Incorporating financial transactions

This page allows you to incorporate financial transactions into MAC. All the financial transactions that have been posted to the corresponding finance books, in the “Finance Book Processing” business component, can be incorporated into MAC. You can specify the starting and the ending date in which the transactions have been posted, the finance book to which the postings have been done and the business functions group whose transactions are to be incorporated. These transactions once incorporated cannot be reversed. After incorporation into MAC, the system also updates the cost center – cost element balances.

Note: A background process called scheduler is available, which can be run at frequent intervals to post financial transactions into MAC books. This sets the MAC Incorporation flag to “Y” for transactions after they are posted to the MAC books.

Select the “Incorporate Financial Transactions” link present under “MAC Incorporation” business component.

The “Incorporate Financial Transactions” page appears.

Enter the following fields:

From Date	The starting date in the range of dates within which the financial transactions have been posted to the corresponding finance book (Date Format). The value entered here should not be greater than the system date. If this field is left blank then all transactions before the “To Date”, which are not incorporated into MAC, are taken from the “Finance Book Processing” business component.
To Date	The ending date in the range of dates within which the financial transactions have been posted to the corresponding finance book (Date Format). The value entered here must be less than or equal to the system date. If this field is left blank then the system date is assumed.

Note: The date entered in this field should be greater than or equal to the value entered in the “From Date” field.

Business Function Group	Use the drop-down list box to select the business function group whose financial transactions have to be incorporated into MAC. All the business function groups that are valid for the login organization unit, along with “All”, will be available for selection. The system displays “All” by default on launch of the page.
Finance Book	Use the drop-down list box to select the finance book to which the financial transactions of a business function group are posted. All the finance books that are valid for the business unit, along with “All”, will be available for selection. The system displays “All” by default on launch of the page.

Click the “Incorporate” pushbutton to incorporate the financial transactions.

The system incorporates the financial transactions. For every financial transaction, corresponding MAC entries are made.

The system also updates the cost center – cost element balances for the period.

To proceed, carry out the following

Select the “View Error Log” link from the bottom of the page to view the error log details.