Help on Journal Voucher

This page allows you to search for a journal voucher.

You can carry out the search using the voucher type, finance book, status, and account code. The system retrieves all the journal voucher numbers, based on the search criteria entered. On confirmation, the selected journal voucher number is transferred to the required page.

Click the lens icon positioned next to the “Copy JV #” field in the “Create Journal Voucher” activity of the “Journal Voucher” business component..

The “Help on Journal Voucher” page appears.

Enter the following fields in the “Search Criteria” group box to search for a journal voucher number:

Voucher Type	Use the drop-down list box to specify the type of journal for which you wish to retrieve the details. Inter FB - Select this option if you want to retrieve details of voucher that is used to create transactions between multiple finance books. Recurring - Select this option if you want to retrieve details of voucher that is recurring in nature. Regular - Select this option if you want to retrieve details of voucher used for recording non-bank / cash transaction like transfers, rectifications, provisions or adjustments. Reversal - Select this option if you want to retrieve details of voucher automatically reversed in the specified open financial period. The system displays “All” by default.
Finance Book	Use the drop-down list box to specify the code identifying the finance book for which you wish to retrieve the details. All the finance books mapped to the login organization unit will be available for selection. By default, the system displays the default finance book defined in the Login Component OU. If the default finance book is not defined, the system displays the first value loaded in the combo.
Status	The status of the voucher for which you wish to retrieve the details. The system lists the following options: Authorized – Select this option if you wish to retrieve details of voucher authorized immediately after creation in this activity or in the “Authorize Journal Voucher” activity. Financial postings are made after a voucher is authorized. Converted - Select this option if you wish to retrieve details of memorandum voucher converted to a “Regular” voucher Deleted - Select this option if you wish to retrieve details of voucher has been deleted. You can delete a voucher in the “Fresh” status. A deleted voucher cannot be used again. Fresh - Select this option if you wish to retrieve details of voucher that has been created, but yet to be authorized. Returned - Select this option if you wish to retrieve details of voucher that has been returned. Reversed - Select this option if you wish to retrieve details of voucher reversed in the books of accounts.
Voucher No From	The starting number in the range of voucher numbers from which the details are to be retrieved (Alphanumeric, 18). The system lists all the voucher numbers that are greater than or similar to the value entered here.
To	The ending number in the range of voucher numbers until which the details are to be retrieved (Alphanumeric, 18). The system lists all the voucher numbers that are lesser than the value entered here. The number entered here must be greater than the number entered in the “Voucher No. From” field.
User Id	The login ID of the users who created the journal voucher for which you wish to retrieve the details (Alphanumeric, 30). Enter the user ID in full or specify it partially using the “*” characters. The system retrieves all the vouchers created by the users specified here.
Transaction Date From	The code identifying the transaction date of the voucher starting from which you wish to retrieve the details of the journal voucher (Alphanumeric, 30).
To	The code identifying the voucher until which you wish to retrieve the details (Alphanumeric, 30).
Voucher Category	Use the drop-down list box to specify the voucher category for which you wish to retrieve the details. The system lists all the ‘Active’ quick codes created for the entity “Voucher Category” as defined in the “Create Quick Code” activity of the “Quick Code” business component.
Base Amount From	The starting amount of the voucher in the range of voucher amount for which the details are to be retrieved (Decimal). The system retrieves all the vouchers whose transaction amount is greater than the amount entered here. The amount entered here must be lesser than the amount entered in the “To” field.
To	The ending amount of the voucher in the range of voucher amount up to which the details are to be retrieved (Decimal). The system retrieves all the vouchers whose transaction amount is less than the entered here.
Account Code	The code identifying the account for which you wish to retrieve the details. (Alphanumeric, 32). Enter the account code in full or specify it partially using the “*” characters. The system retrieves all the vouchers whose account code is similar to the value entered here. The system displays blank by default.

Click the “Search” pushbutton to retrieve the search results.

The system displays the following in the “Search Results” multiline, based on the search criteria entered.

Voucher No.	A unique number identifying the journal voucher.
Voucher Type	The type of journal voucher, it can be Inter FB, Memorandum, recurring, regular or reversal.
Transaction Date	The date on which the voucher is recorded in the books of accounts.
Base Amount	The transaction amount in the base currency of the login organization unit.

Check the box in the multiline to select a journal voucher number.
Click the “OK” pushbutton.