Modifying pay-in-slips

This page allows you to modify the pay-in-slip that has been selected. Tell me more.

Select the “Edit Pay-in-slip” link provided in the “Select Pay-in-slip” page.

The “Edit Pay-in-slip” page appears.

The system displays the following:

Pay-in-slip No	The number identifying the pay-in-slip.
Pay-in-slip Date	The date on which the pay-in-slip was raised.
Status	The status of the pay-in-slip. It must be “Fresh”.
	Fresh – indicates a newly created pay-in-slip.
Bank Code	The code identifying the bank for which the pay-in-slip has been raised.
Currency	The code identifying the currency of the instrument.
Receipt Type	The type of the receipt. It could be “Customer Receipt”, “HRMS Receipt”, “Sundry Receipt” or “Supplier Receipt”.
	Customer Receipts – indicates that the receipt has been raised on the customer for the payment received against a debit document.
	HRMS Receipt – indicates that the receipt has been raised for loan or reimbursement payments.
	Sundry Receipt – indicates that the receipt has been raised for any miscellaneous payment received. These payments could also be insurance claims or other claims that have been settled.
	Supplier Receipt – indicates that the receipt has been raised on a supplier for a payment received.

The system displays the following in the “Instrument Information” multiline:

Instrument No	The number identifying the instrument for which the pay-in-slip has been raised.
Instrument Date	The date on which the instrument was raised.
Amount	The amount for which the instrument was raised.
Remitter	The name of the person who has remitted the payment in the bank.
Remitting Bank	The code identifying the bank in which the instrument has been deposited.
Address	The address of the bank in which the instrument has been deposited.
Receipt No	The number identifying the receipt that has been raised for the instrument. This receipt number could be that of a “Customer Receipt”, “HRMS Receipt”, “Sundry Receipt” or “Supplier Receipt”.

Check the box in the “Select” column of the multiline to mark an instrument for removal from the pay-in-slip.

Click the “Compute” pushbutton to calculate the total amount.

The system displays the following:

Total Amount

The sum total of the multiple instrument amounts that are to be deposited in the bank through the pay-in-slip.

Note: The amount would be calculated after removing an instrument from the pay-in-slip.

Click the “Deposit Instruments” pushbutton if there are no more modifications to be made to the pay-in-slip.

The status of the pay-in-slip is updated to “Deposited”. If the bank in which the instrument must be deposited has been modified, the details of the instruments will be posted in the relevant bank / cash account. The system stores the login user ID and the system date along with the modification details.

Click the “Edit Pay-in-slip” pushbutton to save the modifications made.

The modifications made are saved.

Click the “Delete Pay-in-slip” pushbutton to delete the pay-in-slip.

The status of the pay-in-slip is updated to “Deleted”. All the instruments that have been attached to the pay-in-slip will be detached. These instruments can be retrieved for generating new pay-in-slips in the “Create Pay-in-slip” activity. The system stores the login user ID and the system date along with the modified details.

The system displays the following:

Created By	The login ID of the user who created the pay-in-slip.
Created Date	The date on which the pay-in-slip was created.
Last Modified By	The login ID of the user who has last modified the pay-in-slip.
Last Modified Date	The date on which the pay-in-slip was last modified.

To proceed, carry out the following

Select the “Accounting Information” link at the bottom of the page to view the posting details of the account.

Modifying pay-in-slips – An overview

You can remove an instrument that has been attached to the pay-in-slip. The removed instrument will be available for generating a new pay-in-slip. The modifications that are made can be saved. This page allows you to release the instruments for deposit in the bank. The status of the pay-in-slip after it is deposited in the bank is updated to “Deposited”.

The instrument amount is posted in the account when the corresponding receipt is raised. If the bank in which the instrument must be deposited is changed the account postings of the instrument amount is made in the changed bank / cash account when the status of the pay-in-slip is updated to “Deposited”.

This page also allows you to delete the pay-in-slip. The instruments that have been attached to the pay-in-slip will be detached and will be available again for selection while generating another pay-in-slip. The status of the pay-in-slip is updated to “Deleted”. The system stores login ID of the user and the system date along with the modified details.