Selecting voucher for recording instrument information

This page allows you to search and select a voucher for which you want to record the mode of payment. If you know the number identifying the voucher, you can enter it directly. Otherwise, you can carry out a search by specifying the bank account that has made the payment and the currency in which the payment has been made. You can also specify the range of vouchers that you want to retrieve, the range of amounts for which payment has been made and the range of dates during which the payment was made. The system retrieves all the voucher details based on the search criteria entered.

Select the “Record Instrument Information” link under the “Release Payment” business component.

The “Select Voucher” page appears.

Enter the following fields in the “Search Criteria” group box:

Voucher # From

The starting code in the range of codes identifying the vouchers that you want to retrieve for recording the instrument information (Alphanumeric, 18). You can enter the code in full or specify it partially using the “*” character. The system retrieves all the vouchers that have codes similar to the value entered in this field.

Note: The value entered in this field must be before the value entered in the “To” field.

To	The ending code in the range of codes identifying the vouchers that you want to retrieve for recording the instrument information (Alphanumeric, 18). You can enter the code in full or specify it partially using the “*” character. The system retrieves all the vouchers that have codes similar to the value entered in this field.
Payment Route	Use the drop-drop down list box to select whether the payment has been made through bank or through PTT. You can select from “Bank” or “PTT”.
Check # From	The starting number in the range of numbers, within which the check that has been issued for the voucher that you want to retrieve falls (Alphanumeric, 30). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the checks that have numbers similar to the value entered in this field.

Note: The check number entered in this field must be before or the same as the number entered in the “To” field.

To	The ending number in the range of numbers, within which the check that has been issued for the voucher that you wants to retrieve falls (Alphanumeric, 30). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the checks that have numbers similar to the value entered in this field.
Bank #	Use the drop-down list box to select the code identifying the bank from which the check has been issued. All the bank codes that have been defined in the “Bank / Cash Definition” business component will be available for selection in the ascending order.
Pay Amount From	The starting amount in the range of amounts for which the payment has been made (Decimal). The value entered in this field must be greater than zero.
To	The ending amount in the range of amounts for which the payment has been made (Decimal). The value entered in this field must be greater than zero.
Pay Mode	Use the drop-down list box to select the mode of payment. The mode of payments defined for the selected bank will be available for selection.
Payee From	The starting name in the range of payee names on whom the checks have been issued (Alphanumeric, 40).

Note: The value entered in this field must be before the value entered in the “To” field.

To	The ending name in the range of payee names on whom the checks have been issued (Alphanumeric, 40).
Currency	Use the drop-down list box to select the code identifying the currency in which the payments have been made. All the currencies that have been defined for the company will be available for selection in the ascending order. The system displays the base currency of the company by default on launch of the page.
Pay Date From	The starting date in the range of dates during which the payment of the voucher has been made (Date Format). The system date is displayed by default on launch of the page.

Note: The date entered in this field must be before the date entered in the “To” field.

To	The ending date in the range of dates during which the payment of the voucher has been made (Date Format). The system date is displayed by default on launch of the page.
Payment Category	Use the drop-down list box to select the category to which the voucher for which payment has been made belongs. You can select from "Payment Voucher", "Sundry Payment Voucher", "Customer Payment Voucher" "Supplier Deposit Payment Voucher' , 'Supplier Prepayment Voucher', "HR Payment Voucher" and "All".The system displays “Payment Voucher” by default on launch of the page.
Check Date From	The starting date in the range of dates during which the check for which you want to record instrument information has been created (Date Format). The system date is displayed by default on launch of the page.

Note: The date entered in this field must be before the date entered in the “To” field.

To	The ending date in the range of dates during which the check for which you want to record instrument information has been created (Date Format). The system date is displayed by default on launch of the page.

Click the “Search” pushbutton to retrieve the search results.

The system displays the following in the “Search Results” mutliline based on the search criteria entered:

Voucher #	The number identifying the voucher.
Pay Category	The category to which the voucher belongs. It could be "Payment Voucher", "Sundry Payment Voucher", "Customer Payment Voucher" "Supplier Deposit Payment Voucher’, 'Supplier Prepayment Voucher', "HR Payment Voucher" and "All".
Payment Route	Indicates whether the payment has been made through “Bank” or “Cash”.
Bank #	The code identifying the bank.
Pay Mode	Indicates the mode in which the payment has been made.
Check #	The number identifying the check.
Pay Date	The date on which the payment has been made.
Currency	The code identifying the currency in which the payment has been made.
Check Amount	The amount for which the check has been issued.
Payee	The name of the payee.

Check the box in the “Select” column of the multiline to mark a voucher for recording the instrument information.

To proceed, carry out the following

Select the “Instrument Information” link at the bottom of the page to enter the instrument information.