Reprinting check

This activity allows you to reprint the checks that have been damaged due to many reasons. You cannot reprint a check that has been issued manually or a check that has been printed using preprinted stationary. You can carry out a search to retrieve the checks that you want to reprint. You can search by specifying the category in which the voucher and check has been issued. You can also specify the bank account pertaining to the check. You can also search by specifying a range of check numbers and the range of voucher numbers for which the check is to be reprinted. The system retrieves all the checks that are in the “Printed” status for reprinting. The system stores the system date as the date on which check is reprinted.

Select the “Reprint Check” link under the “Release Payment” business component.

The “Reprint Check” page appears.

Enter the following fields in the “Search Criteria” group box:

Check # From

The starting number in the range of numbers, within which the check that you want to reprint falls (Alphanumeric, 30). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the checks that have numbers similar to the value entered in this field.

Note: The check number entered in this field must be before or the same as the number entered in the “To” field.

To	The ending number in the range of numbers, within which the check that you want to reprint falls (Alphanumeric, 30). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the checks that have numbers similar to the value entered in this field.
Payment Category	Use the drop-down list box to select the category to which the voucher for which the check has to be reprinted. You can select from values "Payment Voucher", "Sundry Payment Voucher", "Customer Payment Voucher" "Supplier Deposit Payment Voucher' , 'Supplier Prepayment Voucher', "HR Payment Voucher" and "All". The system displays “Payment Voucher” by default on launch of the page
Voucher # From	The starting code in the range of codes identifying the vouchers that you want to retrieve for reprinting checks (Alphanumeric, 18). You can enter the code in full or specify it partially using the “*” character. The system retrieves all the vouchers that have codes similar to the value entered in this field.

Note: The value entered in this field must be before the value entered in the “To” field.

To	The ending code in the range of codes identifying the vouchers that you want to retrieve for reprinting checks (Alphanumeric, 18). You can enter the code in full or specify it partially using the “*” character. The system retrieves all the vouchers that have codes similar to the value entered in this field.
Payment Route	Use the drop-drop down list box to select whether the check must be printed for a payment made through bank or through PTT. You can select from “Bank” or “PTT”.

Note: The system retrieves the bank code or the PTT codes that are in the “Active” status in the “Bank Code” field based on the selected “Payment Route”.

Pay Amount From

The starting amount in the range of amounts for which the checks that you want to reprint have been issued (Decimal). The amount entered in this field must be greater than zero.

Note: The amount entered in this field must be lesser than or the same as the amount entered in the “To” field.

To	The ending amount in the range of amounts for which the checks that you want to reprint have been issued (Decimal). The amount entered in this field must be greater than zero.
Bank #	Use the drop-down list box to select the code identifying the bank from which the check that you want to reprint has been issued. All the bank codes that have been defined in the “Bank / Cash Definition” business component will be available for selection in the ascending order.
Payee From	The starting name in the range of payee names on whom the check that you want to reprint has been issued (Alphanumeric, 40). You can enter the name in full or specify it partially using the “*” character. The system retrieves all the checks that have names similar to the value entered in this field.

Note: The value entered in this field must be before the value entered in the “To” field.

To	The ending name in the range of payee names on whom the check that you want to reprint has been issued (Alphanumeric, 40). You can enter the name in full or specify it partially using the “*” character. The system retrieves all the checks that have names similar to the value entered in this field.
Pay Mode	Use the drop-down list box to select the mode in which the payment is to be made. All the modes of payment that have been defined for the selected bank will be available for selection.
Pay Date From	The starting date in the range of dates during which the payment of the voucher has been made (Date Format). The system date is displayed by default on launch of the page.

Note: The date entered in this field must be before the date entered in the “To” field.

The ending date in the range of dates during which the payment of the voucher has been made (Date Format). The system date is displayed by default on launch of the page.

Run #

A unique number identifying all the payment vouchers and checks issued as a batch, generated by system in sequential order. Format YYYY/MM/00001.

Help facility available

Click the “Search” pushbutton to retrieve the search results.

The system retrieves and displays the following in the “Search Results” multiline based on the search criteria entered.

Note: The system retrieves those checks that have Check Series Type set to ”'Automatic” and “Manual” with the Status set to “Damaged”.

The system displays the following in the “Search Results” multiline:

Check #	The number identifying the check that you want to reprint.
Check Date	The date on which the check was issued.
Bank #	The code identifying the bank.
Payee	The name of the person or the organization on whom the check has been issued.
Pay Date	The date on which the voucher was paid.
Currency	The code identifying the currency in which the payment has been made.
Check Amount	The amount of the check.
Voucher #	The number identifying the voucher.

Enter the following in the “Search Results” multiline.

Reprint Check #

The number identifying the check that you want to reprint, Mandatory. (Alphanumeric, 30)

Ensure that the check # entered in this field belong to the same check series as that of the check # that is to be re-printed.

Note: The system defaults the first next unused check # in that series available for printing in the Reprint Check # field, if the Check # fetched by the search bears pre-printed serial numbers. The system will continue to default the unused check # series for all the check #(s) of the same series fetched in the multline. When the unused check # for any check series is exhausted, the system displays blank in the Reprint Check # field

Note: If the Check # does not bear pre-printed serial numbers and is of automatic series, the system defaults the same check # in the Re-Print Check # field.

If the check bears pre-printed serial numbers and is of the automatic series or, if the check is of the manual series, then system defaults the next unused check # of the same series in the re-print check # column.

The check # you specify in the Reprint Check # field must not have a status of “Printed” or “Re-Printed” or “Deleted” status.

Check Amount

The value of the check that you want to reprint.

Check the box in the “Select” column of the multiline to mark a check for reprinting.

Enter the following fields in the “Stub Information” group box:

# of Lines in Stub	The number of lines that you want to print in a check (Integer)
Stub Printing Option	Use the drop-down list box to select the method in which the stub is to be printed. The system displays the following lone option: “None”.

Note: You cannot reprint a check that has been issued manually.

Click the “Reprint Check” pushbutton to reprint the selected checks.

The system stores the system date as the date on which the check has been reprinted.

Note: The system allows you to reprint a damaged check only once.

The status of the checks specified in the Reprint Check # is set to “Re-printed”. If the check in the Check # is different from that in the Reprint Check # field, the status of the check in the Check # field is set to “Deleted”.

To proceed, carry out the following

Select the “Remittance Advice Report” link at the bottom of the page to generate Remittance Advice for the payments made.

Refer to the “EDK Reports Payables Management” business component for further details.