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This page allows you to set the criterion to view the list of documents that are in the “Held” status. Tell me more
Select the “Held Documents” link under the “Receivable Management” business component.
The “Held Documents” page appears.
Enter the following fields in the “Search Criteria” group box:
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Company Code |
Use the drop-down list box to select the code identifying the company for which you want to view the list of documents that are on hold. All the companies that are in the “Active” status and have been mapped to the login organization unit will be available for selection. |
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Business Unit |
Use the drop-down list box to select the code identifying the business unit for which you want to view the list of documents that are on hold. All the business units that are in the “Active” status and have been mapped to the selected company will be available for selection. |
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Document Type |
Use the drop-down list box to select the type of document that you want to retrieve. You can select from “Customer Direct Invoice”, “Customer Pack Slip Invoice”, “Customer Miscellaneous Invoice”, “Customer Order Based Invoice”, “Customer Prepayment Invoice”, “Customer Debit Credit Note” or “All”. The system displays “All” by default on launch of the page. |
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Finance Book |
Use the drop-down list box to select the code identifying the finance book in which the details of the documents have been posted. All the finance books that have been deployed in the company will be available for selection. The system displays “All” by default on launch of the page. |
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Invoice Category |
Use the drop-down list box to select the category to which the invoice belongs. You can select from “Regular", "Invoice Consignment Pack Slip", "Invoice Consumption Report", "Invoice Bill & Hold" or “Invoice Drop Ship Receipt". The system displays “Regular” by default on launch of the page. |
Note: “Blank” will be available for selection if “Customer Direct Invoice”, “Customer Pack Slip Invoice”, “Customer Miscellaneous Invoice”, “Customer Prepayment Invoice” or “Customer Debit Credit Note” is selected in the “Document Type” field.
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Customer Code From |
The starting code in the range of codes identifying the customers for whom you want to view the list of held documents (Alphanumeric, 18). Mandatory. |
Note: The code entered in this field must be before the code entered in the “Customer Code To” field.
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Customer Code To |
The ending code in the range of codes identifying the customers for whom you want to view the list of held documents (Alphanumeric, 18). |
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Currency |
Use the drop-down list box to select the code identifying the currency in which the documents that you want to view have been raised. All the currency codes that have been assigned to the login company will be available for selection. The system displays “All” by default on launch of the page. |
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Document No From |
The starting number in the range of document numbers that you want to retrieve (Alphanumeric, 18). |
Note: The number entered in this field must be before or the same the number entered in the “Document No To” field.
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Document No To |
The ending number in the range of document numbers that you want to retrieve (Alphanumeric, 18). |
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Document Date From |
The starting date in the date range during which the held documents were raised (Date Format). |
Note: The date entered in this field must be before or the same the date entered in the “To” field.
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Document Date To |
The ending date in the date range during which the held documents were raised (Date Format). |
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Entry Point Page |
Select the check box to print the entry point page once on the report. |
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Document Amount From |
The starting amount in the range of document amounts for which the documents that you want to retrieve were raised (Decimal). |
Note: The amount entered in this field must be lesser than or equal to the amount entered in the “To” field.
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To |
The ending amount in the range of document amounts for which the documents that you want to retrieve were raised (Decimal). |
Click the “Held Documents” pushbutton to view the report.
The system generates and displays the “Held” documents based on the search criteria entered. This report can be printed.
Documents like invoices, debit notes or transfer notes can be put on hold. A document is put on hold to stop it from being adjusted against payments received from the customer at a later time. This report allows you to retrieve the documents that are in the “Held” status based on the search criteria entered.
You can search by specifying a range of codes identifying the customers for whom you want to view the held documents and the date range during which the documents were raised. You can also select type of held documents that you want to view. The system retrieves and displays the report based on the search criteria entered. You can view all the details regarding the documents that have been put on hold.