Review process Allocation package

Reviewing Process Allocation Packages-A Summary of the Activity

Common Expenses incurred at Cost Center level needs to be allocated across multiple Cost Centers. Common Expenses incurred at Finance Book level needs to be allocated across multiple Finance Books.

This activity enables the generation of Run # for packages initiated.

Reviewing/Processing the Allocation Packages

Ø Click the hyperlinked “Run #” field in the “Select Packages” screen.

The “Review/Process allocation Packages” page appears.

The system displays the following fields in the ‘Allocation Run Info.’ section:

Company/FB	The login OU company for which the allocation Package is reviewed. The finance book in which the allocation Package is reviewed.
Fin. Year	The financial year for which the review of allocation packages is to be done.
Fin. Period	The financial period for which the review of allocation packages is to be done.
Package #	The unique number identifying the package.
Run #	The unique number identifying the run number of the allocation package.
Status	The run status of the allocation package.

Ø Enter the following fields in the “Process Run” section:

Rule #	Use the drop-down list box to specify the Rule Id. The system lists all the Rules of the Package along with the value 'All'
Rule Line #	Use the drop-down list box to specify the Rule Line #. The system lists all the Rule Line #s along with the value ‘All’.

The system displays the following fields in the ‘Detail’ multiline:

Company	The login OU company for which the allocation Package is reviewed
Finance Book	The finance book in which the allocation Package is reviewed.
Rule #	The unique number identifying the rule
Rule Line #	The line number of the rule.
Account Code	The code identifying the account to which the accounting entries will be posted
Cost Center	The cost center to which the amount must be posted.
Analysis Code	The analysis code to which the selected account is mapped in the "Assign Analysis Code" activity of the "Account Based Budgeting" business component
Sub Analysis Code	The sub analysis code, which is mapped to the analysis code in the "Assign Sub Analysis Code" activity of the "Account Based Budgeting" business component.
Exp. Cls.	The classification of the expense/income incurred by the journal voucher.
Currency	The currency in which the transaction has taken place.

Ø Enter the following field:

Allocated Amt.

The system displays the following fields in the ‘Detail’ multiline:

Original Allocated Amt.
Available Balance

Ø Enter the following field in the multiline:

Remarks

Any textual description.

The system displays the following fields in the ‘Detail’ multiline:

Current Allocation
Flag
Run #/Package #	The number identifying the run. The number identifying the package.
Account Desc.	The textual description of the account code.
Cost Center Desc.	The textual description of the Cost Center.
Analysis Code Desc.	The textual description of the Analysis Code.
Sub Analysis Code Desc.	The textual description of the Sub Analysis Code.
Journal Voucher No	The number identifying the journal voucher.

Ø Click the “Save” pushbutton to

Ø Click the “Post JV #” pushbutton to

Note: For a Recurring Package, each time when the scheduler runs, if the Package is not yet Initiated for that period, the system generates a Run # and updates the status as Initiated (post an entry for processing) the package after the stipulated number of Days mentioned in the package. (This no. of days will be checked dynamically - if 4 days are edited and modified as 2 days when it is 3rd day when the scheduler runs, the package will be picked immediately and initiated (posted with an entry for processing).