Help on Debit Document

This Help page allows you to search and select a debit document and transfer the details to the field where it is required. You can carry out a search by selecting the billing point and checking the type of document that you want to retrieve. You can also carry out the search by specifying the range of document numbers that you want to retrieve, the date range and the document amounts. The system retrieves the documents based on the details entered.

Click the lens icon positioned next to the “Document No” field.

The “Help on Debit Document” page appears.

The system displays the following:

Supplier Code	The code identifying the supplier.
Supplier Name	The name identifying the supplier

Enter the following field:

Billing Point	Use the drop-down list box to select the billing point of the supplier. It must be mapped to the “Supplier Inquiry” component. All the billing points of the company will be available for selection.
Debit Note	Check this box to include the debit note.
Transfer Debit Note	Check this box to include the transfer debit note.
Prepayment Voucher	Check this box to include the prepayment voucher.
Prepayment Invoice	Check this box to include the prepayment invoice.
Document No. From	The starting number in the range of document numbers for which the details are to be retrieved (Alphanumeric, 18). You can also enter the number in full or specify it partially using the “*” character. The system lists the entire adjustment document numbers that are greater than or equal to the value entered here.
	If this field is left blank and the “To” field is entered, then the system retrieves the documents starting from the first document till the document specified in the “To” field.
To	The ending number in the range of document numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the document numbers that are lesser than the value entered here. The number entered here must be greater than the number entered in the “Document No. From” field.
	If this field is left blank and the “Document No. From” entered, then the system retrieves the documents starting from the number specified in the “Document No. From” field till the last document.
Currency	The transaction currency of the document.
Document Date From	The starting date in the range of document dates from which the document details must be retrieved (Date Format). The system lists all the documents that are raised later than this date. The date entered here must be less than the date entered in the “To” field.
	If this field is left blank and the “To” field is entered, then the system retrieves the documents starting from the first document date till the date specified in the “To” field.
To	The ending date in the range of document dates until which the document details must be retrieved (Date Format). The system lists all the documents that are raised earlier than this date.
	If this field is left blank and “Document Date From” field is entered, then the system retrieves the documents raised on the date specified in the “Document Date From” field.
Finance Book	The code identifying the finance book in which the documents are created.
Document Amount From	The starting amount of the document in the range of document amounts for which the details are to be retrieved (Decimal). The system retrieves all the documents whose transaction amount is greater than the amount entered here. The amount entered here must be lesser than the amount entered in the “To” field.
	If this field is left blank and the “To” field is entered, then the system retrieves the documents from the first document in the database till the document whose amount is the amount entered in the “To” field.
To	The ending amount of the document in the range of document amount from which the details are to be retrieved (Decimal). The system retrieves all the document whose amount is less than the amount entered here.
	If this field is left blank and the “Document Amount From” field is entered, then the system retrieves the document whose amount is the value entered in the “Document Amount From” field till the end of the database.

Click the “Search” pushbutton to retrieve the search results.

The system retrieves and displays the following in the “Search Results” multiline based on the search criteria entered:

Document Type	The type of the debit document adjusted against the credit document.
Document No	The number identifying the debit document.
Document Date	The date on which the debit documents was raised.
Document Amount	The debit document amount.
Unadjusted Amount	The unadjusted amount pending for adjustments.
Currency	The transaction currency of the debit documents.
Exchange Rate	The exchange rate of the transaction currency as of the base currency.
Billing Point	The login organization unit where the debit documents were raised.
Finance Book	The code identifying the finance book in which the debit documents are posted.

Check the box in the “Select” column of the multiline to select a debit document.

Click the “OK” pushbutton.