceed carry out the following

Select the “Accounting Information” link at the bottom of the page to view the accounting information.

Select the “Account Based Credit Note” link at the bottom of the page to view the account based credit note.

Select the “Account Based Debit Note” link at the bottom of the page to view the account based debit note.

Select the “Expense Invoice” link at the bottom of the page to view the expense invoice.

Select the “Miscellaneous Invoice” link at the bottom of the page to view the miscellaneous details.

Select the “Order Based Invoice” link at the bottom of the page to view the order based invoice details.

Select the “Prepayment Voucher” link at the bottom of the page to view the payment information of the voucher.

Select the “Receipts” link at the bottom of the page to view the receipt information of the voucher.

Reversing the adjustment voucher – An overview

The single currency voucher and the multi currency voucher can be reversed through this page. Only the vouchers, which are in the “Authorized” status, can be reversed. The reversal voucher number is automatically generated by the system if the numbering type is not set to “Manual”. You can enter a unique reversal voucher number. This page allows you to enter the date on when the reversal adjustment voucher is raised.

The system displays the voucher number, the date on which the adjustment was raised, the code identifying the finance book and the voucher type. The system also displays the supplier information like the supplier code, the supplier name and the currency of the adjustment voucher. You can enter the reason code and any remarks pertaining to the reversal of the adjustment voucher. The system also displays the debit and the credit document details of the adjustment voucher.

The system updates the status of the adjustment voucher to “Reversed”. The system updates the login ID of the user to the “Last Modified By” and the system date to the “Last Modified Date”.