Voiding EFT

This activity allows you to reverse an EFT done for a payment voucher. You can declare an EFT made for a voucher as void if the voucher is in the “Paid” status. You can carry out a search to retrieve EFTs by specifying the details of the vouchers for which it has been created. You can also search by specifying the details of the EFTs that you want to retrieve. The system retrieves the EFTs based on the search criteria entered. You can select the reason due to which you want to declare the EFT as void and also record your observations or comments. The system generates a void document and updates the status of the payment vouchers as “Void”. The system also reverses all the accounting entries that have been posted by the corresponding vouchers.

Select the “Void EFT” link under the “Release Payment” business component.

The “Void EFT” page appears.

Enter the following fields:

EFT Type

Use the drop-down list box to select the type of EFT that you want to void. You can select from “DTA”. The system displays “DTA” by default on launch of the page.

Note: “SAD” will be available for selection if “PTT” payment is applicable for the company.

Voiding Document #

The number identifying the document that is generated to nullify the EFT (Alphanumeric, 18). This number is generated and displayed by the system, when the “Void Voucher” pushbutton is clicked. The number is displayed with the corresponding prefix and suffix of the numbering type selected in the “Numbering Type” field. The number is incremented from the last number available in the “Numbering Class” business component.

Note: This field must not be left blank if “Manual” is selected in the “Numbering Type” field.

The system displays the following:

Date

The date on which the EFT has to be voided. The system date is displayed by default on launch of the page.

Enter the following field:

Numbering Type

Use the drop-down list box to select the numbering type for the login organization unit and the “EFT – DTA Voiding” transaction type. The numbering types must have already been defined in the “Numbering Class” business component and must be in “Active” status. The system displays the numbering type set as default for the transaction in the “Numbering Class” business component.

Note: The numbering type for the login organization unit and the “EFT – SAD voiding” transaction type will be available for selection if electronic payment is applicable for the company.

Enter the following fields in the “Search Criteria” group box to search for EFT files that you want to void:

Bank / PTT #	Use the drop-down list box to select the code identifying the bank / PTT code through which the payment has been made. The system displays “Blank” by default on launch of the page.
Payment Mode	Use the drop-down list box to select the mode in which the payment has been made. All the modes of payment set for the selected bank code will be available for selection. The system displays “All” by default on launch of the page.
Supplier Bank Type	Use the drop-down list box to select the bank type of the supplier. The values in the drop-down list box are based on the value set for ” Electronic File Generation based on Supplier Bank Type” field in the “Bank Master” business component.
Note: If the parameter is set to “Yes” for the selected “Bank /PPT #”, the “Supplier Bank Type” drop-down list box displays the values from “Quick Code” based on the mapping in “Supplier Master”. The first value in the drop-down list box is displayed as the default value. If the value is set as ‘’No’ or ‘blank’ for the selected “Bank / PPT #”, the “Supplier Bank Type” drop-down list box does not display any value.
Voucher # From	The starting code in the range of codes identifying the vouchers for which the EFT files that you want to declare as void has been created (Alphanumeric, 18). You can enter the code in full or specify it partially using the “*” character. The system retrieves all the vouchers that have codes similar to the value entered in this field.

Note: The value entered in this field must be before the value entered in the “To” field.

To	The ending code in the range of codes identifying the vouchers for which the EFT files that you want to declare as void has been created (Alphanumeric, 18). You can enter the code in full or specify it partially using the “*” character. The system retrieves all the vouchers that have codes similar to the value entered in this field.
Payment Category	Use the drop-down list box to select the category to which the voucher for which payment has been made belongs. You can select from "Payment Voucher", "Sundry Payment Voucher", "Customer Payment Voucher" "Supplier Deposit Payment Voucher' , 'Supplier Prepayment Voucher', "HR Payment Voucher" and "All".The system displays “Payment Voucher” by default on launch of the page.
Voucher Amount From	The starting amount in the range of amounts for which the vouchers that you want to retrieve has been raised (Decimal). The amount entered in this field must be greater than zero.

Note: The amount entered in this field must be lesser than or the same as the amount entered in the “To” field.

The ending amount in the range of amounts for which the vouchers that you want to retrieve has been raised (Decimal). The amount entered in this field must be greater than zero.

Currency

Use the drop-down list box to select the code identifying the currency in which the payment has been made. All the currencies that have been defined for the company will be available for selection in the ascending order. The system displays “All” by default on launch of the page.

Payee From

The starting name in the range of payee names that you want to retrieve on whom payments have been made (Alphanumeric, 40).

Note: The value entered in this field must be before the value entered in the “To” field.

The ending name in the range of payee names till which you want to retrieve on whom payments have been made (Alphanumeric, 40).

Sort By

Use the drop-down list box to select the entity by which you want to sort the search results. You can select from “EFT Date”, “EFT No”, “Voucher No” or “Pay Date”. The system displays “EFT Date” by default on launch of the page.

Pay Date From

The starting date in the range of dates during which the payment has been made (Date Format). The system date is displayed by default on launch of the page.

Note: The date entered in this field must be before the date entered in the “To” field.

To	The ending date in the range of dates during which the payment has been made (Date Format). The system date is displayed by default on launch of the page.

Date From

The starting date in the range of dates during which the EFT file was created (Date Format).

Note: The date entered in this field must be before the date entered in the “To” field.

To	The ending date in the range of dates during which the EFT file was created (Date Format).

Click the “Search” pushbutton to retrieve the search results.

The system displays the following in the “Search Results” multiline based on the search criteria entered:

Note: The system retrieves all vouchers that are in the “Paid” status.

EFT #	The number identifying the EFT file.
Date	The date on which the EFT file was created.
Voucher #	The code identifying the voucher.
Payment Category	Indicates the payment category to which the voucher belongs. If could be "Payment Voucher", "Sundry Payment Voucher", "Customer Payment Voucher" "Supplier Deposit Payment Voucher' , 'Supplier Prepayment Voucher', "HR Payment Voucher" or "All".
Bank / PTT #	The code identifying the bank or PTT from which the payment has been made.
Pay Mode	Indicates the mode in which the payment has been made.
Pay Date	The date on which the payment has been made.
Currency	The code identifying the currency in which the payment has been made.
Voucher Amount	The voucher amount.
Payee	The name of the payee.

Check the box in the “Select” column of the multiline to mark the EFT files that you want to void.
Enter the following fields:

Reason #	Use the drop-down list box to select the code identifying the reason due to which you want to declare the EFT as void. All the reason codes that have been defined in the “Reason Code Definition” business component for this business component and that are in the “Active” status will be available for selection in the ascending order.
Remarks	Any observations or comments regarding the requirement for declaring the EFT as void (Alphanumeric, 255).

Click the “Void Vouchers” pushbutton to void the EFT.

The system generates a unique number for the voiding document if you have opted for the automatic numbering type. The system saves the voiding details. The system updates the “Void” status to the vouchers.

Prerequisites

“Reason #” must have been defined in the “Reason Definition” business component.