Creating pay-in-slips

This page allows you to create pay-in-slips to deposit the instruments received from any organization in the bank. Tell me more.

Select the “Create pay-in-slip” link under the “Realize Receipts” business component.

The “Create Pay-in-slip” page appears.

The system displays the following:

Status	The status of the receipt. It will be “Fresh”.
	Fresh – indicates a newly created pay-in-slip.

Enter the following fields in the “Search Criteria” group box to retrieve the instruments that is to be deposited in the bank:

Bank Code	Use the drop-down list box to select the code identifying the bank in which the instrument must be deposited. This depositing bank must have been selected while raising a receipt for the instrument. The bank / codes must have been defined in the “Create Bank / Cash Details” activity of the “Bank / Cash Definition” business component and must be in “Active” status. The system displays “All” by default on launch of the page.
Amount From	The starting amount in the range of amounts for which the instrument has been raised (Decimal). The value entered in this field must be equal to or greater than zero. The amount entered in this field must be lesser than the value entered in the “To” field.
To	The ending amount in the range of amounts for which the instrument has been raised (Decimal). The value entered in this field must be equal to or greater than zero.
Currency	Use the drop-down list box to select the code identifying the currency in which the instrument has been received. All the currency codes that have been mapped to the company in the “Create Company” activity of the “Organization Setup” business component will be available for selection in the ascending order. The base currency of the login company will be displayed by default on launch of the page.
Instrument Date From	The starting date in the range of dates during which the instrument was (Date Format) received. The date entered in this field must be the same or before the date entered in the “To” field. The system date is displayed by default on launch of the page.
To	The ending date in the range of dates during which the instrument was received (Date Format). The date entered in this field must be the same or later than the date entered in the “Instrument Date From” field. The system date is displayed by default on launch of the page.
Receipt Type	Use the drop-down list box to select the type of receipt from “Customer Receipt”, “HRMS Receipt”, “Sundry Receipt”, “Supplier Receipt” or “All”. The system displays “All” by default on launch of the page.
Collection Point From	Use the drop-down list box to select the organization unit in which the receipt was collected. All the organization units that have been set as “Collection Point” and mapped to the login organization unit will be available for selection in the ascending order.

Note: The collection point must be before the value selected in the “To” field if all the collection points are listed in the alphabetical order.

To	Use the drop-down list box to select the organization unit in which the payment was collected. All the organization units that have been set as “Collection Point” and mapped to the login organization unit will be available for selection.

Note: The system retrieves all the instruments that have been raised in the range of organization units selected.

Collector Code	The employee code or the name of the person who has collected the instrument (Alphanumeric, 40). You can enter the code in full or specify it partially using the “*” character. The system retrieves all the instrument numbers that have collector codes similar to the value entered here.
Instrument No. From	The unique number identifying the instrument that must be deposited in the bank (Alphanumeric, 30). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the instrument numbers that are similar to value entered here.

Note: The instrument number entered in this field must be before the value entered in the “To” field.

To	The unique number identifying the instrument that must be deposited in the bank (Alphanumeric, 30). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the instrument numbers that are similar to value entered here.

Click the “Get” pushbutton to retrieve the instrument details.

The system displays the following in the “Instrument Information” multiline based on the search criteria entered:

Note: If “Customer Receipts” has been selected in the “Receipt Type” field the system retrieves all the receipts raised on the customer in the “Authorized”, ”Fully Adjusted” or “Partially Adjusted” status.

If “HRMS Receipts”, “Sundry Receipts” or “Supplier Receipts” has been selected in the “Receipt Type” field the system retrieves all the receipts that are in the “Authorized”, “Partly Adjusted” or “Fully Adjusted ” status.

Bank Code	The code identifying the bank.
Instrument No.	The unique number identifying the instrument.
Instrument Date	The date on which the instrument was raised.
Currency	The currency of the instrument.
Amount	The amount for which the instrument has been issued.
Remitter	The name of the person who has remitted the payment in the bank.
Remitting Bank	The code identifying the bank to which the instrument belongs.
Collection Point	The code identifying the organization unit in which the instrument was collected.

Enter the following field in the “Instrument Information” multiline:

Depositing Bank

Use the drop-down list box to select the code identifying the bank in which the instrument must be deposited. The bank codes must have been defined in the “Create Bank / Cash Details” activity of the “Bank / Cash Definition” business component and must be in “Active” status.

Note: The code selected in the “Bank Code” field will be displayed by default if it is a valid bank code.

The system displays the following:

Pay-in-slip No	The unique number identifying the pay-in-slip that has been created. This number is generated when the “Create Pay-in-slip” pushbutton is clicked.
Pay-in-slip Date	The date on which the pay-in-slip is created.
Receipt No	The unique number identifying the receipt for which the pay-in-slip is created.
Receipt Type	The type of the receipt. It could be “Customer Receipt”, “HRMS Receipt”, “Sundry Receipt” or “Supplier Receipt”.
	Customer Receipts – indicates that the receipt has been raised on the customer for the payment received against a debit document.
	HRMS Receipt – indicates that the receipt has been raised for loan or reimbursement payments.
	Sundry Receipt – indicates that the receipt has been raised for any miscellaneous payment received. These payments could be insurance claims or any other claim.
	Supplier Receipt – indicates that the receipt has been raised on a supplier for a payment received.

Note: At least one instrument must be selected for generating a pay-in-slip.

Check the box in the “Select” column of the multiline to mark the instrument numbers for which you want to create pay-in-slips.

Note: The depositing bank of the marked instruments must be the same.

Click the “Compute” pushbutton to calculate the sum total of the various instrument amounts.

The system displays the following:

Total Amount

The sum total of all the instrument amounts for which pay-in-slip is created.

Note: This amount will be displayed if the “Depositing Bank” is the same for the marked instruments.

Click the “Create Pay-in-slip” pushbutton to create the pay-in-slips.

The pay-in-slip is generated with a unique number.

The system displays the following:

Created By	The login ID of the user who has created the pay-in-slip.
Created Date	The date on which the pay-in-slip was created.

To proceed, carry out the following

Select the “Accounting Information” link at the bottom of the page to view the posting details of the account.

Creating pay-in-slips – An overview

You can search and retrieve the instrument details that are to be deposited. You can carry out a search using the code identifying the bank or cash, the type of the receipt, the code identifying the user who has collected the payment and the currency of the instrument. You can also search by specifying a range for the instrument amounts, the range within which the instruments were raised and the numbers identifying the instruments. The system retrieves the instrument details of receipts that are in the “Authorized”, “Partly Adjusted” or “Fully Adjusted” status.

You can select the code identifying the bank in which the instruments must be deposited. The system calculates the total amount of the instruments that have to be deposited in the same bank. A pay-in-slip is generated by the system with a unique number combining the instruments that have to be deposited in that bank. The login ID of the user and the date on which the pay-in-slip has been generated is stored along with the creation details.

Prerequisite

“Currency" and "Country” must have been defined in the “Organization Setup” business component.
“Bank / Cash Code” must have been defined in the “Bank / Cash Definition” business component.
“Account Codes” must have been defined in the “Accounting Setup” business component.
Account Codes must have been defined as Bank / Cash accounts in the “Account Rule Definition” business component.
“Receipts” must have been defined in the “Customer Receipts” business component.
“Sundry Receipts” must have been defined in the “Sundry Receipts” business component.
“Supplier Receipts” must have been defined in the “Supplier Receipts” business component.
“HRMS Receipts” must have been defined.