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This page allows you to reverse the direct debit payment done against a payment voucher. You can declare the direct debit for a voucher as void if the voucher is in the “Paid” status.
Select the “Void Direct Debit” link under the “Release Payment” business component.
The “Void Direct Debit” page appears.
Enter the following fields in the “Search Criteria” group box. Data-entry in the following fields is optional.
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Bank # |
Use the drop-down list box to specify the bank from which the direct debit, that you want to declare as void, has been issued. The system lists all the active bank codes as defined in the “Bank Cash Definition” business component. |
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Company Reference |
The reference number issued by the company to be used while advising a direct debit transaction (Alphanumeric, 30). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the vouchers associated to the company reference specified here. |
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Payee |
The name of the payee (Alphanumeric, 60). You can enter the payee name in full or specify it partially using the “*” character. The system retrieves all the vouchers belonging to the payee specified here. |
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Pay Date From |
The starting date in the range of dates during which the payment has been made (Date Format). The system leaves this field blank by default. Data entry in this field is mandatory, if the “Company Reference” and “Payee” fields are left blank. |
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To |
The ending date in the range of dates during which the payment has been made (Date Format). The system displays the current system date by default. |
Note: Ensure that the “Pay Date From” is earlier than the “To” date.
If the “Pay Date From” and “To” fields are left blank, the system retrieves all records from “01-January-1900” till the current system date.
Click the “Search” pushbutton to retrieve the search results.
The system retrieves and displays the following in the “Search Results” multiline, based on the search criteria entered:
Note: The system retrieves all vouchers that are in the “Paid” status.
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Company Reference |
The reference number issued by the company to be used while advising a direct debit transaction. |
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Bank # |
The code identifying the bank. |
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Pay Date |
The date on which the payment has been made. |
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Currency |
The code identifying the currency in which the payment has been made. |
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Direct Debit Amount |
The direct debit amount that is issued against the voucher. |
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Voucher # |
The number identifying the voucher. |
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Payee |
The name of the payee. |
Enter the following fields in the “Search Results” multiline:
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Reason # |
Use the drop-down list box to specify the reason due to which you want to declare the direct debit as void. The system lists all the active reason codes that have been defined in the “Reason Code Definition” business component. Do not leave this field blank. |
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Remarks |
Any observations or comments regarding the requirement for declaring the direct debit as void (Alphanumeric, 255). |
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Voiding Date |
The date on which the direct debit is declared as void. Ensure that the date entered here is not later than the current system date and is not earlier than the “Pay Date”. The system sets this field to the “Pay Date” by default. If the “Pay Date” falls within the closed financial period / year, the system by default displays the first date of the next open financial period / year. Do not leave the field blank. |
Note: Ensure that at least one row is selected in the multiline.
Click the “Void Direct Debit” pushbutton to void the direct debit.
The system generates a unique number for the voiding document based on the numbering type set for the “Void Direct Debit” transaction and login organization unit, in the “Document Numbering Class” business component. The system sets the status of the vouchers as “Void”. The system also reverses the account posting for all the vouchers for which the direct debit was made.
To proceed, carry out the following
Select the “Accounting Information” link at the bottom of the page to view the account posting information.
“Maintain Reason Information” activity of the "Reason Code Definition" business component. The reason codes must be in "Active" status.
The bank codes must be in “Active” status” in the “Bank Cash Definition” business component.