Printing checks

This page allows you to print checks for the selected vouchers. You can enter the name of the payee for the vouchers and the date on which the check must be printed. You can also record the charges incurred while making payment through a demand draft or a pay order. The pay charges would be included in the check amount if the payee has agreed to bear the charges. You can also select the method of printing the check and its corresponding stub. You can also set the number of lines that can be printed in a check and its stub. You can also select the check series to issue the checks. You can print the checks or you can issue manual checks for the selected vouchers. The system also updates the status of the voucher as “Paid”.

Select the “Print Check” link at the bottom of the “Select Voucher” page.

The “Print Check” page appears.

The system displays the following:

Run #	A unique number identifying all the payment vouchers and checks issued as a batch, generated by the system in sequential order. Format YYYY/MM/00001.
Payment Category	The category to which the voucher belongs. It could be “Customer Payment", "HR Payment Voucher", “Inter Bank Transfer”, “Payment Voucher", "Sundry Payment Voucher", "Supplier Deposit Payment Voucher' or “Supplier Prepayment Voucher'.
Bank #	The code identifying the bank.
Currency	The code identifying the currency in which the payment has been made.

The system displays the following in the “Voucher Information” multiline:

Voucher #

The number identifying the voucher.

Enter the following fields in the “Voucher Information” multiline:

Payee	The name of the payee on whom the check must be printed (Alphanumeric, 40).
Check Date	The date on which the check is printed (Date Format). Mandatory. The system date is displayed by default on launch of the page.

Note: The date entered in this field could also be the date on which the voucher must be paid.

Enter the following fields in the “Check Series Information” group box multiline:

Check Series #

Use the drop-down list box to select the code identifying the check series number. All the check series that have been defined for the select bank account and that are in the “Active” status will be available for selection in the ascending order.

Note: The system retrieves and displays the type of the check, the unique prefix issued to the check, the number identifying the first check and the number identifying the next check that can be used based on the selected check series. The selected check series must have enough check leafs for printing the selected number of vouchers.

The system displays the following in the “Check Series Information” group box multiline:

Check Series Type	The type of check series. It could be “Automatic” or “Manual”. Automatic – indicates that checks have to be printed for all the check numbers available in the series. Manual – indicates that checks have to be written manually for the check numbers available in the series.
Check Prefix	A unique prefix assigned for the check series.
First Check #	The numbers identifying the first check of the check series that has been selected.
Next Usable Check #	The number identifying the next check that can be used in the series.

Enter the following fields in the “Check Series Information” group box multiline:

Single Check

Use the drop-down list box to select whether you want to print a single check. You can select from “Yes” or “No”. The system displays “No” by default on launch of the page.

Note: If the mode of payment is through “DD”, “Yes” must be selected in this field.

The system displays the following in the “Voucher Information” multiline:

Check Amount

The amount of the check.

Note: If the payee bears the charges incurred while paying through a demand draft or a pay order, this amount would also include the pay charges. Otherwise it would be the voucher amount.

Check #

The number identifying the check. The system displays this number on clicking the “Print Check” pushbutton available at the bottom of the page. The system defaults the check number based on the Check Series # selected on screen launch. On modification of Check Series #, the check numbers are reassigned based on the selected check series.

Enter the following field in the “Voucher Information” multiline:

Modified Check #

The modified check number. This field is displayed in the multiline, only if the 'Allow Modification of Check # in Check Print' check box is checked for the check series in the “Create Check Series” or “Edit Check Series” activity.

You must enter a valid check number that belongs to the check series selected. The check number entered must not be in “Void”, “Damaged” or “Deleted” status.

Pay Charges

The charges incurred while making the payment through a demand draft or a pay order (Decimal). The value entered in this field must be greater than zero.

Note: This field must be left blank if the mode of payment for the voucher is “Check”.

The system displays the following in the “Voucher Information” multiline:

Priority	The priority of the payment. It could be "High", "Medium" or "Low".
Payee Address	The mailing address of the payee.

Enter the following fields in the “Voucher Information” multiline:

# of Lines in Stub	The number of lines that you want to print in a check (Integer)
Stub Printing Option	Use the drop-down list box to select the method in which the stub is to be printed. You can select from “Overflow”, “Truncate” or “None”. The system displays “None” by default on launch of the page.

Note: If “None” is selected, you must enter the number of line in the stub as zero. ”Overflow” must not be selected if the check series has preprinted checks.

Check the box in the “Select” column of the multiline to mark checks for printing.
Click the “Issue Manual Check” pushbutton to issue a manual check.

The system saves the check details along with the selected voucher and updates the status of the voucher as “Paid”.

The sundry receipt is generated in 'Authorized' status in the Transferee FB with Transaction amount as Receipt Amount of the sundry payment voucher for the payment category “Inter-Bank Transfer”.

Note: You can authorize a voucher of vouch type “Inter Bank Transfer”, if

1. The process parameter “Allow Inter Company transactions in Sundry Payment” in the Set Finance Process Parameters activity in OU Parameter Setup is 1/Yes.

2. The INTERCOMPFUNDS usage id is Effective in the source company that is making the payment.

Click the “Print Check” pushbutton to print the check.

Note: You cannot print a check that belongs to a manual check series.

The system saves the check details along with the selected voucher and updates the status of the voucher as “Paid”. The system prints the check.

To proceed, carry out the following

Select the “Accounting Information” link at the bottom of the page to view the account posting information.
Select the “Remittance Advice Report” link at the bottom of the page to generate Remittance Advice for the payments made.

Refer to the “EDK Reports Payables Management” business component for further details.