Selecting receipts for authorization

This page allows you to search and select a customer receipt for authorization. Tell me more.

Select the “Authorize Receipt” link under the “Customer Receipts” business component.

The “Select Receipt” page appears.

Enter the following field if you are aware of the receipt number that you want to authorize

Receipt No

The number identifying the receipt that you want to authorize (Alphanumeric, 18).

Note: You cannot authorize the receipt number entered here using the “Authorize Receipt” pushbutton available in this page.

Select the “Authorize Receipt” link provided alongside to authorize the receipt.
Enter the following fields in the “Search Criteria” group box to select the receipt that you want to authorize. Data-entry in the following fields is optional.

Receipt Route	Use the drop-down list box to select the way in which the payment has been received from the customer. You can select from “Bank”, “Cash” or “PTT” ”. The system displays “All” by default on launch of the page.
Receipt Category	Use the drop-down to select the category to which the receipt belongs. You can select from “Regular”, “Deposits”, “Advance” or “All”.
	Regular – indicates that the payment has been received in the normal course of business and could be adjusted against a debit document.
	Deposits – indicates that the payment has been received as a security from the customer.
	Advance – indicates that the payment has been received against a sale order raised on the customer.
	The system displays “All” by default on launch of the page.
Finance Book	Use the drop-down list box to select the code identifying the finance book in which the posting has been made. All the finance books that have been deployed in the login organization unit will be available for selection in the ascending order if postings can be made in multiple finance books. If postings can be made only in a finance book the book that has been set as default will be displayed.

Note: The system displays “All” by default if “Allow Multiple FB Posting” has been set to “Yes”.

Customer # From	The starting code in the range of codes identifying the customer on whom the receipt has been raised (Alphanumeric, 16). You can enter the codes in full or specify it partially using the “*” character. The system retrieves all the receipts that have been raised on customers whose codes are similar to the value entered here.
To	The ending code in the range of codes identifying the customer on whom the receipt has been raised (Alphanumeric, 16). You can enter the codes in full or specify it partially using the “*” character. The system retrieves all the receipts that have been raised on customers whose codes are similar to the value entered here.
User ID	The login ID of the person who has raised the receipt (Alphanumeric, 30). The system displays the login ID of the user by default on launch of the page.
Receipt # From	The starting number in the range of receipt numbers you want to retrieve for authorization (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the receipts that have numbers similar to the value entered here.

Note: The receipt number entered here must be the same or before the number entered in the “To” field.

To	The ending number in the range of receipt numbers you want to retrieve for authorization (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the receipts that have numbers similar to the value entered here.
Currency	Use the drop-down list box to select the code identifying the currency in which the receipt has been raised. All the currencies that have been mapped to the customer receivable account in the login organization unit will be available for selection in the alphabetical order. The system displays “All” by default on launch of the page.
Receipt Amount From	The starting amount in the range of amounts for which you want to retrieve receipts (Decimal).

Note: The receipt amount entered here must be lesser than or equal to the amount entered in the “To” field.

To	The ending amount in the range of amounts till which you want to retrieve receipts (Decimal).
Collector #	The code identifying the employee or the name of the employee who has collected the payment (Alphanumeric, 40). You can enter the code in full or specify it partially using the “*” character. The system retrieves all the receipts that have customer codes similar to the value entered here.
Receipt Date From	The starting date in the range of dates within which the receipt that you want to authorize has been raised (Date Format). The system date is displayed by default on launch of the page.

Note: The receipt date entered here must be before or the same as the date entered in the “To” field.

To	The ending date in the range of dates within which the receipt that you want to authorize has been raised (Date Format). The system date is displayed by default on launch of the page.
Instrument # From	The starting number in the range of instrument numbers for which receipts have been raised and that you want to authorize (Alphanumeric, 30). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the receipts that have instrument numbers similar to the value entered here.
To	The ending number in the range of instrument numbers for which receipts have been raised and that you want to authorize (Alphanumeric, 30). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the receipts that have instrument numbers similar to the value entered here.

Click the “Search” pushbutton to retrieve the search results.

The system displays the following in the “Search Results” multiline based on the search criteria entered:

Note: The system retrieves and displays the receipt numbers that are in the “Fresh” status.

Customer #	The code identifying the customer.
Receipt #	The number identifying the receipt.
	Data Hyperlink available
Receipt Route	The way in which the payment has been received from the customer. It could be “Bank”, “Cash”, “PTT” or “Others”.
Receipt Date	The date on which the receipt was created.
Currency	The currency in which the receipt has been raised.
Receipt Amount	The amount of the receipt.
Receipt Category	The category to which the receipt belongs.
	Regular – indicates that the payment has been received in the normal course of business and could be adjusted against a debit document.
	Deposits – indicates that the payment has been received as a security from the customer.
	Advance – indicates that the payment has been received against a sale order raised on the customer.
Finance Book	The code identifying the finance book in which the receipt details have been posted.
Instrument #	The number identifying the instrument through which the payment was received.

Check the box in the “Select” column of the multiline to mark a receipt numbers for authorization.
Click the “Authorize Receipt” pushbutton to authorize the selected receipt(s).

The status of the receipt is updated to “Authorized”.

The system stores the login ID of the user and the system date along with the authorization details.

To proceed, carry out the following

Select the “Adjust Receipt” link at the bottom of the page to adjust the receipt against a debit document.

Selecting receipts for authorization – An overview

If you know the number identifying the receipt you want to authorize, you can enter it directly. Otherwise, you can carry out a search based on the method in which the payment was received, the category to which the receipt belongs and the code identifying the book in which the receipt has been posted. You can search specifying a range of receipt numbers, receipt amounts and receipt dates within which the receipt falls. You can also search based on the person who has raised the receipt, the person who has collected the payment and the organization unit in which it was collected. The system retrieves the receipt details based on the search criteria entered. Receipts that are in the “Fresh” status can be authorized.

This page also allows you to mark multiple receipts for authorization. The status of the receipt after authorization is updated to “Authorized”. The system stores the login ID of the user and the system date along with the authorized details.